Services - 49611-2018

02/02/2018    S23    Services - Contract notice - Negotiated procedure 

Denmark-Fredercia: IT services: consulting, software development, Internet and support

2018/S 023-049611

Contract notice – utilities

Services

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Official name: Energinet
National registration number: 28980671
Postal address: Tonne Kjærsvej 65
Town: Fredericia
NUTS code: DK032
Postal code: 7000
Country: Denmark
Contact person: Kirsten Ebstrup
E-mail: procurement@energinet.dk
Telephone: +45 70102244

Internet address(es):

Main address: https://eu.eu-supply.com/ctm/supplier/publictenders?B=ENERGINET

Address of the buyer profile: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/228008

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=203070&B=ENERGINET
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=203070&B=ENERGINET
Tenders or requests to participate must be submitted to the abovementioned address
I.6)Main activity
Electricity

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

New Data Centre for DataHub

Reference number: 18/00303
II.1.2)Main CPV code
72000000
II.1.3)Type of contract
Services
II.1.4)Short description:

Energinet hereby initiates a tender concerning the contract for delivery of an infrastructure platform for the DataHub system and associated systems that together cover the Energinet's obligation to operate the DataHub in accordance with the Electricity Supply Act.

As Energinet's current Hosting Agreement for DataHub expires Energinet would like to offer a new 4-year Hosting Contract with option for extension of up to two (2) years.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
72000000
II.2.3)Place of performance
NUTS code: DK
II.2.4)Description of the procurement:

1) Through the establishment of the present Framework Agreement, the Contracting authority wants a delivery of a Platform as a Service Solution, including Virtualization, Server, Storage and Networking (PaaS) according, to schedule

2) Delivery of Datacenter Services according to schedule 4.2, including Operation, Maintenance and Monitoring of Infrastructure including Runtime as well as error correction in collaboration with the Application Provider. Delivery of Cross tower Services according to schedule 4.1. Delivery of Transition and Transformation Services according to schedule;

3) For further details concerning the purchase, reference is made to the appendices to the tender documents. The total purchase is made for a period of 4 years from the signing of the Framework Agreement with the option of an extension for up to two (2) years.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 90 000 000.00 DKK
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

A period up to two (2) years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

The Contracting Authority will prequalify the 5 applicants who are evaluated as most qualified for the specific tender. Only these applicants will be invited to submit a tender. The selection of the applicants will be based on the submitted references. That is to which extend the references are similar to the tender assignment.

As a result, the number of references will not be the determining factor alone, but more importantly to which degree the specific forwarded references are comparable and relevant to the tender assignment regarding solution and scope.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

The Contracting Authority will only enter into a contract with economic solid companies. This to ensure that the company continues to exist through the whole contract period.

The applicant must confirm the economic ability in the ESPD part IV.B:

— ‘Economic and financial standing’ with information from the latest annual report regarding the following economic indicators:

1) Turnover;

2) Equity (total equity incl. share capital, reserves, revaluation, retained earning etc.);

3) Equity ratio (equity / total assets).

All three economic indicators should be stated in ESPD part IV.B (financial ratios).

If the applicant is relying on the capacities of one or more other entities (e.g. a parent or sister company or a subcontractor) the information for the ESPD part IV.B must also be given in a separate ESPD from each of the entities, cf. section VI.3 ‘Additional information’.

The applicant is obliged to document the requirement by request of the Contracting Authority.

Minimum levels of standards possibly required:

— turnover must be at least 96 000 000 DKK,

— equity must be at least 33 pct. of the total expected amount of the contract,

— equity ratio must be at least 20 pct. If the equity ratio is between 15 pct and 20 pct the supplier can qualify, ifEquity exceeds the total expected amount of the contract.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The references of the most significant comparable contracts undertaken in the past five (5) years must be stated in the ESPD part IV.C:

— ‘Technical and professional ability’.

The references must include:

— a detailed description of the work performed for each reference (please note the ‘description’ box can contain more text that is visible, that is, it is possible to copy-paste text into the box),

— contract value (if possible),

— date,

— contact information for the entity in question (including contact person).

If the applicant is relying on the capacities of one or more other entities (e.g. a parent or sister company or a subcontractor) the information for the ESPD part IV.C must also be given in a separate ESPD from each of the entities, cf. section VI.3 ‘Additional information’.

The number of references should not surpass a maximum of the 5 most comparable and relevant references.If the reference list includes more than 5 references, the Contracting Authority will only consider the first 5listed. If the applicant is participating in the procurement procedure together with others in a group of economic operators (e.g. a consortium) or is relying on the capacity of one or more other entities for references the maximum number of references to be submitted must still be respected and cannot exceed 5 when combined.

The Contracting Authority reserves the right to contact the stated references. The references of the most significant comparable contracts undertaken in the past five (5) years must be stated in the ESPD part IV.C:‘Technical and professional ability’.

The references must include:

— a detailed description of the work performed for each reference (please note the “description” box can contain more text that is visible - that is, it is possible to copy-paste the text into the box). In the assessment, see section II.2.9 of the contract notice, special emphasis will be placed on the applicant's experience and ability with:

— — operation of systems with a high-security level in accordance with ISO standard 27001 or a similar standard (Please describe the process),

— — operation of systems in a redundant Data Centre setup with more than 20 km in distance between the 2 data centres and please describe, how response time issue has been solved,

—— operation of larger Oracle Database systems,

— — contract value (if possible),

— — date,

— — contact information for the entity in question (including contact person).

If the applicant is relying on the capacities of one or more other entities (e.g. a parent or sister company or a sub-contractor) the information for the ESPD part IV.C must also be given in a separate ESPD from each of the entities, see section VI.3 ‘Additional information’.

The number of references should not surpass a maximum of the 5 most comparable and relevant references.If the reference list includes more than 5 references, the Contracting authority will only consider the first 5 listed. If the applicant is participating in the procurement procedure together with others in a group of economic operators (e.g. a consortium) or is relying on the capacity of one or more other entities for references the maximum number of references to be submitted must still be respected and cannot exceed 5 when combined.

The contracting authority reserves the right to contact the stated references.

Minimum levels of standards possibly required:

— the applicant must document experience with Hosting, Oracle Database installations, transition and transformation phases,

— confirmation that the applicant meets the demand must be stated in the ESPD - please see above for reference to the specific part in the ESPD. The applicant is obliged to document the requirement by request of the Contracting Authority.

III.1.4)Objective rules and criteria for participation
List and brief description of rules and criteria:

The applicant must submit a completed version of the ESPD. Please see section VI.3 ‘Additional information’ for further information regarding the ESPD.

The application must be submitted through EU-Supply, see link in section I.1 in this TED announcement. Applications not submitted via EU-Supply or received after the deadline will not be accepted.

The Contracting Authority reserves the right to request the applicant to supplement, specify or complete the information submitted. Energinet has joined Global Compact and is using the 10 principles as a platform for working with CSR and our Code of Conduct.

Contractors are expected to act in accordance with Energinet's Code of Conduct and CSR profile visible on our homepage:

www.energinet.dk.

III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:

The information is stated in the tender material.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The information is stated in the tender material.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The information is stated in the tender material.

III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

We draw attention to the fact that the contract will be subject to the rule of war in accordance with LOV nr. 429 31/05/2000 (Persondataloven), § 41 stk. 4 (In Danish “Krigsreglen”).

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 221-460145
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/02/2018
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The applicant must submit a completed European Single Procurement Document (ESPD) to apply for prequalification for this tender procedure. The ESPD for this tender can be found in the prequalification material via EU-supply.

To complete the ESPD, please:

— save the XML file onto your own computer (available from the Prequalification Material folder in EU-Supply),

— open the link https://ec.europa.eu/growth/tools-databases/espd/welcome,

— choose the preferred language,

— choose ‘I am an economic operator’,

— choose ‘Import ESPD’,

— upload the XML file of the ESPD,

— choose the country of your companies origin,

— fill out and complete the ESPD with the information required in this contract notice,

— when finished filling out the ESPD selected ‘Overview’ and check the information stated,

— after checking the information select ‘Download as’ either pdf or/and XML file and it will be saved to the computer,

— upload the pdf and/or XML file version to ‘My response’ in EU-Supply as your request for prequalification.

Please note the following:

— an applicant participating on its own, but relying on the capacities of one or more other entities (e.g. aparent or sister company or a subcontractor), must ensure that the application includes the applicants own ESPD together with a separate ESPD from each of the entities it relies on with a completed part II: ‘Information concerning the economic operator’ and part III: ‘Exclusion grounds’ of the ESPD as well as the relevant information regarding part IV: ‘Selection criteria’ and part V: ‘Reduction of the number of qualified candidates’.

— the ESPD from each of the entities should be duly filled and signed by the entities concerned.

— further, where an applicant wants to rely on the capacities of other entities, it shall prove to the contracting authority that it will have at its disposal the resources necessary, for example, by producing a commitment by those entities to that effect, which must be submitted as part of the final documentation.

— where groups of economic operators, including temporary associations, participate together in the procurement procedure, a completely separate ESPD for each the participating economic operators must be submitted.

— further, the final documentation must include a signed declaration by all parties of the group of economic operators (joint venture, consortium or other) stating that all economic operators assume joint and several liabilities towards the Contracting Authority for the performance of the contract as a whole.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Klagenævntet for Udbud
Postal address: Nævnenes Hus, Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: klfu@naevneneshus.dk
Telephone: +45 72405708

Internet address: https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Complaints regarding a candidate not being pre-qualified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent the notification to the candidates involved, provided that the notification includes a short account of the relevant reasons for the decision.

Other complaints must be filed with The Complaints Board for Public Procurement within:

1) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date);

2) 30 calendar days starting the day after the contracting authority has informed the tenderers in question that the contracting authority has entered into a contract based on a framework agreement through reopening of competition or a dynamic purchasing system, provided that the notification includes a short account of the relevant reasons for the decision;

3) 6 months starting the day after the contracting authority has sent the notification to the candidates/tenderers involved that the contracting authority has entered into the framework agreement, provided that the notification included a short account of the relevant reasons for the decision.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Konkurrence- og Forbrugerstyrelsen
Postal address: Carl Jacobsen Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
E-mail: kfst@kfst.dk
Telephone: +45 41715000

Internet address: http://www.kfst.dk

VI.5)Date of dispatch of this notice:
31/01/2018