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Services - 1534-2019

03/01/2019    S2

Luxembourg-Luxembourg: EIB - Assistance in Information Management Services for the EIB Group

2019/S 002-001534

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Investment Bank
Postal address: 98–100, boulevard Konrad Adenauer
Town: Luxembourg
NUTS code: LU000 Luxembourg
Postal code: 2950
Country: Luxembourg
E-mail: cs-procurement@eib.org
Internet address(es):
Main address: http://www.eib.org
Address of the buyer profile: http://www.eib.org/en/about/procurement/index.htm
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4338
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Assistance in Information Management Services for the EIB Group

Reference number: CFT-1520
II.1.2)Main CPV code
92510000 Library and archive services
II.1.3)Type of contract
Services
II.1.4)Short description:

The purpose of this call for tenders is to award 3 framework agreements for the provision of assistance in information management services. This call of tenders is divided into 3 lots:

— lot 1: integration of paper and electronic document management and support service for knowledge management for the EIB,

— lot 2: enhanced use of information resources and including delivery of library management and related services for the EIB,

— lot 3: provide document management support and contribute to information and records management initiatives for the EIF.

II.1.5)Estimated total value
Value excluding VAT: 7 052 451.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
II.2)Description
II.2.1)Title:

Integration of Paper and Electronic Document Management and Support Service for Knowledge Management for the EIB.

Lot No: 1
II.2.2)Additional CPV code(s)
92512000 Archive services
72512000 Document management services
79995100 Archiving services
79995200 Cataloguing services
79996100 Records management
II.2.3)Place of performance
NUTS code: LU000 Luxembourg
Main site or place of performance:

The EIB Group premises in Luxembourg.

II.2.4)Description of the procurement:

Lot 1 covers continuous and discrete services in the following domains:

— documents and records management,

— information management,

— and support to electronic documents and records management systems.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 524 490.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework agreement will be signed for an initial period of 2 years, with the possibility of 2 renewals, each for a period of 1 year.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Enhanced Use of Information Resources and Including Delivery of Library Management and Related Services for the EIB

Lot No: 2
II.2.2)Additional CPV code(s)
92511000 Library services
79995000 Library management services
79995200 Cataloguing services
II.2.3)Place of performance
NUTS code: LU000 Luxembourg
Main site or place of performance:

The EIB Group premises in Luxembourg.

II.2.4)Description of the procurement:

Lot 2 covers continuous and discrete services in the following domains:

— electronic information resources management,

— management of resources in paper format,

— and library management.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 253 711.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework agreement will be signed for an initial period of 2 years, with the possibility of 2 renewals, each for a period of 1 year.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Provide Document Management Support and Contribute to Information and Records Management Initiatives for the EIF

Lot No: 3
II.2.2)Additional CPV code(s)
79995100 Archiving services
79995200 Cataloguing services
79996100 Records management
72512000 Document management services
92512000 Archive services
II.2.3)Place of performance
NUTS code: LU000 Luxembourg
Main site or place of performance:

The EIB Group premises in Luxembourg.

II.2.4)Description of the procurement:

Lot 3 covers continuous and discrete services in the following domains:

— documents and records management,

— information management,

— support to electronic documents and records management systems.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 274 250.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework agreement will be signed for an initial period of 2 years, with the possibility of 2 renewals, each for a period of 1 year.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 112-254084
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 28/02/2019
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 05/03/2019
Local time: 11:00
Information about authorised persons and opening procedure:

Upon request, the written record of the opening of the tenders will be provided to economic operators who submitted a tender.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months.

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge.

VI.5)Date of dispatch of this notice:
27/12/2018