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Services - 78537-2018

21/02/2018    S36    Services - Prior information notice without call for competition - Not applicable 

United Kingdom-Maidenhead: Time accounting or human resources software package

2018/S 036-078537

Prior information notice

This notice is for prior information only


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Commonwealth War Graves Commission
Postal address: 2 Marlow Rd
Town: Maidenhead
NUTS code: UKJ11
Postal code: SL6 7DX
Country: United Kingdom
Contact person: Procurement
Telephone: +44 1628634221

Internet address(es):

Main address:

I.2)Information about joint procurement
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Other activity: Preservation, Commemoration and Education

Section II: Object

II.1)Scope of the procurement

Supply of a Human Resources Information System

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Supply and on-going support of a Human Resources Information System.

II.1.5)Estimated total value
Value excluding VAT: 200 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKJ1
NUTS code: FRE1
NUTS code: BE25
NUTS code: CY0
Main site or place of performance:

Mainly Maidenhead, but system will be used in Commission offices across the world, in particular France, Belgium and Cyprus (See Section II.2.4 below).

II.2.4)Description of the procurement:

The Commonwealth War Graves Commission (CWGC) is responsible for the commemoration of almost 1 700 000 members of the Commonwealth forces who gave their lives in the two world wars. CWGC cares for cemeteries and memorials at 23 000 locations, in 154 countries.

The Commission is headquartered in Maidenhead (United Kingdom) and employs approx. 1250 people across five main global areas as follows:

— Africa and Asia Pacific Area (AAPA),

— Mediterranean Area (MA),

— Western Europe Area (WEA),

— UK and Northern Area (UKNA),

— Canada.

The Commission is currently using CIPHR as their Central HR System Information System (HRIS) in the UK, supplemented with various local databases, spread sheets and manual recording processes. In addition, local payroll solutions are in place for some countries.

CWGC is looking to replace it's current solution and processes with a unified global HRIS solution whilst continuing to use local payroll providers to ensure compliance with country specific legislation.

As a minimum, potential tenderers will be required to meet the Global HRIS high level requirements as follows:

— Operate in multiple languages,

— Manage multiple currency,

— Interface with a range of local payroll providers,

— Manager and Employee Self Service,

— Core HR Administration,

— Sickness / Absence Management,

— Learning and Development – Performance Management and Appraisals,

— Recruitment and Applicant Tracking,

— Reporting / Management Information and Analytics.

II.2.14)Additional information

Potential tenderers are not required to express their interest at this stage. A formal Contract Notice, with full details of the requirement and how to participate in the tender, will be issued on or after the estimated date for publication — see Section II.3 below.

II.3)Estimated date of publication of contract notice:

Section IV: Procedure

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:
VI.5)Date of dispatch of this notice: