Services - 109760-2020

Submission deadline has been amended by:  134683-2020
06/03/2020    S47    Agencies - Services - Contract notice - Restricted procedure 

Poland-Warsaw: Maritime Analysis Tools

2020/S 047-109760

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Border and Coast Guard Agency — Frontex
Postal address: Plac Europejski 6
Town: Warsaw
NUTS code: PL911 Miasto Warszawa
Postal code: 00-844
Country: Poland
Contact person: Frontex Procurement Team
E-mail: procurement@frontex.europa.eu
Telephone: +48 222059500
Fax: +48 222059501

Internet address(es):

Main address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5928

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5928
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Maritime Analysis Tools

Reference number: Frontex/RP/1181/2019/AH
II.1.2)Main CPV code
72316000 Data analysis services
II.1.3)Type of contract
Services
II.1.4)Short description:

By this procurement Frontex aims to acquire multiple access (minimum 4) to already existing maritime analysis tools for a period of 1 year. The contract shall be renewable, maximum 3 times, each time for another year and by the decision of Frontex. The overarching objective is to put in place a dedicated analytical capability to research systematically the maritime risk environment and deliver a set of products that identify high-risk threats, assess maritime risks and inform the key stakeholders: policy-makers and law enforcement in this important area of work. Thus, the deployment of maritime analysis tools is intended to enhance Frontex operational support to EU border/coast guard and law enforcement authorities in suppressing and preventing, among others, illegal migration and cross-border crime in the maritime domain.

II.1.5)Estimated total value
Value excluding VAT: 2 600 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: PL911 Miasto Warszawa
Main site or place of performance:

Frontex premises, Warsaw, POLAND.

II.2.4)Description of the procurement:

For the purpose of this contract, maritime analysis tools is defined as a system that works with maritime ‘big data’ (e.g. maritime reporting systems data, information on ship ownership/management, historical movements of vessels and relevant open source information). The system must be capable of producing information of interest for border/coast guard and law enforcement authorities by performing the following functions:

(a) capturing, collecting, storing, searching, querying, visualization and updating maritime ‘big data’;

(b) analysing, identifying/categorising high-risk threats, assessing maritime risks and informing policy and practice in this work area of the maritime domain;

(c) performing analytical capabilities to research systematically the maritime risk environment and deliver a set of products, such as risk alerts/profiles, periodical strategic overviews, maritime area analyses and EU/regional risk maps.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 600 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract shall be concluded for an initial period of 1 year with 3 possible renewals, each for 12 months.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Frontex may decide to purchase additional licences during the contract duration.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

A tenderer is asked to prove that they are authorised to perform the contract under the national law as evidenced by inclusion in a trade or professional register or a sworn declaration or certificate, membership of a specific organisation, express authorisation or entry in the VAT register.

Evidence required:

The tenderer shall provide a duly filled in and signed legal entity form (see the link below) accompanied by the documents requested therein.

http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal-entities_en.cfm

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Candidates must demonstrate that they have sufficient economic and financial resources to be able to carry out the tasks specified in this contract notice.

Minimum requirements:

— average annual turnover must be equal to or greater than 2 000 000 EUR for the last 3 financial years for which the accounts have been closed.

This evaluation shall be based on the following:

(a) a statement as to overall annual turnover during the past 3 financial years signed by the duly authorized legal representative of the company.

Minimum level(s) of standards possibly required:

As above.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The candidates shall provide information and formalities necessary for evaluating if the requirements are met:

(a) proof that candidates are authorized to perform the contract under national law, as evidenced by inclusion in a trade or professional register or a sworn declaration or certificate, membership of a specific organization, express authorization or entry in the VAT register;

(b) a list of similar projects/contracts implemented in the past 3 years with a brief description, showing experience in the subject of this call for tender; the minimum required number is 3;

(c) characteristics/functionalities of the tool which they can provide:

Bidders are required to fill in relevant table inventorying the required capacity and capability to deliver the service required. Only tenderers capable of providing a tool with all mandatory and at least one of the optional features shall be invited to tender.

1) Mandatory: your tool can capture, store and manage global positional data from ship reporting systems for at least the last 5 years (e.g. comprehensive historical data on voyages, previous/next ports of call);

2) Mandatory: your tool allows the user to establish search rules and queries based on specific ship behaviour;

3) Mandatory: your tool delivers advanced analytical capabilities supported by artificial intelligence/machine learning algorithms (e.g. assessment of vessel risk-level);

4) Optional: your tool includes the fusion of historical, static and dynamic vessel data (e.g. vessel particulars, shipping company information and economic performance);

5) Optional: your tool has analytical capabilities to assess the risk level of vessel and fleet ownership/management.

Minimum level(s) of standards possibly required:

As above.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/03/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 26/04/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://www.curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
25/02/2020