Are you an ambitious procurement expert with recent publications? Check out the TED Ambassador award, our competition that aims to identify and reward research in the field of public procurement. Apply here by 28 April 2023.

Supplies - 80662-2014

Display compact view

11/03/2014    S49

Belgium-Brussels: DIGIT/R2/PO/2013/022 — Desktop personal computers (Desktop III)

2014/S 049-080662

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Commission, Directorate-General for Informatics, Resources and Logistics Directorate, Procurement and Contracts Unit
Postal address: rue Belliard 28, office: 07/142
Town: Brussels
Postal code: 1049
Country: Belgium
For the attention of: Mr Martin Bilbao, Head of Unit
E-mail: digit-contracts-info-centre@ec.europa.eu
Telephone: +32 22960762
Fax: +32 22957702

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/dgs/informatics/index_en.htm

Address of the buyer profile: http://ec.europa.eu/dgs/informatics/procurement/

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=421

Electronic submission of tenders and requests to participate: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=421

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Other: Information technologies.
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Council of the European Union
Postal address: rue de la Loi 175
Town: Brussels
Postal code: 1048
Country: Belgium

Official name: European Parliament
Postal address: allée du Printemps
Town: Strasbourg Cedex
Postal code: 67070
Country: France

Official name: Court of Justice of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg

Official name: European Court of Auditors
Postal address: 12, rue Alcide de Gasperi
Town: Luxembourg
Postal code: 1615
Country: Luxembourg

Official name: European Economic and Social Committee
Postal address: rue Belliard 99
Town: Brussels
Postal code: 1040
Country: Belgium

Official name: Committee of the Regions
Postal address: Jacques Delors Building, rue Belliard 99–101
Town: Brussels
Postal code: 1040
Country: Belgium

Official name: European Ombudsman
Postal address: 1 avenue du Président Robert Schuman
Town: Strasbourg Cedex
Postal code: 67001
Country: France

Official name: European Data Protection Supervisor
Postal address: rue Wiertz 60
Town: Brussels
Postal code: 1047
Country: Belgium

Official name: European Securities and Markets Authority
Postal address: 103 rue de Grenelle
Town: Paris
Postal code: 75007
Country: France

Official name: European Insurance and Occupational Pensions Authority
Postal address: Westhafenplatz 1
Town: Frankfurt-on-Main
Postal code: 60327
Country: Germany

Official name: Agency for the Cooperation of Energy Regulators
Postal address: Trg republike 3
Town: Ljubljana
Postal code: SI-1000
Country: Slovenia

Official name: Translation Centre for the Bodies of the European Union
Postal address: 1, rue du Fort Thüngen
Town: Luxembourg
Postal code: 1499
Country: Luxembourg

Official name: European Centre for the Development of Vocational Training
Postal address: PO Box 22427
Town: Thessaloniki
Postal code: 551 02
Country: Greece

Official name: European Aviation Safety Agency
Postal address: PO Box 101253
Town: Cologne
Postal code: 50452
Country: Germany

Official name: European Centre for Disease Prevention and Control
Postal address: Tomtebodavägen 11A
Town: Stockholm
Postal code: SE-171 65
Country: Sweden

Official name: European Chemicals Agency
Postal address: PO Box 400
Town: Helsinki
Postal code: FI-00121
Country: Finland

Official name: European Environment Agency
Postal address: Kongens Nytorv 6
Town: Copenhagen K
Postal code: 1050
Country: Denmark

Official name: European Food Safety Authority
Postal address: largo N. Palli 5/A
Town: Parma PR
Postal code: 43121
Country: Italy

Official name: European Institute for Gender Equality
Postal address: Svitrigailos g. 11M
Town: Vilnius
Postal code: LT-03228
Country: Lithuania

Official name: European Medicines Agency
Postal address: Westferry Circus, Canary Wharf
Town: London
Postal code: E14 4HB
Country: United Kingdom

Official name: European Railway Agency
Postal address: PO Box 20392
Town: Valenciennes
Postal code: 59307
Country: France

Official name: European Training Foundation
Postal address: Villa Gualino, viale Settimio Severo 65
Town: Turin TO
Postal code: 10133
Country: Italy

