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Services - 95184-2018

03/03/2018    S44

Spain-Alicante: Management and operation of infrastructure and restaurant services

2018/S 044-095184

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Union Intellectual Property Office
National registration number: V-03965324
Postal address: Avenida de Europa, 4
Town: Alicante
NUTS code: ES521 Alicante / Alacant
Postal code: 03008
Country: Spain
E-mail: procurement@euipo.europa.eu
Internet address(es):
Main address: https://euipo.europa.eu/ohimportal/es/public-procurement
I.1)Name and addresses
Official name: European Joint Undertaking for ITER and the Development of Fusion Energy
National registration number: N0111015D
Postal address: C/ Josep Pla, 2, Torres Diagonal Litoral, edificio B3
Town: Barcelona
NUTS code: ES511 Barcelona
Postal code: 08019
Country: Spain
E-mail: procurement@euipo.europa.eu
Internet address(es):
Main address: https://euipo.europa.eu/ohimportal/es/public-procurement
I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3287
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Management and operation of infrastructure and restaurant services

Reference number: AO/018/17
II.1.2)Main CPV code
55300000 Restaurant and food-serving services
II.1.3)Type of contract
Services
II.1.4)Short description:

The EUIPO, in its name and in the name of F4E, is planning to award a framework contract for the management and operation of infrastructure and restaurant services, including banqueting and meeting services, the supply of vending machines and water dispensers, and other services and activities related to the object of this procurement.

The services will be performed mainly on the contracting authority’s premises.

II.1.5)Estimated total value
Value excluding VAT: 12 400 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: ES521 Alicante / Alacant
NUTS code: ES511 Barcelona
Main site or place of performance:

European Union Intellectual Property Office: Avenida de Europa, 4, 03008 Alicante.

European Joint Undertaking for ITER and the Development of Fusion Energy: c/ Josep Pla, 2, 08019 Barcelona.

II.2.4)Description of the procurement:

The scope of the contract includes the provision of operational services, auxiliary services and specialised services related to the management and operation of restaurant infrastructure, as well as the purchase of supplies for using in the service.

Operational services are those rendered customarily and include:

— Management and operation of a self-service restaurant, an à la carte restaurant, a cafeteria and a kiosk and their kitchens,

— Provision of catering services upon demand for events and meetings,

— Supply, installation and maintenance of food and drink vending machines and water dispensers,

— Fruit service.

Auxiliary services as requested by the contracting authority include the following:

— Maintenance and repair of kitchen equipment,

— Daily cleaning of kitchens and dining areas.

Specialised services include such activities as may enable to comply with any request or provide any service required by the contracting authorities within the scope of catering management.

The Contractor shall be responsible for managing the purchase of new equipment, machinery and/or items for using in the catering services rendered to the contracting authorities.

The Contractor has no exclusivity over the catering for events, which may be organised by an external company at the discretion of the contracting authorities. Nor has it the exclusivity over food sale. At present, the EUIPO has a kiosk providing packaged products and a bakery, so the offer may be extended.

The Contractor shall properly implement and update the HACCP system (Hazard Analysis and Critical Control Points; Regulation (EC) no. 852/2004), which must be specific for the EUIPO, following its quality standards and adopting any changes that may occur. It must be accessible on-site for inspection by the EUIPO.

In addition, within 1 year at the latest from the signature of the contract, the Contractor is obliged to be certified by an external accreditation body in an environmental management system (EMAS, ISO 14001 or equivalent) at the EUIPO’s workplace. Such certification shall include all of the services being the object of the contract.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 12 400 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/04/2018
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 26/04/2018
Local time: 11:00
Place:

Avenida de Europa, 4, 03008 Alicante, Spain.

Information about authorised persons and opening procedure:

Each tenderer may send up to two representatives.

Representatives' names and ID document numbers must be sent to the EUIPO by email to procurement@euipo.europa.eu by 23 April 2018.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
VI.3)Additional information:

Some site visits/briefing are scheduled:

— EUIPO: 26 March 2018 at 11:00 at the following address: Avenida de Europa, 4, Alicante, Spain,

— F4E: 20 March 2018 at 10:00 at the following address: c/ Josep Pla, 2, Torre Diagonal Litoral B3, 08019 Alicante.

Each tenderer may send up to two representatives.

Representatives' names and ID document numbers must be sent to the EUIPO by email to procurement@euipo.europa.eu by 16 March 2018.

The invitation to tender documents will be available for download at the address stated in point I.3.

The website will be updated periodically and it is the responsibility of tenderers to check for updates, amendments or answers to questions during the tender period.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxemburgo
Postal code: L-2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to knowledge.

VI.5)Date of dispatch of this notice:
21/02/2018