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Finland-Helsinki: Experimental development services
Prior information notice
This notice is for prior information only
Section I: Contracting authority
This pre-commercial procurement is carried out by Forum Virium Helsinki who was appointed as lead procurer in the name and on behalf the group listed in I.1). The applicable national law is Finnish.
Section II: Object
Pre-commercial Procurement (PCP) to Buy R&D Services to Support Cities' Transition to Carbon Neutrality, by Applying the Use of AI and Related Technologies to Reduce the Cities GHG Emissions
The purpose of this pre-commercial procurement (PCP) is to support cities’ transition to carbon neutrality, by applying the use of artificial intelligence (AI) and related enabling digital technologies to tackle the challenge of reducing the cities’ GHG emissions.
AI4Cities challenges will be built on highly innovate and not market-ready technologies, to be applied in difficult contexts in 2 sub-challenges, Energy (Lot 1) and Mobility (Lot 2). Sub-challenges will revised during the open market consultation phase.
Lot 1: Energy;
Lot 2: Mobility.
Lots will revised during the open market consultation phase.
Performance of the R&D mainly in Europe. Testing of prototypes developed will be tested in Helsinki, Tallinn, Amsterdam, Copenhagen, Paris Region and Stavanger.
Pre-commercial procurement (PCP) focuses on radical innovation and is meant for services, tools or products that are not yet on or close to market. With the support and participation of like-minded cities, a Europe-wide PCP challenge-based competition will be launched.
The PCP focused on procurering R&D development of solutions that support cities transition to carbon neutrality via AI and related enabling digital technologies. Based on this, 2 key domains linked to the cities’ strategies and carbon-positive goals have been pre-selected and will most likely form the 2 sub-challenges of the PCP action, hereon referred to as lots, which are Lot 1: Mobility and Lot 2: Energy.
This PCP is done by buyers group, with Forum Virium Helsinki as its lead procurer. Additional buyers group members are: City of Amsterdam, Cap Digital (Paris Region), City of Copenhagen, City of Tallinn and City of Stavanger.
The PCP process will start with an Open Market Consult (OMC), which is the subject of this announcement. During the OMC a large scale co-creation process will take place based on the underlying premise of applying AI towards solving Cities GHG emissions. Innovative solutions must produce an impact in helping Cities reduce their GHG emissions.
After the OMC period and based on its results, a request for tenders (RfT) will be launch December 2020/January 2021. Each selected supplier will be awarded a framework agreement that covers three R&D phases. Number of suppliers reduces with each phase and a same time funding per supplier will increase within each phase.
The PCP execution stage consists of 3 phases, as follows:
1) Phase 1 (concept phase) will focus on the feasibility of the proposed solutions. It aims to verify their conceptual, technological, organisational, regulatory, safety and budgetary feasibility. The expected output from participating companies is a report and presentation. It will also a description of the results of their feasibility studies and their conclusions for the continuation of the development activities in phase 2.
In Phase 1 foresees the awarding of 20 contracts for each lot. Phase 1 has an estimated of 3 months.
2) during Phase 2, consists of a first prototype development. The prototype development phase will have an expected duration of 4 months. It will focus on a strong collaboration between buyer group and suppliers. Therefore it maximises dialogue and collaboration between the city actors and the teams. Phase 2 foresees the awarding of 10 contracts per lot;
3) in Phase 3 a limited number of consortia from Phase 2 will be selected for the testing of prototypes in real-life pilots. It is intended to verify and compare the full feature set and performance of each solution, in operational conditions and provide meaningful feedback to the suppliers for their prototype’s continuous development. The piloting phase has an estimated duration of 6 months and it is expected that the piloted solutions to be tested in 2 of the buyers group cities.
A total procurement budget of 4 666 630 EUR is allocated to this PCP to be distributed among the 3 phases of the PCP.
All OMC activities, including an Q&A section, key dates, venues and registration will be published on the project website http://www.ai4cities.eu, prior to the OMC start, no later than 1.4.2020.
For equal treatment to all interested economic operators, face-to-face meetings will mainly be used to provide basic information on the challenge and process.
Lot 2 is identical and parallel to lot 1. See Lot 1 Description of the procurement.
Lot 2 is identical and parallel to Lot 1. See Lot 1 Description of the Procurement.
Section IV: Procedure
Section VI: Complementary information
All interested operators are invited to take part in an open market consultation (regardless of their geographic location, the size or governance structure of their organisation). The OMC is scheduled to take place prior to the publishing of the request for tender call. The OMC will take place from the 17.4.2020 to 30.9.2020. The OMC will provide an overview on the procurement objectives, the PCP process and the main clauses of the contract and also the opportunity to ask questions.
The OMC will be organised with events in the cities of buyers group (Helsinki, Amsterdam, Copenhagen, Tallinn, Paris and Stavanger). The language of local events can variate after local preferences.
A general global event in English will be held in Helsinki tentatively on 10th of June.
In addition to the above-listed events, parallel activities will be implemented, such as, local events organised by partners, desk research for confirmation of the challenge innovativeness and approach, engagement with networks of procurers, et al. Events scheduling may be subject to changes, if needed, but always subjected to an advance notification via project website.
All OMC activities, including an Q&A section, key dates, venues and registration will be published on the project website http://ai4cities.eu/ starting from mid-February.
For equal treatment to all interested economic operators, face-to-face meetings will mainly be used to provide basic information on the challenge and process and to listen to the economic operators in an open and transparent way.
You can participate in the PCP request for tender even if you did not participate in the OMC. Offers will only be accepted in English. All communication (before, during and after the procurement) will be carried out in English. All information provided during the OMC and other background information, including video recordings and a Q&A section, will be published online in English on the project website.