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Services - 102205-2015

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24/03/2015    S58    Services - Contract notice - Open procedure 

United Kingdom-Dumbarton: Repair and maintenance services of mechanical building installations

2015/S 058-102205

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: West Dunbartonshire Council
Postal address: Garshake Road
Town: Dumbarton
Postal code: G82 3PU
Country: United Kingdom
For the attention of: Head of Legal, Democratic and Regulatory Services
Telephone: +44 1389737000

Internet address(es):

General address of the contracting authority: http://www.west-dunbarton.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00153

Electronic access to information: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Electronic submission of tenders and requests to participate: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Further information can be obtained from:
Official name: West Dunbartonshire Council
Postal address: Garshake Road
Town: Dumbarton
Postal code: G82 3PU
Country: United Kingdom
Contact person: Corporate Procurement
For the attention of: Alex Grace
E-mail: alex.grace@west-dunbarton.gov.uk
Telephone: +44 1389737828
Internet address: http://www.west-dunbarton.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: East Dunbartonshire Council

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
1314-62 Water Quality Management Service (Including Legionella).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Operational, Public and School Buildings in East and West Dunbartonshire.

NUTS code UKM31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
East and West Dunbartonshire Councils require the services of a competent contractor to facilitate water quality management in line with legislative compliance guidance document ACOP L8.
The service provider shall carry out Legionella Risk Assessments and Written Schemes for controlling risk, as per HSE ACOP L8, in conjunction with the BS 8580 (2010) — Risk Assessments for Legionella Control, or any superseding codes of practice.
This will include but is not exhaustive to:
Compliance Checks — Monthly, Six Monthly, and Annual Checks to properties detailed.
Risk Assessments when required.
Reactive treatment when required, which may include issue identification, tank cleaning, chlorination and flushing systems, testing etc.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code project_2832 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
II.1.6)Common procurement vocabulary (CPV)

50712000, 71630000, 71800000, 45332200, 45330000, 90910000, 90921000, 45252126

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
East and West Dunbartonshire Councils require the services of a competent contractor to provide water quality management services including legionella control for all operational, public and school buildings.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment: Unless otherwise stated in the Contract, Payment will be made within 30 days of receipt and agreement of valid invoices, submitted monthly in arrears, for services or works completed to the satisfaction of the Council.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed in the contract documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in the contract documents.
Minimum level(s) of standards possibly required: Two times the estimated annual contract value of 140 000 GBP.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As detailed in the contract documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Commercial. Weighting 60

2. Technical. Weighting 40

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
1314-62
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 11.5.2015
IV.3.4)Time limit for receipt of tenders or requests to participate
12.5.2015 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
until: 10.8.2015
IV.3.8)Conditions for opening of tenders
Date: 12.5.2015 - 14:00

Place:

Council Offices Garshake, Room 16, Ground Floor, Garshake, Dumbarton G82 3LG.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Two representatives of the Head of Legal, Democratic and Regulatory Services.
i.e Two Procurement Officers or other representatives.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
West Dunbartonshire Council is acting as the lead authority for this procurement on behalf of East Dunbartonshire Council (EDC) and West Dunbartonshire Council (WDC). The two Councils require the services of a competent contractor to facilitate water quality management in line with legislative compliance guidance document of Health and Safety Executive (HSE) Approved Code of Practice for the Control of Legionella (ACOP L8).
This tender exercise will identify a preferred single service provider which each Council will enter into separate SBCC Minor Works Building Contract for use in Scotland (Nov 2011).
(SC Ref:329127).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: Procurement Manager
Postal address: West Dunbartonshire Council, Council Offices, Garshake Road
Town: Dumbarton
Postal code: G82 3PU
Country: United Kingdom
E-mail: annabel.travers@west-dunbarton.gov.uk
Telephone: +44 1389737748
Fax: +44 1389737872
Internet address: http://www.west-dunbarton.gov.uk/

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
19.3.2015