Services - 77132-2014

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06/03/2014    S46

United Kingdom-Bicester: Cleaning services of transport equipment

2014/S 046-077132

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: South Central Ambulance Service NHS Foundation Trust
National registration number: UKD
Postal address: Unit 7 and 8 Talisman Business Centre, Talisman Road
Town: Bicester
Postal code: OX26 6HR
Country: United Kingdom
Contact person:
For the attention of: John Newcombe
Telephone: +44 1869365081

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Ambulance Make Ready Services (with potential inclusion for operational logistical support services).
II.2)Type of contract and place of delivery or of performance
Service category No 20: Supporting and auxiliary transport services
II.3)Information on framework agreement
The notice involves the establishment of a framework agreement: no
II.4)Short description of nature and quantity or value of supplies or services:
South Central Ambulance Service NHS Foundation Trust (SCAS) seeks to identify and procure the services of an organisation to provide a quality assured scheduled programme of vehicle make ready services, including provision of deep-cleaning services.
The Trust operates a range of diverse vehicles in the provision of its front-line operation (NHS Ambulance Service Provision), which covers approximately 3,554 square miles, with a residential population of some 4-million within the South Central Area of England, situated within the geographical boundaries of Hampshire, Berkshire, Oxfordshire and Buckinghamshire.
The strong preference will be for a single organisation to provide the services for the whole Trust across South Central England. However, there may be a requirement to divide the contract into lots based on geographical boundaries and specified requirements. It is anticipated that the initial contract term will be for three years, with the option to extend the term annually (each12-months) for a further two years, making the maximum possible contract term five-years.
Utilisation of a Make Ready Service has been shown to enhance Trust operational performance, reduce costs and reduce clinical and corporate risks in connection with infection control.
SCAS promote high standards of cleanliness across all operational vehicles, minimising cross-contamination and maximising patient safety, therefore the scope of the Make Ready service may comprise
(but is not limited to):
— Internal vehicle cleaning to the Trust's infection control standards,
— Exterior vehicle cleaning,
— Deep cleaning of vehicle to the Trust's infection control standards,
— Periodic exterior vehicle valet (cleaning and polishing/waxing),
— Management of resource centre/station operational stores and equipment- including cleanliness/ tidiness of the working environment including areas where vehicles are stored,
— Replenishment of materials through the Trust's computerised requisitioning/e-procurement system,
— Re-stocking of Trust-provided consumables,
— Pre-packing of consumables ready packs,
— Equipment cleaning and Checks,
— Asset Control and tracking,
— Equipment Servicing (notification of impending need for servicing only – maintenance will be carried out by Trust-nominated maintainers),
— Management of medicines (medical drugs) and medicine bags to defined SCAS standards,
— Packing and re-packing of Medicines Bags to defined SCAS standards,
— Distribution and re-stocking of Medicines Bags to defined SCAS standards,
— Vehicle Daily Inspections,
— Roadworthiness Checks,
— Minor Running Repairs,
— Completion and return of Mileage Records,
— Vehicle Movements between sites to facilitate Make Ready,
— Vehicle Movements to implement flexible fleet management (FFM),
— Scanning of Patient Clinical Records/Patient Safe-Guarding forms and sending by electronic means to relevant SCAS functions on a daily basis.
— [POTENTIAL FOR] Management of Internal Post,
— [POTENTIAL FOR] Management and logistics of SCAS inventory,
— Logistical Movement of vehicles for Engineering Reasons including:
Scheduled Maintenance,
Unscheduled Maintenance.
— Provision of management/performance information,
— Equipment management and fault reporting,
— Management of equipment returns,
— Management of Vehicle Component Inventory (vehicular parts),
— New products/equipment. Replacement of Equipment,
— Compliance monitoring and assurance of process control,
— Compliance to National Patient Safety Agency (NPSA) standards and undertake Infection Prevention and Control (IPC) audits in accordance with SCAS policy and procedures.
Estimated cost excluding VAT: 5 000 000 GBP


This contract is divided into lots: no
II.5)Common procurement vocabulary (CPV)

90917000 Cleaning services of transport equipment

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.8)Additional information:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: