Check out our COVID-19 dedicated page for tenders related to medical equipment needs.
Denmark-Viby: Architectural, construction, engineering and inspection services
Contract notice – utilities
Section I: Contracting entity
Section II: Object
Aarhus ReWater — Process Consortium
In connection with the realisation of Aarhus ReWater, Aarhus Vand is in need of a process consortium to assist with the design of the process plant for the resource recovery plant (RRP).
The service to be provided by the process consortium includes the design of the design basis and the subsequent design of the total process plant (RRP). Focus is on creating a state-of-the-art resource facility with a high degree of flexibility and modularity. The RRP is to be realised through 2 turnkey contractors. The process consortium is therefor to be transfer to the 2 turnkey contractor teams implementing the RRP (waste water plant — 600 000 PE).
8000 Aarhus C.
The realisation of Aarhus ReWater is expected to run until mid-2028 when the resource plant is expected to be finished. Aarhus ReWater will be built in Aarhus on a site of around 12 hectares (land reclamation) near Tangkrogen and Marselisborg marina. The final location of the resource plant has not yet been determined. Three possible locations have previously been discussed; however, a recent political decision reduced the number to 2. The 2 alternative locations will be evaluated during the 1st planning phase comprising the EIA study.
The plant is expected to be expanded on an ongoing basis and to be fully expanded in 2060, when its capacity is expected to be up to 600 000 PE, corresponding to the expected population in 2060, based on the latest forecast as well as business and industry development.
The project's total financial framework is expected to be 1 700 000 000-2 000 000 000 DKK, which will include all expenses related to the project. The location of Aarhus ReWater on reclaimed land in the transition area between land and sea, city and harbour, marina and event area, calls for an adaptation of the plant that goes beyond its mere utility value and incorporates the surroundings – the requirements and possibilities of the citizens — into the area.
This calls for a process consortium that can assist in realising the project.
Since existing solutions in the market cannot fulfil Aarhus Vand’s vision and high ambitions for Aarhus ReWater, Aarhus Vand wants to build the world’s most resource-efficient wastewater resource recovery facility (WRRF) through an innovation partnership. Aarhus Vand A/S wants to tender turnkey contracts according to a model that ensures room for innovation and development — and selection of the optimal technologies — in the initial design phase, until project and budget details are finalised in the project planning phase prior to execution and that allows a more flexible team formation. Furthermore, Aarhus Vand wants to be able to influence team formation, thereby ensuring that a strong process consortium and a strong turnkey contractor are chosen before the 2 parties are brought together in a turnkey contractor team.
After an initial innovation phase, the process consortium is to transfer to the 2 turnkey contractor teams implementing the RRP (waste water plant – 600 000 PE). Accordingly, this tender procedure concerns a flexible agreement including consultancy services in connection with Aarhus ReWater.
Process consortium is used here to designate the consultant or team of consultants associated with the project. The term expresses the fact that the process consortium is expected to possess the wide and professional depth of competencies needed to contribute to the realisation of future resource facilities – Aarhus ReWater – through innovative solutions. The term thus does not express a requirement or expectation for a particular legal structure.
The term of the contract stated in months is indicative only. The contract runs until Aarhus ReWater has been implemented. This is expected to take place in mid-2028.
When making a selection among the suitable applicants, Aarhus Vand will select the 4 applicants who, in light of the tendered works, are assessed to have the best technical and professional capacity as well as sufficient financial resilience. This will take place on the basis of the contracting authority's evaluation of the applicants' technical capacity as documented by way of the references forwarded as well as the applicants' economic and financial capacity based on the requested key ratios. The main emphasis will be on the former (project references).
The evaluation will take place on the basis of information stated in the eESPD as well as any supplementary reference sheets.
In the selection procedure, the contracting authority will assess the applicants' financial resilience in light of the project and which applicants have documented, by way of the references forwarded, the most relevant references in respect of the tendered works.
By ‘relevant references’, the contracting authority means references which are comparable to the tendered work in terms of nature and scope, including in particular references within:
— project management and process management in relation to the design of process plants,
— design of process plants,
— contribution to innovation processes and implementation of new technologies, including test and demonstration facilities,
— experience with design of process plants with a high degree of modularity and flexibility,
— preparation to lifecycle assessments/environmental economic analyses,
— risk assessment and management of process plants,
— financial management of and follow-up on process plants.
Particular importance is attached to references relating to wastewater treatment plants/resource recovery plants.
Consequently, when filling in the application for pre-qualification, the applicant is requested to include references which, to the widest extent possible, document the applicant's experience in the above-mentioned areas of expertise.
— the references must pertain to ongoing/completed projects and cannot amount to more than 2 A4 sheets (font size 11) for each reference (as for separately included references),
— the applicant is requested only to include the best and most relevant references and if possible, to limit the amount of references to 35.
Section III: Legal, economic, financial and technical information
The applicant must provide the following information for the 3 past financial years:
— solvency ratio.
The said information must be stated when completing part IV, paragraph B of the eESPD. Revenue must be stated under annual revenue. Equity and solvency ratio must be stated under key financial ratios.
The minimum requirements apply to the applicant, not any subconsultants. If the application is submitted by a consortium, the minimum requirements apply to all consortium members.
In order to ensure that applicants have the proper financial and economic capacity, it is a minimum requirement that the applicant’s equity was positive for the past 3 disposable financial years.
Another minimum requirement is that the applicant’s solvency ratio was at least 20 per cent in the past disposable financial year.
The minimum requirements apply to the applicant, not any sub-consultants. If the application is submitted by a consortium, the minimum requirements apply to all consortium members.
The applicants' technical and professional capacity in the form of references from previous performance of similar projects will, however, form the basis for the selection among several suitable applicants, cf. section 1.2.5 of the pre-qualification document and paragraph II.2.9) of the tender notice.
Consequently, when filling in the application for pre-qualification, the applicant is requested to include references which, to the widest extent possible, document the applicant's experience in areas of expertise described in section 1.2.5 of the pre-qualification document and paragraph II.2.9) of the tender notice.
No minimum requirements are set for technical and professional capacity.
Where the contract is awarded to a union of financial players (such as a consortium, joint venture or similar), the participants in the union must undertake joint and several, direct and unconditional liability and appoint a joint representative.
The contract is based on FIDIC White Book (client/consultant model services agreement) and includes social clauses, see tender document 2.4 ‘Draft process-consortium consultancy agreement’ to the contract documents, including appendices and particular conditions.
Section IV: Procedure
Section VI: Complementary information
Reference is made to the contract documents, including in particular the pre-qualification conditions including information on the pre-qualification procedure.
Re. I.3) Request for pre-qualification must be uploaded via iBinder, https://www.ibinder.com/External/EnquiryLink.aspx?id=acfrmbtfqv
Any questions in the pre-qualification phase must be sent by means of the iBinder question/answer module.
Re. III.1.2) and III.1.3) The electronic European Single Procurement Document (ESPD) may be accessed by upload of the contract documents' XML file to iBinder, https://www.ibinder.com/External/EnquiryLink.aspx?id=acfrmbtfqv
It is noted that references may be uploaded as separate documents.
Re. IV.1.1) the tender procedure is conducted as a tender procedure including negotiations, however, subject to award of the contract on the basis of the preliminary tender. Reference is otherwise made to the contract documents for a detailed description of the negotiation procedure. Participants in the tender procedure will receive no remuneration.
According to the Danish Act of the Complaints Board for Public Procurement (lov om Klagenævnet for Udbud), complaints about not obtaining pre-qualification must be submitted to the Complaints Board for Public Procurement within 20 calendar days calculated from the day after the day on which the client has sent notification to the affected applicants about who has been pre-qualified, see s. 2(1) of the Act, if the notification has included a brief account of the relevant reasons for the decision.
Other complaints must be submitted to the Complaints Board for Public Procurement within 45 calendar days calculated from the day after the client's publication of a notice in the Official Journal of the European Union on the conclusion of a contract.