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Services - 41720-2018

30/01/2018    S20    Services - Contract notice - Open procedure 

United Kingdom-Chelmsford: Health and social work services

2018/S 020-041720

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Essex County Council
Postal address: County Hall, Market Road
Town: Chelmsford
NUTS code: UKH3
Postal code: CM1 1QH
Country: United Kingdom
Contact person: Amy Wilson
E-mail: amy.wilson2@essex.gov.uk
Telephone: +44 3330136254

Internet address(es):

Main address: https://www.delta-esourcing.com

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/respond/FV2B6GGD3Z
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/respond/FV2B6GGD3Z
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

0378 Day Opportunities Services Framework

II.1.2)Main CPV code
85000000 - EA05 - FA04 - DA29 - DA31
II.1.3)Type of contract
Services
II.1.4)Short description:

Essex County Council (the Council) is seeking to procure a framework of providers to deliver Day Opportunities services for adults with disabilities/physical or sensory impairments and older people as further described in the Service Specification published with the tender documents. The Council wants the services to support adults through a range of purposeful activities outside of their own home, and seeks to increase their independence and confidence within their own community, as well as enabling a break for unpaid carers. The Day Opportunities service in Essex will support the Council in achieving its strategic aims in relation to the cohort of adult these services are gears towards. Providers are required to embed the Council’s “Good Lives Approach”, embracing the Care Act principles of “Prevent, Reduce, Delay” and changes the dependency culture of assessing for services to an approach building upon an Adult’s assets and the support networks they have in their local communities.

II.1.5)Estimated total value
Value excluding VAT: 90 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
85000000 - EA05 - FA04 - DA29 - DA31
II.2.3)Place of performance
NUTS code: UKH3
Main site or place of performance:

Essex.

II.2.4)Description of the procurement:

The services fall within “social and other specific services” within the Public Contracts Regulations 2015 and the total value of the framework will exceed the current threshold. The procurement of this framework is therefore subject to and has been designed to be compliant with the “light touch” regime under the Regulations. The Council’s estimates the value of this framework to be in the range of GBP 80 000 000-90 000 000 over the 4 year framework, based on current and forecast expenditure for day opportunity services. The Council is running a one stage tender process that will be open for 60 days from date this contract notice is published, for bidders to respond to the Invitation to Tender (ITT). The bidder is to note that the award criteria for the framework is based on 100 % quality and in order to be awarded a place on the framework it must score a “Pass” on all relevant questions which would entail demonstrating that it meets all minimum quality requirements detailed in any question in the ITT. If a bidder fails to score a “Pass” on any questions:

i. the Council will, depending on the nature of the question which has been failed, be entitled but not obliged to offer the bidder a conditional award onto the framework, for example demonstrating self-cleaning on any failed criteria; or

ii. where the Council reasonably considers that a conditional award is not appropriate, the bidder’s bid will be failed in its entirety and the bidder will not be offered a place on the framework.

The conditions relating to a compliant bid are set out in the Council’s ITT and the Bidder Guidance. No pricing information is required in the Invitation to Tender.

The framework will run for 4 years in accordance with the framework agreement. The Council will also re-open the framework to allow new bidders or bidders who previously failed the opportunity to join the framework up to 3 times a year in accordance with the terms of the framework agreement.

Placements will be made via a call-off procedure, with a call-off contract being awarded to a provider which represents the most economically advantageous bid i.e. lowest overall total package price (session costs plus transport costs) from compliant bids as defined in the framework agreement. Price is not the only award criterion at call-off and all criteria are stated only in the procurement documents. The Council will be entitled but not obliged to extend the duration of a call-off contract in accordance with the terms of the call-off contract.

The appointment of the provider as an approved supplier on the Framework Providers List has been done on the basis of the provider as an organisation and not in relation to any individual day centres or premises from which such Provider operates or may operate.

Further information also provided in Additional Information.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 90 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

ECC considers this contract may be suitable for Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. ECC is not intending to restrict places on the framework to providers within Essex only. The stipulation is that delivery must be within Essex only. Further information available at VI.3.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

In accordance with Articles 56 to 58 of Directive 2014/24/EU and Regulations 56 to 58 of The Public Contracts Regulations 2015 and as set out in the procurement documents.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

In accordance with Articles 56 to 58 of Directive 2014/24/EU and Regulations 56 to 58 of The Public Contracts Regulations 2015 and as set out in the procurement documents.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

In accordance with Articles 56 to 58 of Directive 2014/24/EU and Regulations 56 to 58 of The Public Contracts Regulations 2015 and as set out in the procurement documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

See the form of Contract supplied with the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years: Not applicable
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 26/03/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 26/03/2018
Local time: 12:01

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Bidders are asked to indicate the districts within Essex/Adult Cohort/Specialisms and Care Act Outcomes it is interested in via the framework, falling into the “Active” list. Bidders are invited to also express an interest to deliver at any time within the 4 years of the framework, services in any District within Essex/Adult Cohort/Specialisms and Care Act Outcomes where the bidder at the time of bidding does not operate/provide such services. Evidence is not required for any expression of interest. The information will be held on the “Dormant” list. The ability to switch from Dormant to Active will be subject to the terms of the Framework. ECC’s intends to use a daily transport cost from Council’s Integrated Transport Unit (ITU) where Adults require transport and providers do not offer a transport service. The relevant daily transport costs from the ITU will form part of the overall total package cost at call-off.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Health-and-social-work-services./FV2B6GGD3Z

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/FV2B6GGD3Z

GO Reference: GO-2018126-PRO-11794468

VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: C2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
26/01/2018