Services - 82468-2017

04/03/2017    S45    - - Services - Prior information notice without call for competition - Not applicable 

United Kingdom-Leicester: Energy and related services

2017/S 045-082468

Prior information notice

This notice aims at reducing time limits for receipt of tenders

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
ESPO
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
United Kingdom
Contact person: Mr Gamma Prasad
Telephone: +44 1162944070
E-mail: tenders@espo.org
NUTS code: UK

Internet address(es):

Main address: http://www.espo.org/

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.eastmidstenders.org
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Other activity: Local Authority Services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

343_17 Energy Performance of Buildings: Surveying, Assessment and Certification.

Reference number: 343_17
II.1.2)Main CPV code
71314000
II.1.3)Type of contract
Services
II.1.4)Short description:

To establish a multi supplier framework with national coverage offering Energy Assessment Services to meet the requirements of the Energy Performance of Buildings Directive, as well as energy surveying in general, to ensure customers are fully compliant with the legislation. The framework is split into five Lots that reflect the provisions of the Energy Performance of Buildings (Certificates & Inspections) Regulations 2013 including any further applicable amendment and relevant regulations, along with other relevant services.

To express an interest: (a) Go to www.eastmidstenders.org , (b) Register (c) Search for tender opportunity ‘343_17’, (d) Express an interest.

Please note this is a Prior Information Notice and tender documentation is not available yet.

II.1.5)Estimated total value
Value excluding VAT: 900 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Provision of Energy Performance Certificates (EPCs)

Lot No: 1
II.2.2)Additional CPV code(s)
71314200
71314300
71315300
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Under the Energy Performance of Buildings (England and Wales) Regulations 2012 and the Building Regulations 2013, it is a legal requirement for an Energy Performance Certificate to be provided whenever a building (any building) is constructed, sold or rented.

For an EPC, DEC or ACIR to be valid, it must be lodged by an accredited energy assessor on 1 of the 2 Energy Performance of Buildings Registers (EPB Register):

— The Domestic Energy Performance Certificate Register for dwellings,

— The Non-Domestic Energy Performance Register for non-domestic and public buildings.

The EPB Register for England and Wales are operated on DCLG's behalf by Landmark Information Group.

As such, the aim of this procurement exercise is to establish a multi-supplier framework. It is anticipated that upto 8 highest scoring suppliers for this Lot will be awarded a place on the framework.

II.2.5)Award criteria
II.2.6)Estimated value
Value excluding VAT: 245 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

A supplier engagement exercise will be undertaken in January-February 2017. Suppliers are requested to register their interest on our e-procurement portal ProContract in this procurement and supplier engagement exercise. Existing ProContract suppliers must ensure that their organisation and representative contact details and correct and check for updates.

II.2)Description
II.2.1)Title:

Provision of Display Energy Certificates (DECs)

Lot No: 2
II.2.2)Additional CPV code(s)
71314200
71314300
71315300
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Under the Energy Performance of Buildings (England and Wales) Regulations 2012 and the Building Regulations 2013, DECs are required for public buildings over 250m2 that are frequently visited by the public.

DECs indicate how efficiently energy is being used in the building, based on the actual amount of metered energy used by the building over a 12 month period. Advisory Report issued with the DEC, stipulates cost effective measures and recommendations that can be taken to improve the energy performance of the building.

For a DEC to be valid, it must be lodged by an accredited energy assessor on the Energy Performance of Buildings (EPB) Register:

— The Non-Domestic EP Register for non-domestic and public buildings.

The EPB Register for England and Wales are operated on DCLG's behalf by Landmark.

The aim of this procurement exercise is to establish a multi-supplier framework. It is anticipated that upto 8 highest scoring suppliers for this Lot will be awarded a place on the framework.

II.2.5)Award criteria
II.2.6)Estimated value
Value excluding VAT: 490 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

A supplier engagement exercise will be undertaken in January-February 2017. Suppliers are requested to register their interest on our e-procurement portal ProContract in this procurement and supplier engagement exercise. Existing ProContract suppliers must ensure that their organisation and representative contact details and correct and check for updates.

II.2)Description
II.2.1)Title:

Inspection of Air Conditioning Systems

Lot No: 3
II.2.2)Additional CPV code(s)
71314200
71314300
71315300
71315410
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Many public sector and commercial buildings now have air conditioning (A/C) systems which should be carefully maintained and managed in order to ensure that they do not consume too much energy.

The government has introduced regular inspections for A/C systems with an effective rated output of more than 12kW. All existing A/C systems over 12kW should have had their first inspection, and thereafter inspections are to take place at least once every 5 years.

