Services - 52432-2020

Submission deadline has been amended by:  146855-2020
03/02/2020    S23

United Kingdom-London: School catering services

2020/S 023-052432

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Academies Enterprise Trust
Postal address: 183 Eversholt Street, London
Town: London
NUTS code: UKI LONDON
Postal code: NW1 1UB
Country: United Kingdom
Contact person: Clive Hammond
E-mail: chammond@academiesenterprisetrust.org
Telephone: +44 7900827152
Internet address(es):
Main address: http://www.academiesenterprisetrust.org
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA28989
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.mytenders.co.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Tender for the Provision of Catering Services

Reference number: T143/2019
II.1.2)Main CPV code
55524000 School catering services
II.1.3)Type of contract
Services
II.1.4)Short description:

This tender is for the provision of catering services for 55 academies. These are currently provided through a range of providers including own academy in -house provision, local authorities, other schools or outsourced third party suppliers.

The contract will be split into 3 lots and bidding suppliers may bid for any combination of lots including the option of a single supplier award for all 3 regions.

II.1.5)Estimated total value
Value excluding VAT: 65 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1: Middlesbrough, Yorkshire, Humberside, and Staffordshire;

Lot 2: Essex, Kent and London;

Lot 3: Birmingham, Milton Keynes, Bristol, Gloucester, Devon, Hampshire, Isle of Wight.

II.2)Description
II.2.1)Title:

Academies in Essex, Kent and London

Lot No: 2
II.2.2)Additional CPV code(s)
55524000 School catering services
II.2.3)Place of performance
NUTS code: UKH EAST OF ENGLAND
NUTS code: UKI LONDON
NUTS code: UKI6 Outer London – South
NUTS code: UKJ4 Kent
Main site or place of performance:

Academies in the geographical regions of Essex, Kent and London.

II.2.4)Description of the procurement:

There are 18 AET academies covered within lot 2 of this contract covering the geographical areas of Essex, Kent and London.

These academies area currently serviced by a combination of academy in-house staff, local authorities, other schools and outsourced third party suppliers.

This lot consists of the following academies:

— Pioneer School,

— Maltings Academy,

— New Rickstones Academy,

— Plumberow Primary Academy,

— Westerings Primary Academy,

— Greensward Academy,

— Ashingdon Primary Academy,

— Hamford Primary Academy,

— Tendring Technology College,

— Hockley Primary Academy,

— Bexleyheath Academy,

— Richmond Park Academy,

— Aylward Academy,

— Kingsley Academy,

— Trinity Primary,

— Noel Park Primary,

— Newlands Academy,

— St James The Great Primary Academy.

The trust reserves the right to award all, part or non of the lot as is deemed appropriate during the process.

It is anticipated that the Trust will increase in its number of academies during the course of this contract, beyond the academies listed above. The provision of catering services to these schools when they have joined the Trust may at the Trust's discretion fall under the scope of this contract.

The successful supplier will be expected to provide costsings and operational proposals for the catering services within these additional academies using the same costing model that was applied to the successful bid to the Trust at the point of tender submission.

The duration of the contract for these academies will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into this contract.

The Trust is seeking to appoint a supplier who will provide a high quality service, using locally sourced produce (wherever possible) that is cooked and prepared in the academy kitchen and will focus on exciting new food concepts that will increase take up and satisfy a wide range of pupil tastes and dietary requirements and well as catering for users cultural beliefs. The Trust will wish the successful supplier to review the current range of services offered and make recommendations accordingly.

The contract will be for an initial period of 5 years from 1.9.2020 to 31.8.2025 with the option to extend for up to a further 24 months. The contract will be subject to an annual review in April to determine ongoing value for money and supplier performance.

The contract will be based on fixed elements for the cash sales gross profit margin(%), the food cost charge per pupil free school meals and universal infants free school meals and adults duty meals, sundry cost, labour costs, management fee and fully inclusive meal charges for delivered meals. Hospitality catering will be charged at a pre-agreed cost price. The contract will operate as a guaranteed performance contract with the successful supplier offering the Trust a guaranteed return/cost per annum for the provision of catering services.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 26 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/09/2020
End: 31/08/2023
This contract is subject to renewal: yes
Description of renewals:

The contract can be extended by up to a further 24 months to 31.8.2027 at the discretion of the trust.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Academies in Middlesborough, Yorkshire, Humberside, and Staffordshire

Lot No: 1
II.2.2)Additional CPV code(s)
55524000 School catering services
II.2.3)Place of performance
NUTS code: UKC NORTH EAST (ENGLAND)
NUTS code: UKE YORKSHIRE AND THE HUMBER
NUTS code: UKF EAST MIDLANDS (ENGLAND)
Main site or place of performance:

Academies within the geographical regions of Middlesborough, Yorkshire, Humberside and Staffordshire.

II.2.4)Description of the procurement:

There are 18 AET academies covered within Lot 1 of this contract covering the geographical areas of Middlesborough, Yorkshire, Humbersid and Staffordshire.

These academies area currently serviced by a combination of academy in-house staff, local authorities, other schools and outsourced third party suppliers.

This lot consists of the following academies:

— Anglesey Primary Academy,

— Beacon Primary Academy,

— The Rawlett School,

— Tamworth Enterprise College,

— Cottingley Primary Academy,

— Feversham Primary Academy,

— Meadstead Primary Academy,

— Shafton Primary Academy,

— St Helens Primary Academy,

— Firth Park Academy,

— Utterby Primary Academy,

— North Thoresby Primary Academy,

— Hall Road Primary Academy,

— Newington Primary Academy,

— The Green Way Primary Academy,

— Caldicotes Primary Academy,

— North Ormesby Primary Academy,

— Unity City Academy.

The trust reserves the right to award all, part or non of the lot as is deemed appropriate during the process.

It is anticipated that the Trust will increase in its number of academies during the course of this contract, beyond the academies listed above. The provision of catering services to these schools when they have joined the Trust may at the Trust's discretion fall under the scope of this contract.

The successful supplier will be expected to provide costsings and operational proposals for the catering services within these additional academies using the same costing model that was applied to the successful bid to the Trust at the point of tender submission.

The duration of the contract for these academies will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into this contract.

The Trust is seeking to appoint a supplier who will provide a high quality service, using locally sourced produce (wherever possible) that is cooked and prepared in the academy kitchen and will focus on exciting new food concepts that will increase take up and satisfy a wide range of pupil tastes and dietary requirements and well as catering for users cultural beliefs. The Trust will wish the successful supplier to review the current range of services offered and make recommendations accordingly.

The contract will be for an initial period of 5 years from 1.9.2020 to 31.8.2025 with the option to extend for up to a further 24 months. The contract will be subject to an annual review in April to determine ongoing value for money and supplier performance.

The contract will be based on fixed elements for the cash sales gross profit margin(%), the food cost charge per pupil free school meals and universal infants free school meals and adults duty meals, sundry cost, labour costs, management fee and fully inclusive meal charges for delivered meals. Hospitality catering will be charged at a pre-agreed cost price. The contract will operate as a guaranteed performance contract with the successful supplier offering the Trust a guaranteed return/cost per annum for the provision of catering services.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 21 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/09/2020
End: 31/08/2025
This contract is subject to renewal: yes
Description of renewals:

The contract can be extended by up to a further 24 months to 31.8.2027 at the discretion of the trust.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Academies in Birmingham, Milton Keynes, Bristol, Gloucester, Hampshire, Devon, Isle of Wight and South and South West England

Lot No: 3
II.2.2)Additional CPV code(s)
55524000 School catering services
II.2.3)Place of performance
NUTS code: UKJ SOUTH EAST (ENGLAND)
NUTS code: UKJ2 Surrey, East and West Sussex
NUTS code: UKJ3 Hampshire and Isle of Wight
NUTS code: UKK SOUTH WEST (ENGLAND)
NUTS code: UKG3 West Midlands
Main site or place of performance:

Academies based in the geographical regions of South and South West Engalnd.

II.2.4)Description of the procurement:

There are 19 AET academies covered within Lot 3 of this contract covering the geographical areas of South and South West England

These academies area currently serviced by a combination of academy in-house staff, local authorities, other schools and outsourced third party suppliers.

This lot consists of the following academies:

— Ryde Academy,

— Winton Community Academy,

— New Forest Academy,

— Hazelwood Primary,

— Barton Hill Primary Academy,

— Broadlands Academy,

— Brockworth Primary Academy,

— Offas Mead Primary Academy,

— Severn View Primary Academy,

— The Ridge Academy,

— Sir Herbert Leon Academy,

— Charles Warren Academy,

— Wishmore Cross Academy,

— Lea Forest Primary Academy,

— Four Dwellings Primary Academy,

— Montgomery Primary Academy,

— Percy Shurmer Primary Academy,

— Four Dwellings Academy,

— Greenwood Academy.

The trust reserves the right to award all, part or non of the lot as is deemed appropriate during the process.

It is anticipated that the Trust will increase in its number of academies during the course of this contract, beyond the academies listed above. The provision of catering services to these schools when they have joined the Trust may at the Trust's discretion fall under the scope of this contract.

The successful supplier will be expected to provide costsings and operational proposals for the catering services within these additional academies using the same costing model that was applied to the successful bid to the Trust at the point of tender submission.

The duration of the contract for these academies will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into this contract.

The Trust is seeking to appoint a supplier who will provide a high quality service, using locally sourced produce (wherever possible) that is cooked and prepared in the academy kitchen and will focus on exciting new food concepts that will increase take up and satisfy a wide range of pupil tastes and dietary requirements and well as catering for users cultural beliefs. The Trust will wish the successful supplier to review the current range of services offered and make recommendations accordingly.

The contract will be for an initial period of 5 years from 1.9.2020 to 31.8.2025 with the option to extend for up to a further 24 months. The contract will be subject to an annual review in April to determine ongoing value for money and supplier performance.

The contract will be based on fixed elements for the cash sales gross profit margin(%), the food cost charge per pupil free school meals and universal infants free school meals and adults duty meals, sundry cost, labour costs, management fee and fully inclusive meal charges for delivered meals. Hospitality catering will be charged at a pre-agreed cost price. The contract will operate as a guaranteed performance contract with the successful supplier offering the Trust a guaranteed return/cost per annum for the provision of catering services.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 18 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/09/2020
End: 31/08/2024
This contract is subject to renewal: yes
Description of renewals:

The contract can be extended by up to a further 24 months to 31.8.2027 at the discretion of the trust.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

The successful suppliers(s) will be required to provide catering services to all academies listed within the lot. The trust will not accept any bids that are based on any variation to this.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 26/03/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 26/03/2020
Local time: 12:00
Place:

London

Information about authorised persons and opening procedure:

The tender will be opened by the Head of Procurement for AET.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Further notices will be published in 2024 or if the option to extend the contract is taken in either 2025 or 2026.

VI.3)Additional information:

It will be the suppliers responsibility to obtain all necessary documentation and information in order to submit a response by the closing date and time.

The contracting authority reserves the right to award each lot individually, or 2 or more lots to a single supplier. The contracting authority also reserves the right not to award any or part of the contract and to terminate the procurement process at any time and for any reason.

The contracting authority will not be liable for any costs incurred by any supplier expressing an interest in this tender.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant bid will be considered unless the bidder submits a confirming bid.

Suppliers are advised that whilst the Trust, as part of the tender will be seeking their professional recommendations on proposed investment in the catering facilities it is not seeking from the suppliers any bids that include investment funding.

The successful supplier(s) will be required in their year one prices to include costs in relation to the running of this tender. These costs are Lot 1 19 000 GBP, Lot 2 29 500 GBP and Lot 3 26 500 GBP

Note: to register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=217979.

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:217979)

VI.4)Procedures for review
VI.4.1)Review body
Official name: Public Procurement Review Service
Postal address: Cabinet Office
Town: London
Postal code: NW1 1BU
Country: United Kingdom
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Telephone: +44 3450103503
Internet address: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.5)Date of dispatch of this notice:
30/01/2020