Services - 107707-2020

Submission deadline has been amended by:  149977-2020
05/03/2020    S46

Finland-Helsinki: Framework Contract for the Provision of IT Services in the Field of Enterprise Content Management (ECM) for the European Chemicals Agency in Helsinki (ECHA)

2020/S 046-107707

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Chemicals Agency (ECHA)
Postal address: Telakkakatu 6
Town: Helsinki
NUTS code: FI1B1 Helsinki-Uusimaa
Postal code: 00150
Country: Finland
Contact person: Finance Unit
E-mail: procurement@echa.europa.eu
Telephone: +358 9686180
Internet address(es):
Main address: www.echa.europa.eu
Address of the buyer profile: https://echa.europa.eu/about-us/procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=6113
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=6113
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Contract for the Provision of IT Services in the Field of Enterprise Content Management (ECM) for the European Chemicals Agency in Helsinki (ECHA)

Reference number: ECHA/2019/127
II.1.2)Main CPV code
72000000 IT services: consulting, software development, Internet and support
II.1.3)Type of contract
Services
II.1.4)Short description:

Provision of IT services in the field of enterprise content management (ECM). This includes services related to the following areas:

1) IT software development projects and maintenance,

2) Service desk support (customer facing, as well as back-office),

3) Application management (IT operations),

4) Governance and consultation services,

5) Transformation services.

The services are related to various ECM products (Documentum, Confluence, Liferay) and content management functionalities (such as, but not limited to: case management, knowledge management, records management, content and information input and output management, collaboration).

II.1.5)Estimated total value
Value excluding VAT: 8 900 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
72200000 Software programming and consultancy services
II.2.3)Place of performance
NUTS code: FI1B1 Helsinki-Uusimaa
Main site or place of performance:

The contractor's premises and ECHA's premises.

II.2.4)Description of the procurement:

The procurement procedure is an open call for tenders that aims at the establishment of a framework service contract with a single service provider.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 8 900 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The initial duration of the framework contracts shall be 2 years. The framework contracts may be renewed two times for a period of 1 year each time.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

By virtue of point 11.1(e) and point 11.4 of the common provision in Annex I to the Financial Regulation ECHA reserves the option to launch a negotiated procedure with the contractor chosen as a result of the present call for tenders for new services consisting in the repetition of similar services, during the 3 years following the signature of the original contract.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 194-470407
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 24/04/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 27/04/2020
Local time: 09:00
Place:

Tenders will be opened in public at the ECHA's premises, Telakkaranta, Telakkakatu 6, 00150 Helsinki.

Information about authorised persons and opening procedure:

A maximum of 2 representatives per tender may attend the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Tenderers and participants in this procurement procedure are informed that for the purposes of safeguarding the financial interests of the Union, their personal data may be transferred to internal audit services, to the European Court of Auditors, to the financial irregularities panel or to the European Anti-Fraud Office (OLAF) and between authorising officers of the Union bodies, the Commission and the executive agencies. The contracting authority and OLAF may also check or require an audit on the implementation of the contract resulting from this procurement procedure.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L -2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +358 4303-1
Fax: +358 4303-2100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1). If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal. Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1).

VI.4.4)Service from which information about the review procedure may be obtained
Official name: European Chemicals Agency (ECHA)
Postal address: Telakkakatu 6
Town: Helsinki
Postal code: 00150
Country: Finland
E-mail: procurement@echa.europa.eu
Telephone: +358 9686180
Internet address: https://echa.europa.eu/about-us/procurement
VI.5)Date of dispatch of this notice:
28/02/2020