Works - 37333-2015

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03/02/2015    S23    Works - Voluntary ex ante transparency notice - Negotiated procedure without a call for competition 

United Kingdom-Andover: Building and facilities management services

2015/S 023-037333

Voluntary ex ante transparency notice

This notice is covered by: Directive 2004/18/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Official name: Ministry of Defence, DIO
Postal address: Marlborough Lines, IDL 448, Monxton Road
Town: Andover
Postal code: SP11 8HJ
Country: United Kingdom
For the attention of: Sophie Stent
E-mail: diocomrcl-3c1@mod.uk
Telephone: +44 1264383186

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Defence
1.4)Contract award on behalf of other contracting authorities/entities
The contracting authority/entity is purchasing on behalf of other contracting authorities/entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract
Army Basing Project — Works and Services (Salisbury Plain and Aldershot).
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities/entities
II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
Building and facilities management services. Army Basing Project (Salisbury Plain and Aldershot) — The construction of new assets and reconfigurations to house the Troops returning in 2018 as part of the Army Basing Project and the subsequent increase in the services to the DIO Estate.
II.1.5)Common procurement vocabulary (CPV)

79993000 - IA13 - IA01

II.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 1 200 000 000 GBP
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
Negotiated without publication of a contract notice / call for competition
Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC
The works/goods/services can be provided only by a particular tenderer for reasons that are: technical
New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the Directive: yes
As a result of Army 2020 the overarching requirement for the Army Basing Programme, including the withdrawal of troops from Germany, will result in the rationalisation and optimisation of the Defence Estate through co-locating Army Brigades onto the existing MoD Sites at Larkhill, Tidworth, Bulford, Perham Down and Aldershot (the Sites). The Management and Service Provision of the sites is currently provided by Aspire Defence Limited (ADL) through the Project Allenby Connaught (PAC) PFI Contract. The scope of the Army Basing Programme requirement covers the provision of living, dining, office, medical, training and technical facilities and the subsequent service provision such as through life maintenance of facilities, catering, cleaning, stores and transport services. (Provision of Service Families Accommodation (SFA) is excluded). The total area for development, construction and service provision is within the existing PAC PFI footprint. The DIO Army Basing Team intends to negotiate with Aspire Defence Ltd and award an amendment to the PAC PFI Contract, subject to negotiation and gaining the necessary internal approvals. The Authority believes that it may award a contract for additional works and services to Aspire using the negotiated procedure without publication of a contract notice in accordance with Article 31 of Directive 2004/18/EC (Regulation 14(1)(d) of PCR 2006). At the time of the award of the original PAC Contract in 2006 there was no foreseeable need to withdraw troops from Germany by 2020,and rebase them in the UK. Whilst the Army Basing requirement is being delivered, the sites must remain operational to minimise disruption to Army effectiveness. ADL is already contractually responsible for the effective management of the PAC sites. Delivery of the Army Basing requirement through a new contractor, separate from the PAC contract but within the existing densely populated PAC sites would cause major inconvenience to the Authority due to the following technical and economic reasons:
— creation of ‘interface risk’ involving the transfer of the risk and associated costs to the Authority in respect of availability of site and facilities and damage to the estate;
— potential for disruption and delay to the Army Basing requirement — resulting in no accommodation or facilities being available to the returning troops in 2020;
— restricted access to site and onsite support and ability to manage ‘rattle’.
It should be noted that that there will be significant sub-contract opportunities for the construction elements of the Rebasing Project that ADL will manage under competitive arrangements. Further detail on this is in Section V.5.
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Commercial. Weighting 35
2. Financial. Weighting 35
3. Technical. Weighting 30
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority/entity
CB/ALLCON/016/04
IV.3.2)Previous publication(s) concerning the same contract
no

Section V: Award of contract

Contract No: CB/ALLCON/016/04
V.1)Date of contract award decision:
28.1.2015
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Aspire Defence Limited
Postal address: Aspire Business Centre, Ordnance Road
Town: Tidworth
Postal code: SP9 7QD

V.4)Information on value of contract
Total final value of the contract:
Value: 1 200 000 000 GBP
If annual or monthly value Number of years 26
V.5)Information about subcontracting
The contract is likely to be sub-contracted: yes Value or proportion of the contract likely to be sub-contracted to third parties
Proportion: 80,0 %
Short description of the value/proportion of the contract to be sub-contracted The Authority intends to award a Contract to Aspire Defence Limited (ADL). The structure beneath ADL consists of Aspire Defence Capital Works (ADCW), who will conduct the Works through its supply chain and Aspire Defence Services (ADS), who will carry out the additional Services through its supply chain.
To increase the level of competition it is the intention of Aspire to increase the size of it's supply chain using a mix of the most successful contactors used to date as well as to introduce new suppliers for this Army Basing requirement, should it be awarded the contract.
Aspire Defence Capital Works (ADCW) has always used, and it is its intention to continue to use regional contractors or national contractors with a strong regional presence for the principal packages and to use SME contractors for lesser trade works.
For opportunities in 2015, expressions of interest should be addressed to:
Mr Jeremy Parker, Supply Chain Manager, Aspire Defence Capital Works, Aspire House, Prince's Avenue, Aldershot, Hampshire GU11 2LF.

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
As a result of Army 2020 the overarching requirement for the Army Basing Programme, including the withdrawal of troops from Germany, will result in the rationalisation and optimisation of the Defence Estate through co-locating Army Brigades onto the existing MoD Sites at Larkhill, Tidworth, Bulford, Perham Down and Aldershot (the Sites). The Management and Service Provision of the sites is currently provided by Aspire Defence Limited (ADL) through the Project Allenby Connaught (PAC) PFI Contract.
The scope of the Army Basing Programme requirement covers the provision of living, dining, office, medical, training and technical facilities and the subsequent service provision such as through life maintenance of facilities, catering, cleaning, stores and transport services. (Provision of Service Families Accommodation (SFA) is excluded). The total area for development, construction and service provision is within the existing PAC PFI footprint.
The DIO Army Basing Team intends to negotiate with Aspire Defence Ltd and award an amendment to the PAC PFI Contract, subject to negotiation and gaining the necessary internal approvals.
The Authority believes that it may award a contract for additional works and services to Aspire using the negotiated procedure without publication of a contract notice in accordance with Article 31 of Directive 2004/18/EC (Regulation 14(1)(d) of PCR 2006).
At the time of the award of the original PAC Contract in 2006 there was no foreseeable need to withdraw troops from Germany by 2020,and rebase them in the UK. Whilst the Army Basing requirement is being delivered, the sites must remain operational to minimise disruption to Army effectiveness. ADL is already contractually responsible for the effective management of the PAC sites. Delivery of the Army Basing requirement through a new contractor, separate from the PAC contract but within the existing densely populated PAC sites would cause major inconvenience to the Authority due to the following technical and economic reasons:
— creation of ‘interface risk’ involving the transfer of the risk and associated costs to the Authority in respect of availability of site and facilities and damage to the estate;
— potential for disruption and delay to the Army Basing requirement – resulting in no accommodation or facilities being available to the returning troops in 2020;
— restricted access to site and onsite support and ability to manage ‘rattle’.
It should be noted that that there will be significant sub-contract opportunities for the construction elements of the Rebasing Project that ADL will manage under competitive arrangements. Further detail on this is in Section V.5. GO Reference: GO-2015129-DCB-6326998.
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

Official name: Ministry of Defence, DIO

Body responsible for mediation procedures

Official name: Ministry of Defence, DIO

VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained

Official name: Ministry of Defence, DIO

VI.4)Date of dispatch of this notice:
29.1.2015