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Supplies - 55490-2016

19/02/2016    S35

Belgium-Brussels: UCA 15/084 — Purchase of a door locking system using electronic cylinders for Council of the European Union buildings

2016/S 035-055490

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Council of the European Union, secrétariat général
Postal address: rue de la Loi 175
Town: Bruxelles
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Postal code: 1048
Country: Belgium
Contact person: unité de coordination des acquisitions
E-mail: tendering@consilium.europa.eu
Telephone: +32 22818062
Fax: +32 22800262
Internet address(es):
Main address: http://www.consilium.europa.eu/contacts/procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1322
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

UCA 15/084 — Purchase of a door locking system using electronic cylinders for Council of the European Union buildings.

Reference number: UCA 15/084
II.1.2)Main CPV code
44520000 Locks, keys and hinges
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Under this contract a system shall be set up for electronic door locking management and programming, including the maintenance thereof, as well as the supply of electronic cylinders, for Council of the European Union buildings.

The system must function with the smart cards (MIFARE DESFire EV1) used by the Council to control access to its buildings.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Main site or place of performance:

Council of the European Union buildings located in Brussels.

II.2.4)Description of the procurement:

The contract includes:

1. setting up the central programming and management system (server, software, licences, etc.);

2. configuring current operators' workstations to manage the system;

3. setting up reader terminals and updating smart cards;

4. supplying electronic cylinders;

5. supplying portable programmers for electronic cylinder programming;

6. integrating the system with the building's access control system;

7. training the Secretariat's staff;

8. providing all-purpose maintenance for the central programming and management system.

The basic project to which the contract relates is described as follows: mandatory clause in section II.2.2 provides for the possibility of recourse to Articles 134(1)(f)/134(3) of Commission Delegated Regulation (EU) No 1268/2012 (rules of application).

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 1.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

the following, for instance, would be accepted as documentary evidence: copy of the certificate of entry on the professional register, the trade register or the VAT register, a statement under oath, a certificate showing membership of a specific organisation.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

information and formalities necessary for evaluating whether requirements have been met:

candidates must enclose with their request to participate dossier the documents specified hereafter:

1. copy of the balance sheets and operating accounts, or other supporting documents, for the past 3 financial years;

2. statement as to overall turnover and turnover for the supplies referred to in this contract, realised over the past 3 financial years.

Minimum level(s) of standards possibly required:

none.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

information and formalities necessary for evaluating whether requirements have been met:

candidates must enclose with their request to participate dossier the documents specified hereafter:

1. presentation of the company, its fields of activity and its structure, with evidence of its professional and technical capacity, and at least 3 years' professional experience for the type of supplies and services required;

2. list of the principal supplies and services, delivered or provided over the past 3 years, that were similar to those required. The candidate needs to specify, for each contract mentioned, the values, dates and names and particulars of the public or private recipients involved. More specifically, for the main contracts performed, the candidate must provide detailed information on the nature and volume of supplies delivered and services provided;

3. statement as to the candidate's average annual manpower and the number of managerial staff during the past 3 years;

4. description of the candidate's technical and logistics facilities and quality-assurance measures adopted for the products delivered and the services provided.

Minimum level(s) of standards possibly required:

candidates must demonstrate their capacity to provide a system functioning with MIFARE DESFire EV1 smart cards.

III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/03/2016
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 30/04/2016
IV.2.4)Languages in which tenders or requests to participate may be submitted:
French, English

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

within 2 months of notice being given to the plaintiff or, should no notice be given, within 2 months of the date on which the matter in question became known. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

The procedural time limits are extended on account of distance by a single period of 10 days, whatever the relevant party's usual place of residence or domicile.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Council of the European Union, secrétariat général — DGA4 — Unité de coordination des acquisitions
Postal address: rue de la Loi 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
E-mail: tendering@consilium.europa.eu
Telephone: +32 22818062
Fax: +32 22810262
Internet address: http://www.consilium.europa.eu/fr/general-secretariat/public-procurement/
VI.5)Date of dispatch of this notice:
09/02/2016