The trigger for A/C systems inspections is the size of the system not the type of building and applies to homes, as well as commercial and public buildings.

The inspection is done by an accredited energy assessor will include an assessment of efficiency, a review of their sizing and advice on improvements or replacements and alternative solutions.

The aim of this procurement exercise is to establish a multi-supplier framework. It is anticipated that upto 8 highest scoring suppliers for this Lot will be awarded a place on the framework.

II.2.5)Award criteria
II.2.6)Estimated value
Value excluding VAT: 6 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

A supplier engagement exercise will be undertaken in January-February 2017. Suppliers are requested to register their interest on our e-procurement portal ProContract in this procurement and supplier engagement exercise. Existing ProContract suppliers must ensure that their organisation and representative contact details and correct and check for updates.

II.2)Description
II.2.1)Title:

Other Energy Related Surveys

Lot No: 4
II.2.2)Additional CPV code(s)
71314200
71314300
71315300
71315410
80500000
80530000
80540000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Under the Energy Performance of Buildings (England and Wales) Regulations 2012 and the Building Regulations 2013, it is a legal requirement for an EPC to be provided whenever a building is constructed, sold or rented.

For an EPC, DEC or ACIR to be valid, it must be lodged by an accredited energy assessor on 1 of the 2 EPB Registers:

—The Domestic EPC Register,

—The Non-Domestic Energy Performance Register.

The EPB Register for England and Wales are operated on DCLG's behalf by Landmark.

Many public sector and commercial buildings now have A/C systems. These systems should be carefully maintained and managed in order to ensure that they do not consume too much energy.

This lot caters for other surveys and audits that are not encompassed in Lots 1, 2 or 3, but are relevant to the framework. As such, the aim of this procurement exercise is to establish a multi-supplier framework. All tenderers awarded a position on Lots 1, 2 or 3 and seeking a position on Lot 4 will be offered a position.

II.2.5)Award criteria
II.2.6)Estimated value
Value excluding VAT: 155 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

A supplier engagement exercise will be undertaken in January-February 2017. Suppliers are requested to register their interest on our e-procurement portal ProContract in this procurement and supplier engagement exercise. Existing ProContract suppliers must ensure that their organisation and representative contact details and correct and check for updates.

II.2)Description
II.2.1)Title:

Provision of Energy Assessor Training and Accreditation

Lot No: 5
II.2.2)Additional CPV code(s)
71314200
71314300
71315300
71315410
80500000
80530000
80540000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Under the Energy Performance of Buildings (England and Wales) Regulations 2012 and the Building Regulations 2013, it is a legal requirement for an EPC to be provided whenever a building (any building) is constructed, sold or rented.

For an EPC, DEC or ACIR to be valid, it must be lodged by an accredited energy assessor on 1 of the 2 Energy Performance of Buildings Registers (EPB Register):

— The Domestic EPC Register,

— The Non-Domestic Energy Performance Register.

The EPB Register for England and Wales are operated on DCLG's behalf by Landmark.

For customers with a large portfolio of buildings that require DECs / EPCs and A/C Inspections, the preference may be to train staff to gain the suitable accreditation to undertake assessment of buildings and produce their own certificates and reports.

The aim of this procurement exercise is to establish a multi-supplier framework. It is anticipated that upto 8 highest scoring suppliers for this Lot will be awarded a place on the framework.

II.2.5)Award criteria
II.2.6)Estimated value
Value excluding VAT: 4 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

A supplier engagement exercise will be undertaken in January-February 2017. Suppliers are requested to register their interest on our e-procurement portal ProContract in this procurement and supplier engagement exercise. Existing ProContract suppliers must ensure that their organisation and representative contact details and correct and check for updates.

II.3)Estimated date of publication of contract notice:
29/03/2017

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Membership of member of a Department of Communities and Local Government (DCLG) approved accreditation scheme. It is acceptable for employees to produce DECs provided they meet the standards of and are accepted by an accreditation scheme.

Be authorised to access to Landmark register — The national register operated on behalf of the Secretary of State.

III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.5)Scheduled date for start of award procedures:

Section VI: Complementary information

VI.2)Information about electronic workflows
VI.3)Additional information:

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf ) that also fall into one of the following classifications of user throughout all administrative regions of the UK (excluding Scotland and Northern Ireland): Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-%281%29/FAQs/Legal

VI.4)Procedures for review
VI.4.1)Review body
ESPO
Barnsdale Way, Grove park, Enderby
Leicester
LE19 1ES
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
02/03/2017