Services - 113073-2018

14/03/2018    S51    - - Services - Contract notice - Restricted procedure 

United Kingdom-Feltham: School cleaning services

2018/S 051-113073

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Aspirations Academies Trust
Rivers Academy, Tachbrook Road
Feltham
TW14 9PE
United Kingdom
Contact person: Nathan Whittaker
Telephone: +44 1256467107
E-mail: nathan@minervapcs.com
NUTS code: UKI75

Internet address(es):

Main address: http://www.aspirationsacademies.org/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/minervapcs/aspx/Tenders/Current
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/minervapcs/aspx/Tenders/Current
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Other type: Education Institute
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

School Cleaning and Caretaking Services

II.1.2)Main CPV code
90919300
II.1.3)Type of contract
Services
II.1.4)Short description:

This contract is for the provision of a full daily cleaning and caretaking service Monday to Friday for four schools in Oxfordshire within the Aspirations Academies Trust MAT. The contract is being offered for a 3 year period and the proposed commencement date is 1.9.2018. The contract is for a daily cleaning and caretaking service during term time and also outside of term time. Caretaking services is for two of the schools only: Harriers Banbury Academy and Dashwood Banbury Academy.

TUPE is expected to apply details of which can be found within the tender documentation.

The appointment of successful tenderer will be made to ensure a new contract is in place for September 2018.

The contract is being offered for an initial period of 3 years with 2 possible extensions of 12 months each.

The caretaking portion of the contract is to be priced for seperately from the cleaning service as the schools may decide to only award a contract for cleaning services.

II.1.5)Estimated total value
Value excluding VAT: 1 425 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Banbury Academy Cleaning Services

Lot No: 1
II.2.2)Additional CPV code(s)
90919000
90911200
90910000
90900000
II.2.3)Place of performance
NUTS code: UKI75
Main site or place of performance:

Banbury Academy, Oxfordshire.

II.2.4)Description of the procurement:

This contract is for the provision of a full daily cleaning service Monday to Friday for Banbury Academy Secondary School and 6th Form. The contract is being offered for a 3 year period and the proposed commencement date is 1.9.2018. The contract is for a daily cleaning service during term time and also outside of term time.

TUPE is expected to apply details of which can be found within the tender documentation.

The appointment of successful tenderer will be made to ensure a new contract is in place for September 2018.

The contract is being offered for an initial period of 3 years with 2 possible extensions of 12 months each.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 825 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months each meaning a maximum contract length of 5 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Space Studio Banbury Cleaning Services

Lot No: 2
II.2.2)Additional CPV code(s)
90919000
90911200
90910000
90900000
II.2.3)Place of performance
NUTS code: UKI75
Main site or place of performance:

Space Studio Banbury, Oxfordshire.

II.2.4)Description of the procurement:

This contract is for the provision of a full daily cleaning and Monday to Friday for Space Sutdio Banbury Academy (within the grounds of Banbury Academy Secondary School). The contract is being offered for a 3 year period and the proposed commencement date is 1.9.2018. The contract is for a daily cleaning service during term time and also outside of term time.

TUPE is expected to apply details of which can be found within the tender documentation.

The appointment of successful tenderer will be made to ensure a new contract is in place for September 2018.

The contract is being offered for an initial period of 3 years with 2 possible extensions of 12 months each.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 90 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months each meaning a maximum contract length of 5 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Harriers Banbury Academy Cleaning and Caretaking Serivces

Lot No: 3
II.2.2)Additional CPV code(s)
90919000
90911200
90910000
90900000
98341140
II.2.3)Place of performance
NUTS code: UKI75
Main site or place of performance:

Harriers Banbury Academy Primary School, Oxfordshire.

II.2.4)Description of the procurement:

This contract is for the provision of a full daily cleaning and caretaking service Monday to Friday for Harriers Banbury Academy Primary School. The contract is being offered for a three year period and the proposed commencement date is 1.9.2018. The contract is for a daily cleaning and caretaking service during term time and also outside of term time.

TUPE is expected to apply details of which can be found within the tender documentation.

The appointment of successful tenderer will be made to ensure a new contract is in place for September 2018.

The contract is being offered for an initial period of 3 years with 2 possible extensions of 12 months each.

The caretaking portion of the contract is to be priced for seperately from the cleaning service as the schools may decide to only award a contract for cleaning services.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 235 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months each meaning a maximum contract length of 5 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Dashwood Banbury Academy Cleaning and Caretaking Services

Lot No: 4
II.2.2)Additional CPV code(s)
90919000
90911200
90910000
90900000
98341140
II.2.3)Place of performance
NUTS code: UKI75
Main site or place of performance:

Dashwood Banbury Academy Primary School, Oxfordshire.

II.2.4)Description of the procurement:

This contract is for the provision of a full daily cleaning and caretaking service Monday to Friday for Dashwood Banbury Academy Primary School. The contract is being offered for a 3 year period and the proposed commencement date is 1.9.2018. The contract is for a daily cleaning and caretaking service during term time and also outside of term time.

TUPE is expected to apply details of which can be found within the tender documentation.

The appointment of successful tenderer will be made to ensure a new contract is in place for September 2018.

The contract is being offered for an initial period of 3 years with 2 possible extensions of 12 months each.

The caretaking portion of the contract is to be priced for seperately from the cleaning service as the schools may decide to only award a contract for cleaning services.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 125 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months each meaning a maximum contract length of 5 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
List and brief description of selection criteria:

References will be collected and will form part of the scoring and evaluation shortlisting stage.

Additional selection criteria is listed in the procurement docuemtns.

Minimum level(s) of standards possibly required:

3 references will be requested and scoring according to the criteria detailed within the procurement documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/04/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 04/05/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2022.

VI.2)Information about electronic workflows
VI.3)Additional information:

This is a best estimate of the date, time and location based on what is known at the time of dispatch of this notice.

VI.4)Procedures for review
VI.4.1)Review body
Aspirations Academies Trust
Feltham
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Aspirations Academies Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award.

Decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
12/03/2018