Services - 113269-2017

28/03/2017    S61    Agencies - Services - Contract notice - Restricted procedure 

Poland-Warsaw: Single framework contract for the provision of ICT products and services for Eurosur

2017/S 061-113269

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Border and Coast Guard Agency (Frontex)
Postal address: Plac Europejski 6
Town: Warsaw
NUTS code: PL127 Miasto Warszawa
Postal code: 00-844
Country: Poland
Contact person: Frontex Procurement Team
E-mail: procurement@frontex.europa.eu
Telephone: +48 222059500
Fax: +48 222059501

Internet address(es):

Main address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2323

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2323
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Single framework contract for the provision of ICT products and services for Eurosur.

Reference number: Frontex/RP/159/2017/AH.
II.1.2)Main CPV code
48000000 Software package and information systems
II.1.3)Type of contract
Services
II.1.4)Short description:

The subject of this tender is a framework contract for ICT products and services for Eurosur.

The framework contract resulting from this tender procedure is to provide products and services to support and maintain the Eurosur network and to provide changes to its functionalities and to the underlying technical infrastructure in response to changing legal, political, organisational or technical environments.

More specifically, the framework contract shall cover the following main areas:

a. Eurosur evolution;

b. Eurosur support and maintenance.

II.1.5)Estimated total value
Value excluding VAT: 12 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
72000000 IT services: consulting, software development, Internet and support
II.2.3)Place of performance
NUTS code: PL127 Miasto Warszawa
Main site or place of performance:

Frontex premises, Warsaw, Poland.

II.2.4)Description of the procurement:

The subject of this tender is a framework contract for ICT products and services for Eurosur.

The framework contract resulting from this tender procedure is to provide products and services to support and maintain the Eurosur network and to provide changes to its functionalities and to the underlying technical infrastructure in response to changing legal, political, organisational or technical environments.

The European border surveillance system (Eurosur) was established by the Regulation (EU) No 1052/2013 of the European Parliament and of the Council of 22.10.2013 establishing the European Border Surveillance System (Eurosur) to support secure exchange of border-related information including irregular migration and cross-border crime among the corresponding national coordination centres of participating Member States and between the national coordination centres and Frontex.

Eurosur communication network (ECN) enables secure exchange of Eurosur information. It is implemented as a Web-based, GIS-intensive, distributed, extensible information exchange system based on Java and OSS technologies and using a set of secure peer-to-peer Internet connections for data exchange.

Eurosur communication network is currently composed of 31 nodes, each with their corresponding hardware and software, including a local copy of the information database. Additional nodes are deployed for staging and disaster recovery purposes in Frontex headquarters and in the backup data centre.

The Eurosur technical management system, providing master services, distribution of centrally served map services and support to the Eurosur communication network and its nodes, is an integral part of the ECN.

The maintenance and support of ECN as well as its evolution are objectives of this framework. Evolution of the network should be understood as the activities including, but not limited to, design, development, implementation and deployment of the new functionalities and the underlying infrastructure.

Additionally Frontex might request services needed to extend the ECN ecosystem by developing new categories of information sources, developing or extending applications and solutions that provide or consume Eurosur information or to introduce any kind of integration with external systems and applications.

More specifically, the framework contract shall cover the following main areas:

a. Eurosur evolution:

— extension of the Eurosur communication network to new nodes to encompass additional current and future Member States, Schengen associated countries and selected EU agencies,

— improving system stability and reliability of Eurosur nodes and applications suite,

— extending Eurosur nodes accessibility by local users and systems,

— development of Eurosur training environments,

— enhancement of the Eurosur application,

— enhancement and rationalisation of Eurosur infrastructure;

b. Eurosur support and maintenance:

— daily operation of Eurosur network,

— maintenance and support of the Eurosur network including hardware maintenance,

— maintenance and support of the application suite.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 12 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The framework contract shall be concluded for an initial period of 1 year with a possibility of maximum 3 renewals for 12-month periods. The maximum duration of the framework contract shall not exceed 48 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

A tenderer is asked to prove that they are authorised to perform the contract under the national law as evidenced by inclusion in a trade or professional register, or a sworn declaration or certificate, membership of a specific organisation, express authorisation or entry in the VAT register.

Evidence required:

the tenderer shall provide a duly filled in and signed legal entity form (see the link below) accompanied by the documents requested therein.

http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal-entities_en.cfm

III.1.2)Economic and financial standing
List and brief description of selection criteria:

The tenderer shall provide evidence of its economic and financial capacity to perform the contract as follows:

— annual turnover for the last 3 financial years must be equal to or greater than 4 000 000 EUR separately for each year,

— the average annual pre-tax profit of the past 3 financial years for which the accounts have been formally closed must be positive. This requirement must be fulfilled for each member of the consortium, if applicable.

Minimum level(s) of standards possibly required:

As above.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The tenderer shall prove its technical and professional capacity to perform the contract. This capacity will be evaluated using the following criteria:

(a) a list of the projects delivered in the past 3 years, where each of the projects must meet jointly all the following criteria:

— delivers information exchange capabilities,

— is Web based,

— is largely developed in Java and open source software technologies,

— is GIS intensive,

— its price is equal to or higher than 500 000 EUR

with a brief description, sums, dates and recipients, public or private, showing hands-on experience in the subject of this call for tender;

(b) a list of available candidate's human resources, as defined in Annex V personnel requirements.

List based on the ‘list of available personnel template’ accompanied by the required information and documentation submitted, wherever possible, by means of templates provided by Frontex.

Minimum level(s) of standards possibly required:

Successful completion of at least 3 projects fulfilling all the characteristics listed in point (b) above delivered to clients over the last 3 years must be evidenced.

The available candidate's human resources must meet the profile requirements and their minimum number must correspond to the definition of the core team.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 28/04/2017
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://www.curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/03/2017