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Services - 112767-2015

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01/04/2015    S64

United Kingdom-London: Translation services

2015/S 064-112767

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Ministry of Justice (MoJ) Commercial and Contract Management Directorate
Postal address: 102 Petty France
Town: London
Postal code: SW1H 9AJ
Country: United Kingdom
Contact person: Language services
For the attention of: Language services re-tender team
Telephone: +44 2033340850

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Ministry of Justice, its Executive Agencies and Arms Lengths Bodies and other parts of the Criminal Justice System & potentially other Authorities
Postal address: 102 Petty France
Town: London
Postal code: SW1H 9AJ
Country: United Kingdom

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Supply of Language Services.
II.2)Type of contract and place of delivery or of performance
Service category No 27: Other services
Locations based across the UK.


II.3)Information on framework agreement
The notice involves the establishment of a framework agreement: yes
II.4)Short description of nature and quantity or value of supplies or services:
It is the intention of the Ministry of Justice (MoJ) as the Contracting Authority to put in place a second generation contract for the provision of language services. The services required will include but may not be limited to the provision of:
— Face to face interpretation;
— Telephone interpretation;
— Written translation;
— Translation for the deaf, blind and deaf/blind.
Due to its diversity and range of stakeholders the MoJ currently has a range of language service requirements. The MoJ would like to explore potential contracting options further with market providers and key stakeholders within the industry.
As part of establishing second generation contracts, consideration will be given to:
— Contract construct (contract or framework agreement);
— How services could be procured;
— Type and numbers of contracting authorities able to draw off the potential contract(s);
— Division of services into lots*;
— Contract duration.
The MoJ anticipates that its spend under any resulting contract is likely to be 80 000 000 GBP - 160 000 000 GBP, however these figures will vary depending on the number of contracting authorities who may be purchasing and the contract term.
* The MoJ is committed to supporting the government's drive to open up competition and increase opportunities for Small and Medium Enterprises (SME) suppliers and to give language service providers access to SMEs' creativity and innovation. The MoJ would encourage all SMEs who are interested in participating in this procurement to register their interest.
** Potential providers should be aware that a number of services required will involve dealing with highly sensitive information. Security vetting and provision of information assurance will be of paramount importance in any resulting contracts awarded.
Potential providers should also be aware that some of the services required will need to be available 365 days a year, 24 hours a day.
Estimated cost excluding VAT:
Range: between 80 000 000 and 160 000 000 GBP


This contract is divided into lots: no
II.5)Common procurement vocabulary (CPV)

79530000 Translation services, 79540000 Interpretation services, 75230000 Justice services, 79821100 Proofreading services, 32353000 Sound recordings

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:
The purpose of this Prior Information Notice (PIN) is to:
(i) Inform the market of a prospective contract opportunity in connection with the procurement for the supply of language services to the criminal justice system; and
(ii) request information that may be relevant to the procurement strategy that may be adopted by the MoJ.
The next stage of the process is to seek further input from potential providers through a 'language services supplier day' to be held on the 1.5.2015.
In the first instance suppliers should respond to this PIN to register their interest in attending the supplier day. The form of response should be limited to the provision of a single point of contact (company name, contact name, job title, e-mail address and telephone number).
Once the MoJ have gauged market interest, we will issue an invite to all interested parties, confirming the date, timings and location of the event.

In order to express your interest in attending the supplier event, please address an e-mail to the language services re-tender team at

The subject of your e-mail should be: Language services EOI and supplier day.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
The scope and structure of this procurement will be further developed following market and stakeholder engagement and may change as a result of this ongoing activity. The MoJ will host a supplier/industry day in order to encourage supplier awareness, engagement and opinion on the proposed procedure. It is intended that this will be held on 1.5.2015.
As set out above, this notice is intended only to inform the market of a prospective contract opportunity and to request information which may be relevant to the development of any eventual procurement strategy/tender.
Potential providers will not be prejudiced by any response to this PIN, or failure to respond. All information made available to those attending this event will be made available to bidders who express an interest in any resulting procurement. This PIN does not formally signify the beginning of a procurement and does not constitute a commitment by the MoJ to undertake any procurement exercise. In the event that the MoJ decide to formally commence the procurement for the supply of language services a separate contract notice will be issued in the OJEU.
In the event that the MoJ decide to formally commence the procurement it is anticipated that a contract notice would be submitted via the OJEU in Summer 2015.

Suppliers who wish to ask questions in relation to the PIN can send them to the e-mail address

Any resulting procurement will be managed electronically via the MoJ e-sourcing suite. Details on how to register on the portal will be provided in due course.
VI.3)Information on general regulatory framework
Relevant governmental Internet sites where information can be obtained

Tax legislation

Environmental protection legislation

Employment protection and working conditions

VI.4)Date of dispatch of this notice: