Services - 59515-2014

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This notice has been cancelled by:  118767-2014
20/02/2014    S36

United Kingdom-Hengoed: Dance-instruction services

2014/S 036-059515

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Caerphilly County Borough Council
Postal address: Penallta House, Tredomen Park, Ystrad Mynach
Town: Hengoed
Postal code: CF82 7PG
Country: United Kingdom
Contact person: Procurement Services
For the attention of: Nick Beynon
E-mail: beynon2@caerphilly.gov.uk
Telephone: +44 1443863161
Fax: +44 1443863167

Internet address(es):

General address of the contracting authority: www.caerphilly.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/search_authprofile.aspx?id=aa0272

Further information can be obtained from:
Official name: Caerphilly County Borough Council
Postal address: Penallta House, Tredomen Park, Ystrad Mynach
Town: Hengoed
Postal code: CF82 7PG
Country: United Kingdom
Contact person: Procurement Services
For the attention of: Nick Beynon
E-mail: beynon2@caerphilly.gov.uk
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address: www.caerphilly.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework Agreement for the provision of dance and fitness providers.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Caerphilly County Borough Council.

NUTS code UK UNITED KINGDOM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 42

Duration of the framework agreement

Duration in years: 4
II.1.5)Short description of the contract or purchase(s)
Caerphilly County Borough Council (CCBC) are seeking to appoint primary, secondary and tertiary supplier(s)within various lots under a Framework agreement for the provision of dance and fitness related services to Caerphilly Sport and Leisure Services.
The lots will include for the provision of:
Dance;
Dance related fitness;
Cover for existing, traditional exercise classes;
Sport Caerphilly, at this time only has a requirement for Dance providers to deliver extra curricular and community dance.
Sport Caerphilly will not be utilising the fitness element of the agreement at this time. However, the provision must be made available to Sport Caerphilly if this position changes during the course of the Framework duration.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=6367

II.1.6)Common procurement vocabulary (CPV)

92342000 Dance-instruction services, 92340000 Dance and performance entertainment services, 92342100 Ballroom dance-instruction services, 92600000 Sporting services, 92620000 Sport-related services, 98336000 Training, workout or aerobic services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This Framework Agreement is a non contractual arrangement whereby the Framework Provider(s) offers the supply of services at an agreed price for the Framework period. A contractual relationship between the Framework Provider(s) and the Purchaser(s) does not become effective until the Purchaser(s) places an order with the Framework Provider(s).
The contract duration is for a period of two years with the option to extend for a further period of 24 months.
II.2.2)Information about options
Options: yes
Description of these options: The framework will be for a period of two years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 10 Lot title: Group/Indoor Cycling
1)Short description
Form of exercise with classes focusing on endurance, strength, intervals, high intensity, and recovery and involves using a special stationary exercise bike with a weighted flywheel in a classroom setting. It is commonly called spinning.
2)Common procurement vocabulary (CPV)

92342000 Dance-instruction services, 92340000 Dance and performance entertainment services

3)Quantity or scope
Allocation of work will be based on the Quality/Price score submitted. Initially representatives of the Authority will approach the Primary supplier offering the highest Quality/Price score for a particular Lot.
However if the Primary supplier is unable to provide this service, officers will contact the secondary supplier and if relevant the tertiary supplier within the relevant Lot until our requirements are met.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Yoga
1)Short description
Ascetic discipline, a part of which, including breath control, simple meditation, and the adoption of specific bodily postures, is widely practised for health and relaxation.
2)Common procurement vocabulary (CPV)

92342000 Dance-instruction services, 92340000 Dance and performance entertainment services

3)Quantity or scope
Allocation of work will be based on the Quality/Price score submitted. Initially representatives of the Authority will approach the Primary supplier offering the highest Quality/Price score for a particular Lot.
However if the Primary supplier is unable to provide this service, officers will contact the secondary supplier and if relevant the tertiary supplier within the relevant Lot until our requirements are met.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 12 Lot title: Pilates
1)Short description
A system of exercises using special apparatus, designed to improve physical strength, flexibility, and posture, and enhance mental awareness.
2)Common procurement vocabulary (CPV)

92342000 Dance-instruction services, 92340000 Dance and performance entertainment services

3)Quantity or scope
Allocation of work will be based on the Quality/Price score submitted. Initially representatives of the Authority will approach the Primary supplier offering the highest Quality/Price score for a particular Lot.
However if the Primary supplier is unable to provide this service, officers will contact the secondary supplier and if relevant the tertiary supplier within the relevant Lot until our requirements are met.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 13 Lot title: Hoop Blast, or appropriate equivalent
1)Short description
An aerobic exercise class using a weighted hoola hoop accompanied to music.
2)Common procurement vocabulary (CPV)

92342000 Dance-instruction services, 92340000 Dance and performance entertainment services

3)Quantity or scope
Allocation of work will be based on the Quality/Price score submitted. Initially representatives of the Authority will approach the Primary supplier offering the highest Quality/Price score for a particular Lot.
However if the Primary supplier is unable to provide this service, officers will contact the secondary supplier and if relevant the tertiary supplier within the relevant Lot until our requirements are met.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 14 Lot title: Roller Skating
1)Short description
An activity of skating on roller skates, which is accompanied to music.
2)Common procurement vocabulary (CPV)

92342000 Dance-instruction services, 92340000 Dance and performance entertainment services

3)Quantity or scope
Allocation of work will be based on the Quality/Price score submitted. Initially representatives of the Authority will approach the Primary supplier offering the highest Quality/Price score for a particular Lot.
However if the Primary supplier is unable to provide this service, officers will contact the secondary supplier and if relevant the tertiary supplier within the relevant Lot until our requirements are met.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 01 Lot title: Contemporary Dance
1)Short description
Draws on both classical ballet and modern dance. Utilises both the strong and controlled legwork of ballet and modern dance's stress on the torso, and also employs contact-release, floor work, fall and recovery, and improvisation characteristic of modern dance.
2)Common procurement vocabulary (CPV)

92342000 Dance-instruction services, 92340000 Dance and performance entertainment services

3)Quantity or scope
Allocation of work will be based on the Quality/Price score submitted. Initially representatives of the Authority will approach the Primary supplier offering the highest Quality/Price score for a particular Lot.
However if the Primary supplier is unable to provide this service, officers will contact the secondary supplier and if relevant the tertiary supplier within the relevant Lot until our requirements are met.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 02 Lot title: Latin & Ballroom
1)Short description
Denotes dances that originated in Latin America and to name a category of International style ballroom dances e.g. samba, rumba, waltz, cha cha cha, salsa, quick step.
2)Common procurement vocabulary (CPV)

92342000 Dance-instruction services, 92340000 Dance and performance entertainment services

3)Quantity or scope
Allocation of work will be based on the Quality/Price score submitted. Initially representatives of the Authority will approach the Primary supplier offering the highest Quality/Price score for a particular Lot.
However if the Primary supplier is unable to provide this service, officers will contact the secondary supplier and if relevant the tertiary supplier within the relevant Lot until our requirements are met.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 03 Lot title: Street
1)Short description
Vernacular dance referring to dance styles such as bebop, body popping etc. Street dance takes any form of popular music - from pop to hip hop - and choreographs routines to the beats.
2)Common procurement vocabulary (CPV)

92340000 Dance and performance entertainment services, 92342000 Dance-instruction services

3)Quantity or scope
Allocation of work will be based on the Quality/Price score submitted. Initially representatives of the Authority will approach the Primary supplier offering the highest Quality/Price score for a particular Lot.
However if the Primary supplier is unable to provide this service, officers will contact the secondary supplier and if relevant the tertiary supplier within the relevant Lot until our requirements are met.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 04 Lot title: Latino Fit, or appropriate equivalent
1)Short description
Combines the dance moves of Salsa, Mambo, Merengue, Cha Cha Cha, Samba and many more into one class and doesn't require partners.
2)Common procurement vocabulary (CPV)

92340000 Dance and performance entertainment services, 92342000 Dance-instruction services

3)Quantity or scope
Allocation of work will be based on the Quality/Price score submitted. Initially representatives of the Authority will approach the Primary supplier offering the highest Quality/Price score for a particular Lot.
However if the Primary supplier is unable to provide this service, officers will contact the secondary supplier and if relevant the tertiary supplier within the relevant Lot until our requirements are met.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 05 Lot title: Zumba or Zumba related activities
1)Short description
An aerobic fitness programme featuring movements inspired by various styles of Latin American dance and performed primarily to Latin American dance music.
2)Common procurement vocabulary (CPV)

