Supplies - 59462-2016

23/02/2016    S37

Italy-Ispra: Supply of foodstuffs (deep-frozen products; cereals and their derivatives, tinned products, condiments and spices; coffee and cafeteria products) for the Joint Research Centre (JRC)

2016/S 037-059462

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission
Postal address: CSM 1 05/43
Town: Ispra VA
NUTS code: ITC41 Varese
Postal code: 21027
Country: Italy
Contact person: Office pour les infrastructures et la logistique
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570
Internet address(es):
Main address: http://ec.europa.eu
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1319
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply of foodstuffs (deep-frozen products; cereals and their derivatives, tinned products, condiments and spices; coffee and cafeteria products) for the Joint Research Centre (JRC).

II.1.2)Main CPV code
15896000 Deep-frozen products
II.1.3)Type of contract
Supplies
II.1.4)Short description:

This contract involves the supply of foodstuffs (deep-frozen products; cereals and their derivatives, tinned products, condiments and spices; coffee and cafeteria products) for the canteen at the JRC, Ispra (Varese) site, Italy.

This contract is divided into 3 lots:

A. deep-frozen products;

B. cereals and their derivatives, tinned products, condiments and spices;

C. coffee and cafeteria products.

The products to be supplied under this contract are described in the technical specifications in the contract documents, in keeping with protection of the environment, resources and the natural environment.

II.1.5)Estimated total value
Value excluding VAT: 1 100 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Supply of deep-frozen products for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy

Lot No: A
II.2.2)Additional CPV code(s)
15896000 Deep-frozen products
II.2.3)Place of performance
NUTS code: ITC41 Varese
Main site or place of performance:

Ispra.

II.2.4)Description of the procurement:

This lot is for the supply of deep-frozen products for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 410 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Supply of cereals and their derivatives, tinned products, condiments and spices for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.

Lot No: B
II.2.2)Additional CPV code(s)
03211000 Cereals
03211900 Grain products
15897200 Canned goods
15331400 Preserved and/or canned vegetables
15870000 Condiments and seasonings
15872000 Herbs and spices
II.2.3)Place of performance
NUTS code: ITC41 Varese
Main site or place of performance:

Ispra.

II.2.4)Description of the procurement:

This lot is for the supply of cereals and their derivatives, tinned products, condiments and spices for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 550 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Supply of coffee and cafeteria products for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.

Lot No: C
II.2.2)Additional CPV code(s)
15860000 Coffee, tea and related products
II.2.3)Place of performance
NUTS code: ITC41 Varese
Main site or place of performance:

Ispra.

II.2.4)Description of the procurement:

This lot is for the supply of coffee and cafeteria products for the canteen at the Joint Research Centre (JRC), Ispra (Varese) site, Italy.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 140 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

the tenderer shall enclose identity details (see Annex I to the specifications), and all the documents and information required under point III.1 'Conditions for participation' of this notice and listed in Annex I to the specifications.

The tenderer shall enclose documentary proof with the name of the country in which he has his head office or is domiciled, as required under law in his country of residence.

The tenderer shall enclose a duly signed and dated solemn declaration stating that he is not in any of the situations which would exclude him from participating in a contract awarded by the European Union. The solemn declaration to be completed must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.htm

NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signature of the contract.

In the event they are awarded the contract, groupings must provide the solemn declaration along with the supporting documents and information for each individual member.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

the tenderer must provide:

— copy of the financial statements (balance sheets and operating accounts) for the past 3 financial years, showing the annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide them, he must enclose a statement as to annual pre-tax profits for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the tenderer must furnish another document as proof of his financial and economic capacity, such as the appropriate guarantee from a third party (e.g. the parent company), statements from auditors, chartered accountants or equivalent,

— statement as to overall annual turnover during the past 3 financial years,

— statement as to specific annual turnover realised during the past 3 financial years.

Minimum level(s) of standards possibly required:

to be selected, the tenderer must provide proof of an average specific annual turnover for the past 3 financial years of:

lot A: frozen products: 190 000 EUR;

lot B: cereals and their derivatives, tinned products, condiments and spices: 160 000 EUR;

lot C: coffee and cafeteria products: 63 000 EUR.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

the tenderer must provide:

— proof of at least 3 years' experience in the field of this invitation to tender. Proof thereof may be a copy of the entry in the professional and companies register (CCIAA), in accordance with the provisions of the State in which he resides. For companies residing in Italy, the certificate issued by the CCIAA will suffice,

proof that the tenderer complies with national and Community legislation in force concerning HACCP (Hazard Analysis Critical Control Point). Means of proof accepted: copy of the HACCP manual or similar certificates,

proof that the tenderer has a reliable self-inspection and traceability system (Regulation (EC) No 178/2002 of the European Parliament and of the Council). Means of proof accepted: copy of the register of batches and ingredient origins,

proof that the tenderer is compliant as regards waste registers. Means of proof accepted: copy from the loading and unloading registers as well as identification forms for waste,

for lot A (Deep-frozen products): proof that the tenderer does not use cold stores that use CFCs and HCFCs for storing chilled and frozen foods. Means of proof: instructions for cold storage use and maintenance, showing the type of gas used,

for lots B (Cereals and their derivatives, tinned products, condiments and spices) and C (Coffee and cafeteria products): proof that the tenderer uses recyclable materials for transport packaging. Means of proof: technical sheet for the packaging or other document which may be necessary to demonstrate compliance with this condition.

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Payment at 30 days as stated in the provisions of the draft contract appended to the specifications.

Each individual grouping member must comply with the non-exclusion criteria. The grouping as a whole must comply with the selection criteria (see points III.1.2 and III.1.3) and the different grouping members will be jointly and severally liable for contract performance.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2015/S 147-269599
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/03/2016
Local time: 17:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 01/04/2016
Local time: 10:00
Place:

Office pour les infrastructures et la logistique — Bruxelles (OIB), bâtiment CSM1, Cours Saint-Michel 1 (entrée côté rue Père de Deken 23), 1040 Bruxelles, BELGIUM.

Information about authorised persons and opening procedure:

1 duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB.02 Public Procurement, in writing (see address details given in point I.1), no later than 2 working days prior to the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

36 months after award.

VI.3)Additional information:

1) The specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1319

Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website.

The website will be updated regularly; it is the responsibility of tenderers to check for any updates and modifications during the tendering period.

Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.

2) An optional site visit is planned in accordance with the procedures given in the letter of invitation to tender.

3) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link: http://ec.europa.eu/oib/procurement_fr.htm

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.registry@curia.europa.eu
Telephone: +352 43031
Fax: +352 43032100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.5)Date of dispatch of this notice:
11/02/2016