Official name: European Agency for Safety and Health at Work
Postal address: Gran Via, 33
Town: Bilbao (Biscay)
Postal code: 48009
Country: Spain

Official name: European Foundation for the Improvement of Living and Working Conditions
Postal address: Wyattville Road, Loughlinstown
Town: Dublin
Country: Ireland

Official name: European Union Agency for Fundamental Rights
Postal address: Schwarzenbergplatz 11
Town: Vienna
Postal code: 1040
Country: Austria

Official name: European GNSS Agency
Postal address: Janovského 438/2
Town: Prague
Postal code: 17000
Country: Czechia

Official name: European Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice
Postal address: Rävala pst 4
Town: Tallinn
Postal code: 10143
Country: Estonia

Official name: European Asylum Support Office
Postal address: MTC Block A, Winemakers Wharf
Town: Valletta
Postal code: MT-1917
Country: Malta

Official name: Artemis Joint Undertaking
Postal address: avenue de la Toison d'Or 56/60
Town: Brussels
Postal code: 1049
Country: Belgium

Official name: Clean Sky Joint Undertaking
Postal address: avenue de la Toison d'Or 56/60
Town: Brussels
Postal code: 1049
Country: Belgium

Official name: ENIAC Joint Undertaking
Postal address: avenue de la Toison d'Or 56/60
Town: Brussels
Postal code: 1049
Country: Belgium

Official name: European Joint Undertaking for ITER and the Development of Fusion Energy
Postal address: Torres Diagonal Litoral, Building B3
Town: Barcelona (Barcelona)
Postal code: 08019
Country: Spain

Official name: Fuel Cells and Hydrogen Joint Undertaking
Postal address: avenue de la Toison d'Or 56/60
Town: Brussels
Postal code: 1049
Country: Belgium

Official name: SESAR Joint Undertaking
Postal address: avenue de Cortenbergh 100
Town: Brussels
Postal code: 1000
Country: Belgium

Official name: European Institute of Innovation and Technology
Postal address: Infopark, Neumann Janos utca 1/E
Town: Budapest
Postal code: 1117
Country: Hungary

Official name: European Defence Agency
Postal address: rue des Drapiers 17–23
Town: Brussels
Postal code: 1050
Country: Belgium

Official name: European Police College
Postal address: Bramshill
Town: Hook, Hampshire
Postal code: RG27 0JW
Country: United Kingdom

Official name: European Schools
Postal address: rue Joseph II 30
Town: Brussels
Postal code: 1049
Country: Belgium

Official name: European External Action Service
Postal address: Capital Building, rond point Schuman 9A
Town: Brussels
Postal code: 1046
Country: Belgium

Official name: European Fisheries Control Agency
Postal address: PO Box 771
Town: Vigo (Pontevedra)
Postal code: 36200
Country: Spain

Official name: European Banking Authority
Postal address: 25 Old Broad Street, Tower 42
Town: London
Postal code: EC2N 1HQ
Country: United Kingdom

Official name: European Police Office
Postal address: PO Box 90850
Town: The Hague
Postal code: 2509 LW
Country: Netherlands

Official name: European Maritime Safety Agency
Postal address: Cais do Sodré
Town: Lisbon
Postal code: 1249-206
Country: Portugal

Official name: European Monitoring Centre for Drugs and Drug Addiction
Postal address: Cais do Sodré
Town: Lisbon
Postal code: 1249-289
Country: Portugal

Official name: Office for Harmonization in the Internal Market (Trade Marks and Designs)
Postal address: Avenida de Europa, 4
Town: Alicante (Alicante)
Postal code: 03008
Country: Spain

Official name: IMI Joint Undertaking
Postal address: avenue de la Toison d'Or 56–60
Town: Brussels
Postal code: 1060
Country: Belgium

Official name: Education, Audiovisual and Culture Executive Agency
Postal address: avenue du Bourget 1
Town: Brussels
Postal code: 1140
Country: Belgium

Official name: European Research Council Executive Agency
Postal address: COV2 24/164
Town: Brussels
Postal code: 1049
Country: Belgium

Official name: Research Executive Agency
Postal address: COVE
Town: Brussels
Postal code: 1049
Country: Belgium

Official name: EASME — Executive Agency for Small and Medium-sized Enterprises
Postal address: place Rogier 16
Town: Brussels
Postal code: 1049
Country: Belgium

Official name: Chafea — Consumers, Health and Food Executive Agency
Postal address: Drosbach Building
Town: Luxembourg
Postal code: 2920
Country: Luxembourg

Official name: INEA — Innovation and Networks Executive Agency
Postal address: European Commission — W910
Town: Brussels
Postal code: 1049
Country: Belgium

Official name: Body of European Regulators for Electronic Communications (BEREC)
Postal address: Zigfrīda Annas Meierovica bulvāris 14, 2nd floor
Town: Riga
Postal code: LV-1050
Country: Latvia

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
DIGIT/R2/PO/2013/022 — Desktop personal computers (Desktop III).
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: The main places of delivery shall be the premises of the EU institutions, bodies and agencies and the sites of the Joint Research Centres. Occasionally delivery may occur in any other place in the EU.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 9
Justification for a framework agreement, the duration of which exceeds four years: — For the purchase of desktops and associated equipment: 2 years from the date of signature, with 4 possible extensions of 6 months after the initial period (max. 4 years purchase),
— for maintenance, upgrades and associated services: 7 years from the date of signature, with the possibility of yearly extensions up to 2 additional years (max. 9 years).
II.1.5)Short description of the contract or purchase(s)
The acquisition of desktop personal computers, thin client computers, displays, associated equipment (including computer accessories) and associated services.
II.1.6)Common procurement vocabulary (CPV)

30213000 Personal computers, 30213300 Desktop computer, 30231300 Display screens, 30231310 Flat panel displays, 30232000 Peripheral equipment, 30233132 Hard-disk drives, 30233150 Optical-disk drives, 30233180 Flash memory storage devices, 30234500 Memory storage media, 30236110 Random access memory (RAM)

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The total quantity of the contract is estimated at approximately 87 102 reference PC configurations and 15 939 specific purpose PCs, 87 312 standard flat panel displays and 4 064 man-days of professional services for the whole duration of the contract.
 See the tendering documents for further details.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 108 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As stated in the tendering specifications.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint tenders submitted by several economic operators (e.g. consortia) are allowed. If awarded, partners in a joint tender will be asked to assume joint and several liability for the performance of the contract as a whole. Economic operators may be required to give a formal status to their collaboration before the contract is signed.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As stated in the tendering specifications.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As stated in the tendering specifications.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
 As stated in the tendering specifications.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical offer. Weighting 50

2. Financial offer. Weighting 50

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
'DIGIT/R2/PO/2013/022 - DESKTOP III'.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 65-108225 of 3.4.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
28.4.2014
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 5.5.2014 - 10:00

Place:

European Commission, Directorate-General for Informatics, rue Belliard 28, 1049 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: A maximum of 2 representatives per tenderer may attend the opening procedure.
Registration in advance is mandatory.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The tendering specifications and additional documents (including questions and answers) can be downloaded from the following website address: http://ec.europa.eu/dgs/informatics/procurement/calls_running/index_en.htm

If they wish so, interested parties may register via the website. This will allow them to be informed (by e-mail only) when an update with regard to the present call for tenders is made on the website.
 Non-registered parties are invited to consult the website regularly. The Commission will not be liable if tenderers do not take notice of the additional information published on the website with regard to the present call for tenders.
 No paper copy will be issued. The Directorate-General for Informatics was certified 'EMAS' in 2008 and adopts therefore environmentally friendly behaviour. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu/

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff or, in the absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: European Commission, Directorate-General for Informatics, Resources and Logistics Directorate, Procurement and Contracts Unit
Postal address: rue Belliard 28, office: 07/142
Town: Brussels
Postal code: 1049
E-mail: digit-contracts-info-centre@ec.europa.eu
Telephone: +32 22960762
Internet address: http://ec.europa.eu/dgs/informatics/procurement/index_en.htm

VI.5)Date of dispatch of this notice:
27.2.2014