92342000 Dance-instruction services, 92340000 Dance and performance entertainment services

3)Quantity or scope
Allocation of work will be based on the Quality/Price score submitted. Initially representatives of the Authority will approach the Primary supplier offering the highest Quality/Price score for a particular Lot.
However if the Primary supplier is unable to provide this service, officers will contact the secondary supplier and if relevant the tertiary supplier within the relevant Lot until our requirements are met.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 06 Lot title: Circuit Training
1)Short description
A form of body conditioning or resistance training using high-intensity aerobics. It targets strength building and muscular endurance.
2)Common procurement vocabulary (CPV)

92342000 Dance-instruction services, 92340000 Dance and performance entertainment services

3)Quantity or scope
Allocation of work will be based on the Quality/Price score submitted. Initially representatives of the Authority will approach the Primary supplier offering the highest Quality/Price score for a particular Lot.
However if the Primary supplier is unable to provide this service, officers will contact the secondary supplier and if relevant the tertiary supplier within the relevant Lot until our requirements are met.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 07 Lot title: Boxercise
1)Short description
A form of exercise based on boxing training and using boxing equipment
2)Common procurement vocabulary (CPV)

92342000 Dance-instruction services, 92340000 Dance and performance entertainment services

3)Quantity or scope
Allocation of work will be based on the Quality/Price score submitted. Initially representatives of the Authority will approach the Primary supplier offering the highest Quality/Price score for a particular Lot.
However if the Primary supplier is unable to provide this service, officers will contact the secondary supplier and if relevant the tertiary supplier within the relevant Lot until our requirements are met.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 08 Lot title: Aerobics
1)Short description
Vigorous aerobic exercise classes designed to increase cardiovascular efficiency accompanied to music.
2)Common procurement vocabulary (CPV)

92342000 Dance-instruction services, 92340000 Dance and performance entertainment services

3)Quantity or scope
Allocation of work will be based on the Quality/Price score submitted. Initially representatives of the Authority will approach the Primary supplier offering the highest Quality/Price score for a particular Lot.
However if the Primary supplier is unable to provide this service, officers will contact the secondary supplier and if relevant the tertiary supplier within the relevant Lot until our requirements are met.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 09 Lot title: Aqua Aerobics
1)Short description
Performance of aerobic exercise in shallow water. Done mostly vertically and without swimming typically in waist deep or deeper water, it is a type of resistance training.
2)Common procurement vocabulary (CPV)

92342000 Dance-instruction services, 92340000 Dance and performance entertainment services

3)Quantity or scope
Allocation of work will be based on the Quality/Price score submitted. Initially representatives of the Authority will approach the Primary supplier offering the highest Quality/Price score for a particular Lot.
However if the Primary supplier is unable to provide this service, officers will contact the secondary supplier and if relevant the tertiary supplier within the relevant Lot until our requirements are met.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(3) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(4) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 20

2. Quality. Weighting 80

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CCBC/PS1138/13/MR
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 4.4.2014
IV.3.4)Time limit for receipt of tenders or requests to participate
4.4.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 4.4.2014 - 12:00

Place:

Penallta House.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The Contractor shall ensure that all staff (new and existing) involved in this contract will be subject to a check with the Disclosure and Barring Service (DBS) in respect of working with Children and Vulnerable Adults. The Contractor must consider the certificate and deem that all or any staff are suitable for performing such duties.
The Contractor will inform the Authority on how they evidence their decision making in regard to all information disclosed as the result of a DBS check for all employees, potential employees or sub-contractors.
Any person who is found to be unsuitable as the result of any subsequent checks or changes in their DBS required during the period of the contract, will, after consultation between the Authority and the Contractor be removed. This will be conducted in accordance with the relevant Disciplinary procedures that are in place.
In circumstances where the Authority are made aware of an employee with a Contractor who has an unacceptable criminal conviction or other antecedents, the Authority will discuss this fully with the Contractor and may advise not to employ that person. The final decision on employment of any individual shall rest with the employer.
(WA Ref:6367).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
18.2.2014