Services - 9471-2019

09/01/2019    S6

United Kingdom-Edinburgh: Courier services

2019/S 006-009471

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: The Common Services Agency (more commonly known as NHS National Services Scotland) (“NSS”)
Postal address: Gyle Square (NSS Head Office), 1 South Gyle Crescent
Town: Edinburgh
NUTS code: UKM SCOTLAND
Postal code: EH12 9EB
Country: United Kingdom
E-mail: nss.procurementteam@nhs.net
Telephone: +44 1698794410

Internet address(es):

Main address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

GP Record Transfer

Reference number: NSS181924
II.1.2)Main CPV code
64120000 Courier services
II.1.3)Type of contract
Services
II.1.4)Short description:

Secure, confidential, timely and traceable collection and delivery of patient medical records from and to practices in Glasgow, Lanarkshire and central pick up locations in Ayrshire and Arran and Dumfries and Galloway.

II.1.5)Estimated total value
Value excluding VAT: 450 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
64120000 Courier services
II.2.3)Place of performance
NUTS code: UKM8 West Central Scotland
Main site or place of performance:

Glasgow, Lanarkshire, Ayrshire and Arran and Dumfries and Galloway

II.2.4)Description of the procurement:

Secure transfer of patient medical records from and to GP Practices in Glasgow, Lanarkshire and central collection points in Ayrshire and Arran and Dumfries and Galloway

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Patient record security / Weighting: 20
Quality criterion - Name: Service delivery / Weighting: 12
Quality criterion - Name: Fair working practices / Weighting: 8
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 450 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

3 x 12 month extensions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/02/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 11/02/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Minimum standard — Traceability:

It is a minimum requirement that your company has a traceable service (while in transit) and is able to track individual patient consignments from end to end and that you provide a standard process across all sites within the scope of the contract.

Minimum standard — Dedicated contact:

It is a minimum requirement that you are able to provide a dedicated contact who will be directly responsible for our organisation.

Minimum standard — Non-disclosure policy:

It is a minimum requirement that your company has a non-disclosure policy in place.

Minimum standard — GDPR compliant:

It is a minimum requirement that your company is GDPR compliant.

Minimum standard — Management information:

It is a minimum requirement that you are able to provide Management Information on a quarterly basis as a minimum or more frequently as required by The Authority.

“**The Authority shall treat as ineligible and shall not select any potential Service Provider who does not meet the minimum requirement**".

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 12138

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:567242)

VI.4)Procedures for review
VI.4.1)Review body
Official name: The Common Services Agency (more commonly known as NHS National Services Scotland) (“NSS”)
Postal address: Gyle Square (NSS Head Office), 1 South Gyle Crescent
Town: Edinburgh
Postal code: EH12 9EB
Country: United Kingdom
Telephone: +44 1698794410

Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
07/01/2019