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Supplies - 8698-2021

11/01/2021    S6

Belgium-Brussels: Invitation to tender for a framework contract for the purchase of exhibition panels

2021/S 006-008698

Contract notice


Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament, Direction générale de la logistique et de l'interprétation pour les conférences
Postal address: Rue Wiertz 60
Town: Bruxelles
Postal code: 1047
Country: Belgium
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Invitation to tender for a framework contract for the purchase of exhibition panels

Reference number: LINC/2020/AWD/CCU/1
II.1.2)Main CPV code
39154000 Exhibition equipment
II.1.3)Type of contract
II.1.4)Short description:

The Directorate-General for Logistics and Interpretation for Conferences at the European Parliament wishes to purchase exhibition panels for the three workplaces, Brussels, Luxembourg and Strasbourg.

II.1.5)Estimated total value
Value excluding VAT: 810 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
35261000 Information panels
II.2.3)Place of performance
Main site or place of performance:

Brussels, Luxembourg, Strasbourg.

II.2.4)Description of the procurement:

Purchase of exhibition panels in the form of modules with a height of 200 cm and a width of 100 cm with a capacity to support a maximum load of 5 kg.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract will be renewed year by year, by tacit agreement, but may not exceed five years as from its entry into force.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The tenderer must be registered in the trade or commercial register, unless it is an international organisation.

For economic groupings, each member will need to provide proof of authorisation to provide the subject covered by the contract.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 26/02/2021
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 04/03/2021
Local time: 14:00

The contracting authority reserves the right to hold the opening session by videoconference or on site in one of the European Parliament buildings in Brussels; it also reserves the right, in the event of a physical meeting, to refuse access to its premises if the aforementioned information or the acknowledgment of receipt of the tender is not presented.

Information about authorised persons and opening procedure:

Tenderers wishing to participate in the opening of tenders are requested to inform the department responsible for the management of this invitation to tender at least two working days before the date of opening of the tenders, by email to the following address: — They can only be represented by two people.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Court of Justice of the European Union (CJEU)
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
Internet address:
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Postal address: 1 avenue du Président Robert Schuman
Town: Strasbourg
Postal code: 67001
Country: France
Internet address:
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Court of Justice of the European Union (CJEU)
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
Internet address:
VI.5)Date of dispatch of this notice: