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Works - 109862-2016

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01/04/2016    S64

United Kingdom-London: Repair and maintenance services of building installations

2016/S 064-109862

Contract award notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Southern Housing Group
Postal address: Fleet House, 59-61 Clerkenwell Road
Town: London
Postal code: EC1M 5LA
Country: United Kingdom
Contact person: TBA
Telephone: +44 3003031772

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: All current and future subsidiaries of Southern Housing Group Ltd, which will include but not be limited to South Housing Group Ltd, Southern Development Services Ltd, Southern Housing Home Ownership, Southern Space and Southern Maintenance Services

Section II: Object of the contract

II.1.1)Title attributed to the contract
Responsive Repairs, Void Property Works, Cyclical Decorations and General Maintenance Work.
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: The Isle of Wight.

NUTS code UKJ34 Isle of Wight

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
Southern Housing Group is a group of registered providers and provides over 27 000 homes across approximately 70 Local Authorities located in London and Southern England. Southern Housing Group operates 5 separate management regions, with just over 3 500 of the homes, provided, being located on the Isle of Wight region. It should however be noted that Southern Housing Group are currently in the process of re-structuring so the current structure is likely to be subject to change.
This Contract Notice relates to the procurement of works to the Isle of Wight region only.
The properties owned and managed by Southern Housing Group, on the Isle of Wight, include general needs housing, housing for the elderly and supported housing.
Southern Housing Group, whose subsidiaries consist of South Housing Group Ltd, Southern Development Services Ltd, Southern Housing Home Ownership, Southern Space and Southern Maintenance Services (The Contracting Authorities) seek expressions of interest from suitably qualified and experienced contractors in order to be able to select a contractor to enter into a Traditional Partnering Contract with the Contracting Authority.
It is intended that present and future members of the Southern Housing Group may utilise the Contract.
As well as delivering responsive maintenance and void works, the successful contractor will also deliver the Contracting Authorities Cyclical Decorations work on the Island. Gas Servicing, breakdowns and installs maybe included in the Contract from the start of year 4 (four).
Furthermore, The Contracting Authorities reserve the right to include Planned Refurbishment Works and Cleaning / Grounds Maintenance services from year 3 of the Contract, once the Contract is stable and operating.
The Contracting Authorities may also elect to include the testing of Fire Alarm Systems and Emergency Lighting in the Contract. The earliest date for such inclusion would be from the start of year 2 (two) of the Contract.
The Tender documentation is available from Faithorn Farrell Timms via MyTenders. All as set out in this Contract Notice. All expressions of interest / tender returns must be communicated as per the details in the tender documents. Any expressions of interest / tender documents that are not communicated / provided as per the tender document may not be received and may therefore be disregarded.
The Contract is not being divided into Lots as the Contracting Authorities believe that the Contract will be best delivered and managed by 1 single Economic Operator. The introduction of Lots would introduce the need for higher internal resource. They also believe that they will achieve better Value for Money by appointing a single Economic Operator. This is largely due to the geographical location of this procurement which is solely restricted to the Isle of Wight.
II.1.5)Common procurement vocabulary (CPV)

50700000 Repair and maintenance services of building installations, 71540000 Construction management services, 44110000 Construction materials, 50710000 Repair and maintenance services of electrical and mechanical building installations, 50531100 Repair and maintenance services of boilers, 45451000 Decoration work, 45453000 Overhaul and refurbishment work, 45453100 Refurbishment work, 77314000 Grounds maintenance services, 90911200 Building-cleaning services

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 26 000 000 GBP
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Technical. Weighting 60
2. Price. Weighting 40
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2015/S 193-349106 of 6.10.2015

Section V: Award of contract

Lot title: Responsive Repairs, Void Refurbishment Works and Cyclical Redecorations
V.1)Date of contract award decision:
V.2)Information about offers
Number of offers received: 7
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Dw Contractors Ltd
Postal address: Unit 5, Ashville Way
Town: Oxford
Postal code: OX4 6TU
Country: United Kingdom
Telephone: +44 1865749977
Internet address:

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 26 000 000 GBP
Excluding VAT
Total final value of the contract:
Value: 26 000 000 GBP
Excluding VAT
If annual or monthly value:
Number of years: 10
V.5)Information about subcontracting

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
Total quantity or scope:
The total programme is likely to comprise:
1. The carrying out of responsive repairs, void refurbishment works, cyclical decorations and any other associated building maintenance works at the properties owned and managed by the Contracting Authorities. The estimated value of the works is 2 600 000 GBP per year. The overall Contract value will therefore be dependant on whether the Contract duration is extended from 5 years to 10 years.
2. The Contract will run for an initial period of five (5) years with an option to extend the Contract (at the Contracting Authorities discretion) for a further period of five (5) years. The initial term contract will contain break clauses for the Contracting Authority and Service Provider.
(MT Ref:173353).
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

Official name: The Royal Courts of Justice
Postal address: The Strand
Town: London
Postal code: WC2 2LL
Country: United Kingdom
Telephone: +44 207-947600

VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: ‘The Contracting Authority shall comply with the requirements of the Public Contracts Regulations 2015 (which incorporates Directive 2014/24/EU of the European Parliament and of the Council into English Law) when notifying economic operators of the outcome of this procurement.’
VI.3.3)Service from which information about the lodging of appeals may be obtained

Official name: Cabinet Office
Postal address: 70 Whitehall
Town: London
Postal code: SW1A 2AS
Country: United Kingdom
Telephone: +44 2072763000

VI.4)Date of dispatch of this notice: