Services - 106287-2016

30/03/2016    S62    European Commission - Services - Contract notice - Open procedure 

Luxembourg-Luxembourg: Tools and resources for CEF automated translation — SMART 2015/1091

2016/S 062-106287

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Directorate-General for Communications Networks, Content and Technology, Unit G3: Data Value Chain
Postal address: Office EUFO 01/274
Town: Luxembourg
NUTS code: LU0
Postal code: 2920
Country: Luxembourg
Contact person: Ms Marta Nagy-Rothengass
E-mail: CNECT-R2-EOI@ec.europa.eu

Internet address(es):

Main address: http://ec.europa.eu/dgs/connect/index_en.htm

Address of the buyer profile: https://ec.europa.eu/digital-agenda/en/newsroom/call-for-tenders

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1109
Additional information can be obtained from another address:
Official name: European Commission, Directorate-General for Communications Networks, Content and Technology, Directorate R: Support, Unit R2: Finance
Postal address: BU25, 04/054
Town: Brussels
NUTS code: BE
Postal code: 1049
Country: Belgium
Contact person: Iorbanka Cuiza Perez
E-mail: CNECT-R2-EOI@ec.europa.eu

Internet address(es):

Main address: http://ec.europa.eu/dgs/connect/index_en.htm

Address of the buyer profile: https://ec.europa.eu/digital-agenda/en/newsroom/call-for-tenders

Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Tools and resources for CEF automated translation — SMART 2015/1091.

II.1.2)Main CPV code
72314000
II.1.3)Type of contract
Services
II.1.4)Short description:

This call for tender implements the CEF work programme 2015 as regards the automated translation building block. The call for tender consists of 3 lots with the following objectives:

— acquisition of MT systems and necessary processing modules and related services for CEF automated translation (lot 1),

— deepening and extending the language resource coordination and collection effort, including related legal and technical work (building language resource repository and providing an IPR support and clearance helpdesk) (lot 2), and

— acquisition of additional language resources and related refinement/processing services (lot 3).

II.1.5)Estimated total value
Value excluding VAT: 5 800 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
Maximum number of lots that may be awarded to one tenderer: 3
II.2)Description
II.2.1)Title:

Supporting the acquisition of MT systems and necessary processing modules and related services for CEF automated translation

Lot No: 1
II.2.2)Additional CPV code(s)
79311300
II.2.3)Place of performance
NUTS code: 00
Main site or place of performance:

Contractor's premises.

II.2.4)Description of the procurement:

The short-term objective of actions under this lot is to support the acquisition of MT systems and necessary processing modules and related services for the purpose of building the CEF automated translation platform. The activities performed by the contractor will assist the European Commission (EC) in selecting tools and services which it will purchase for their use in the CEF automated translation building block.

The action requested under this lot is not to purchase (except obtaining licences for evaluation use) the MT systems and processing modules, but to evaluate them in real-world situations and document the result of the evaluation. The systems to be evaluated include tools/services such as MT engines/services for specific language pairs and/or domains, tools/services for data pre-processing (terminology extraction, corpora cleaning, aligning, anonymising language resource datasets, etc.); tools/services for assessing ‘in-domain-ness/in-domain relevance’ of language resources, tools/services for assessing the quality of MT output, for post-processing of the MT output or for choosing the best MT engine for a given translation request, etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 400 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 38
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Commission Implementing Decision of 12.12.2014 establishing the 2015 Work Programme for financial assistance in the field of Connecting Europe Facility (CEF) — Telecommunications sector for the period 2014–2020 (C(2014) 9490 final).
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Deepening and extending the language resource coordination and collection effort, including related legal and technical work

Lot No: 2
II.2.2)Additional CPV code(s)
79951000
II.2.3)Place of performance
NUTS code: 00
Main site or place of performance:

Contractor's premises.

II.2.4)Description of the procurement:

The overall objective of the actions under lot 2 is to manage, maintain and coordinate the relevant language resources in all official languages of the EU and CEF-associated countries, in order to improve the quality, coverage and performance of automated translation systems and solutions in the context of current and future CEF digital services. It will also raise awareness and promote the acquisition and continued identification and collection of language resources.

The specific objectives include:

— setting up and operating a language resource repository to host language resources needed to train, adapt and support the MT systems of CEF automated translation platform,

— setting up and operating an intellectual property rights (IPR) support and clearance helpdesk for language resources, integrated with the language resource repository management,

— complementing and continuing the language resource coordination activities undertaken by European language resource coordination (ELRC) service contract (SMART 2014/1074), running from April 2015 to April 2017. For background information, the tasks of the ELRC service contract are to:

— improve the availability and simplify access to the language resources, especially those held/produced by the public sector at all levels of government (national, regional, local) in the EU Member States and CEF-associated countries,

— act as an observatory for language resources across the EU Member States and CEF-associated countries, identifying, cataloguing and documenting language resources that can be used for automated translation, especially parallel text corpora,

— reach out to and raise awareness among public administrations and other stakeholders (for example, relevant NGOs) about the value of language resources, in particular parallel corpora, and encourage them to make them available and accessible to the CEF automated translation platform,

— clarify legal issues and commercial issues related to language resources (intellectual property situation, privacy classification and conditions of use of the language resources).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 800 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 38
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Commission Implementing Decision of 12.12.2014 establishing the 2015 Work Programme for financial assistance in the field of Connecting Europe Facility (CEF) — Telecommunications sector for the period 2014–2020 (C(2014) 9490 final).
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Acquisition of additional language resources and related refinement/processing services

Lot No: 3
II.2.2)Additional CPV code(s)
72314000
II.2.3)Place of performance
NUTS code: 00
Main site or place of performance:

Contractor's premises.

II.2.4)Description of the procurement:

The overall task of this lot is to implement the acquisition of additional language resources and related refinement/processing services (with e.g. anonymisation) and their provision to the language resource repository of the CEF automated translation platform.

The short-term objective is to acquire high-quality IPR-cleared language resources (parallel corpora) in all CEF languages in topical areas relevant to CEF DSIs.

The long-term objective is to contribute and complement the language resource collection in the Member States (coordinated by lot 2), in view to reach an acceptable level of automated translation quality in key areas of CEF DSIs, where multilingual functionalities are needed.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 600 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 38
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Commission Implementing Decision of 12.12.2014 establishing the 2015 Work Programme for financial assistance in the field of Connecting Europe Facility (CEF) — Telecommunications sector for the period 2014–2020 (C(2014) 9490 final).
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See Internet address provided in Section I.3.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

See Internet address provided in Section I.3.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/05/2016
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 07/06/2016
Local time: 14:00
Place:

Commission building located at 10, rue Robert Stumper, room EUFO 00/178, L-2920 Luxembourg, LUXEMBOURG.

Information about authorised persons and opening procedure:

See Internet address provided in Section I.3.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See Internet address provided in Section I.3.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: European Commission, DG Communications Networks, Content and Technology, Unit R2 — Finance, attention: Marie-Christine Laffineur
Postal address: Office: BU25 04/024
Town: Brussels
Postal code: 1049
Country: Belgium
E-mail: marie-christine.laffineur@ec.europa.eu

Internet address: http://ec.europa.eu/dgs/connect/index_en.htm

VI.5)Date of dispatch of this notice:
18/03/2016