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Services - 109668-2020

05/03/2020    S46

United Kingdom-Sheffield: Health and social work services

2020/S 046-109668

Prior information notice

This notice is for prior information only


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Department for Work and Pensions
Postal address: 1 Hartshead Square
Town: Sheffield
Postal code: S1 2FD
Country: United Kingdom
E-mail: valda.fenton-coopland@dwp.gov.uk
Telephone: +44 12345678910
Internet address(es):
Main address: https://www.gov.uk/government/organisations/department-for-work-pensions
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

PIP 2021

II.1.2)Main CPV code
85000000 Health and social work services
II.1.3)Type of contract
II.1.4)Short description:

DWP requires a range of health and disability assessments. health assessments help by providing advice to DWP decision makers to determine eligibility for benefits paid to claimants across a range of benefits including Personal Independent Payments (PIP), Employment Support Allowance (ESA), Universal Credit (UC).

In March 2019, the Department published a PIN advising the market of our intention to deliver PIP and work capability assessments via a single organisation using a single digital platform developed by DWP. DWP is committed to delivering this complex and important transformation safely and carefully.

DWP will initially develop the new service on a small scale via a transformation area in a defined part of the country from Autumn 2021; providing flexibility to test and develop new ideas.

II.1.5)Estimated total value
Value excluding VAT: 1 060 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

To be confirmed at contract notice.


PIP 2021

Lot No: To be confirmed in the Contract Notice
II.2.2)Additional CPV code(s)
85000000 Health and social work services
II.2.3)Place of performance
Main site or place of performance:

England, Wales.

II.2.4)Description of the procurement:

The current PIP contracts expire on 31 July 2021. The Department is seeking to procure the current PIP service for a 3-year period; ensuring continuity of service for claimants from 1 August 2021, while the requirements for the next generation of contracts are confirmed and supporting IT systems are developed.

Currently these assessments are delivered through four contracts across the United Kingdom. Information about the caseload and current volumes in the service can be found at: https://www.gov.uk/government/collections/personal-independence-payment-statistics#pip-quarterly-experimental-official-statistics and Northern Ireland statistic available via https://www.communities-ni.gov.uk/articles/personal-independence-payment-statistics

PIP is a DWP benefit which is intended to compensate for the extra costs of being disabled and support people to live independently. It is available to those in and out of work and is not means tested. PIP also functions as a gateway to other benefits and support in both DWP administered benefits, most notably additional premia in ESA, Carer’s Allowance and also wider services, including the Motability scheme and local authority services.

To support the determination of someone’s entitlement to benefit, DWP requires the delivery of PIP Disability Assessments. Through objective and independent assessment, DWP can ensure that support is targeted at those who need it most and that the levels and type of support provided to individuals reflects their circumstances. These assessments are then passed to a DWP Case Manager who will make the decision on entitlement on behalf of the Secretary of State.

We are investigating the geographical Lotting options, but we anticipate the Lot structure to consist of 3 lots covering England and Wales. Contract duration is 3 years, with an estimated combined contract value across all three lots of around GBP 1 060 million.

For the duration of these contracts, we anticipate suppliers will have to provide their own IT to support the delivery of the services along with the appropriate Estate from which to provide them.

Supplier event details:

We intend to hold a supplier event, likely to be a Webinar on Wednesday 25 March 2020 – 10.30 a.m. – 12.00 noon. (Further details will be provided nearer the time). It will provide those who may be interested in delivering PIP assessments with details of outline business case, proposed procurement approach.

We would request that organisations determine who would be best placed to attend.

Please register with your interest by via our Jaggaer (Bravo) e-Procurement System where further details of the event will become available.

If you are not currently registered on Jaggaer, please register via the link and attached details below.

Jaggaer Registration

To register, use the link below with supporting instructions (Attached Word document). If you experience difficulties registering, please contact the Jaggaer helpline number on Phone 0800 069 8630 or e-mail help@bravosolution.co.uk for assistance.

Jaggaer registration instructions


Register for event

Log in and search for Project number – 22809


Please note that all future correspondence for the event will be via Jaggaer

II.2.14)Additional information
II.3)Estimated date of publication of contract notice:

Section IV: Procedure

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no

Section VI: Complementary information

VI.3)Additional information:

This service relates to ‘social and other specific services’ listed in Schedule 3 to the Public Contracts Regulations 2015 (as amended) (PCR) and is therefore subject to the ‘light touch regime’ in accordance with Chapter 3, Section 7 of the PCR (Regulations 74 to 77).

This PIN is being published for information purposes only (under Regulation 48) in order to notify potential bidders of the supplier event detailed below and proposed procurement opportunity that will be set out in the Contract Notice, anticipated to be issued in April 2020. DWP is still in the planning phases of this proposed procurement. All information set out in this PIN, including the nature and extent of the services, as well as the timing and nature of the proposed procurement, could be subject to change.

DWP is not liable for any costs incurred by potential bidders in expressing an interest or in participating in the supplier event. DWP reserves the right to cancel or change the market engagement event and/or the proposed procurement (or any part of it) at its discretion.

DWP is working closely with the Department for Communities in Northern Ireland to understand requirements for the future provision of health assessments in Northern Ireland.

Suppliers instructions:

How to express Interest in this tender:

1) Register on the eSourcing portal (this is only required once):

https://dwp.bravosolution.co.uk and click the link to register

— accept the terms and conditions and click 'continue';

— enter your correct business and user details;

— note your chosen username and click 'Save'. You will receive an email with your password (keep this secure).

2) Express an interest in the tender

— login to the portal with the username/password;

— click the 'PQQs/ ITTs Open To All Suppliers' link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier);

— click on the relevant exercise to access the content;

— click the 'Express Interest' button at the top of the page;

— this will move the PQQ/ITT into your 'My PQQs/My ITTs' page. (A secure area reserved for your projects only);

— you can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box.

3) Responding to the tender

— click 'My Response' under 'PQQ/ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining);

— you can now use the 'Messages' function to communicate with the buyer and seek any clarification;

— note the deadline for completion. Follow the onscreen instructions to complete the PQQ/ITT;

— there may be a mixture of online and offline actions to complete (detailed online help available). To submit your reply use the 'Submit Response' button (top of the page).

For further assistance please consult the online help, or the eTendering help desk.

DWP expressly reserves the rights

(i) to use a reverse auction;

(ii) to cancel this procurement at any stage;

(iii) to not award any contract as a result of the procurement process commenced by publication of this notice;

(iv) and in no circumstances will DWP be liable for any costs incurred by potential suppliers.

VI.5)Date of dispatch of this notice: