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Services - 96719-2015

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20/03/2015    S56

Belgium-Brussels: The business case of diversity for enterprises, cities and regions with focus on sexual orientation and gender identity

2015/S 056-096719

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Commission, Directorate-General for Justice and Consumers, Unit JUST/A4 Programme Management
Postal address: Office MO59 04/21
Town: Brussels
Postal code: 1049
Country: Belgium
For the attention of: Mr Renatas Mazeika
Telephone: +32 22962152
Fax: +32 22988812

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
The business case of diversity for enterprises, cities and regions with focus on sexual orientation and gender identity.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Contractor's premises.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Production of a publication on the business case for LGBTI inclusion in companies.
Production of a publication on the benefits of LGBTI diversity for cities and regions.
Exploring the economic case of LGBTI non-discrimination and inclusion.
II.1.6)Common procurement vocabulary (CPV)

79315000 Social research services, 98200000 Equal opportunities consultancy services, 79311000 Survey services, 73210000 Research consultancy services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 9 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See tender specifications.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See tender specifications.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
See tender specifications.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See tender specifications.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In order to prove their economic and financial capacity, the tenderers (i.e. in case of joint tender, the combined capacity of all members of the consortium and identified subcontractors) must show that their annual consolidated turnover exceeds 300 000 EUR (average for the past 3 years).
The following evidence should be provided:
— the completed 'Simplified balance sheet' and 'Simplified profit & loss account' completed for the last 3 years (Annex 2 must be completed), and
— copy of the profit and loss account and balance sheet for the last 3 years for which accounts have been closed.
Failing that:
— appropriate statements from banks,
— and, if applicable, evidence of professional risk indemnity insurance.
If, for some exceptional reason which the contracting authority considers justified, a tenderer is unable to provide one or other of the above documents, he or she may prove his or her economic and financial capacity by any other document which the contracting authority considers appropriate. In any case, the contracting authority must at least be notified of the exceptional reason and its justification in the tender. The Commission reserves the right to request any other document enabling it to verify the tenderer's economic and financial capacity.
The tenderers will be waived of the obligation to submit the documentary evidence mentioned above if such evidence has already been submitted for the purposes of another procurement procedure launched by Directorate-General for Justice and Consumers, provided that the documents are not more than 1 year old starting from their issuing date and that they are still valid. In such a case, the tenderer shall declare on his honour that the documentary evidence has already been provided in a previous procurement procedure, specifying the reference of the call for tender for which the documents have been provided, and confirm that no changes in his situation have occurred.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The contractor should put in place an appropriate structure in order to fulfil the tasks set out above.
The contractor should design this structure as he/she sees fit. It is up to the bidders to include or not different organisations in a consortium and/or external individual experts (for whom the bidder has to provide the Commission with letters of commitment signed by each when submitting the tender).
The contractor must appoint a main contact point for the Commission who will be responsible for the overall quality control in order to ensure that the Commission is provided with accurate, up-to-date and relevant information of the highest quality.
The contractor will be required to verify the source of any information provided by the team and ensure a thorough quality check of any material provided. In carrying out the contract, the contractor will liaise, as appropriate, with relevant officials from the Commission and stakeholders (public authorities, businesses and employers' associations, NGOs, social partners, diversity charters, equality bodies, relevant networks of experts established by the Commission and European Agencies).
The contractor will carry out its tasks in close collaboration with the Commission services. The contractor shall take due account of the work already carried out by the Commission and information produced by different European networks so as to build upon their expertise and experience and to avoid any possible duplication of work.
English will be the working language and the language in which all the deliverables and reports of this contract will be produced.
a. Criteria relating to tenderers:
The tenderer's professional and technical capacity will be assessed based on an organisational chart explaining the tasks of each individual person proposed by the tenderer. The tenderer must demonstrate that it possesses the necessary competences in the main areas as described below in order to meet the abovementioned objectives.
The team, which should be composed of at least 4 people, shall fulfil the following criteria:
— at least 1 member of the team shall have minimum 5 years' experience on diversity management in companies in more than 1 EU Member State,
— at least 1 member of the team shall have minimum 5 years' experience in working specifically on LGBTI on 1 or more areas relevant for this tender (social inclusion, non-discrimination, LGBTI diversity at the work place),
— at least 1 member of the team shall have minimum 3 years' experience in developing economic and social public policies (or assisting public authorities) at local/regional level in 1 or more areas relevant for this tender (diversity, tourism, equality, social inclusion, urban development),
— at least 1 member of the team shall have minimum 3 years' experience in the field of research in discrimination and social equality, in particular the cost/benefits of social inclusion of vulnerable groups,
— all the experts shall have university education, preferably in the fields of economics, social sciences, business, legal or political studies,
— at least 1 member of the team should have relevant experience in the drafting of reports for a pan-European audience,
— the person identified as coordinator/project director of the contract shall have proven ability to perform the coordination and the administrative tasks involved in organising and managing contracts and projects at European level. S/he should have at least 5 years of experience in project management, including overseeing project delivery, quality control of delivered service, client orientation and conflict resolution experience in a similar project, with experience in management of a team,
— at least 1 member of the team should have native-level language skills in English.
If several service providers/subcontractors are involved in the bid, they must jointly have the professional and technical capacity to perform the tasks assigned to them.
b. Evidence:
The following evidence should be provided to fulfil the above criteria:
1. tenderers should provide with their offer detailed curriculum vitae of each staff member responsible for carrying out the work, including his or her educational background, degrees and diplomas, professional experience, research work, publications and linguistic skills. The CVs shall be presented, preferably, in accordance with the Commission Recommendation on a common European format for curricula vitae, published in OJ L 79 of 22.3.2002, p. 66;
2. a list of the principal services of the same type provided in the past 5 years, with the sums, dates and recipients, whether public or private, of the services provided, together with certificates issued or countersigned by public authorities or by private clients or, failing this, simply declared by the service provider to have been effected;
3. the part of the contract which the service provider intends to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 30.4.2015
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 12.5.2015 - 10:00


rue Montoyer 59, Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 representative of each tenderer may attend the opening of the bids.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
E-procurement — technical specifications on SIMAP.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:

Body responsible for mediation procedures

Official name: Same as above

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: