Services - 113797-2019

12/03/2019    S50

Belgium-Brussels: Concessions for sustainable catering services in the European Parliament buildings in Brussels

2019/S 050-113797

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament
Town: Bruxelles
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Country: Belgium
Contact person: Direction de la logistique — service de passation de marchés publics/bureau KAD 03G025, Plateau de Kirchberg, L-2929 Luxembourg, LUXEMBOURG
E-mail: INLO.CFT@ep.europa.eu
Internet address(es):
Main address: http://www.europarl.europa.eu
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4484
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Concessions for sustainable catering services in the European Parliament buildings in Brussels

Reference number: 06B40/2018/M060
II.1.2)Main CPV code
55511000 Canteen and other restricted-clientele cafeteria services
II.1.3)Type of contract
Services
II.1.4)Short description:

The European Parliament is looking for concessionaires (legal basis: Regulation 2018/1046) to operate catering services in its buildings in Brussels, for the account and at the commercial risk of the concessionaire.

Concessionaires will not pay a fee.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Catering for visitors (visitors' restaurant, Parlamentarium interactive museum cafeteria) and Hemicycle bar

Lot No: 1
II.2.2)Additional CPV code(s)
55330000 Cafeteria services
55410000 Bar management services
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Main site or place of performance:

Brussels.

II.2.4)Description of the procurement:

Operation of the points of sale:

— visitor's restaurant (220 seats),

— Parlamentarium café (96 seats),

— Hemicycle bar (260 seats),

— event activity.

The turnover of this lot is currently estimated at 1 500 000 EUR per year. This is an average of the recent revenue extrapolated over the total 7 year period, without guarantee and provided as an indication to estimate the size of the concession contract, and will significantly depend on the commercial choices of the future concessionaire.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality of service, meals and drinks / Weighting: 25
Quality criterion - Name: Sustainable, social and ethical / Weighting: 25
Quality criterion - Name: Adequacy of the offer to the needs of the European Parliament / Weighting: 15
Price - Weighting: 35
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in days: 84
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Catering for members and staff in central buildings, including the protocol service

Lot No: 2
II.2.2)Additional CPV code(s)
55330000 Cafeteria services
55410000 Bar management services
55311000 Restricted-clientele restaurant waiter services
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Main site or place of performance:

Brussels.

II.2.4)Description of the procurement:

Operation of the points of sale:

— Spinelli self-service (808 seats),

— Spaak self-service (103 seats),

— members’ restaurant and lounges (à la carte, up to 500 seats),

— Astrid Lulling lounge (90 seats),

— protocol activity,

— Antall restaurant (196 seats),

— Antall brasserie (180 seats),

— members’ bar (170 seats),

— forum bar (75 seats),

— sandwich bar,

— event activity.

The turnover of this lot is currently estimated at 7 900 000 EUR per year. This is an average of the recent revenue extrapolated over the total 7 year period, without guarantee and provided as an indication to estimate the size of the concession contract, and will significantly depend on the commercial choices of the future concessionaire.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality of service, meals and drinks / Weighting: 25
Quality criterion - Name: Sustainable, social and ethical / Weighting: 25
Quality criterion - Name: Adequacy of the offer to the needs of the European Parliament / Weighting: 15
Price - Weighting: 35
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in days: 84
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Catering in the square de Meeûs building

Lot No: 3
II.2.2)Additional CPV code(s)
55330000 Cafeteria services
55311000 Restricted-clientele restaurant waiter services
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Main site or place of performance:

Brussels.

II.2.4)Description of the procurement:

Operation of the points of sale:

— de Meeûs self-service (328 seats),

— de Meeûs cafeteria (40 seats),

— event activity.

The turnover of this lot is currently estimated at 1 100 000 EUR per year. This is an average of the recent revenue extrapolated over the total 7 year period, without guarantee and provided as an indication to estimate the size of the concession contract, and will significantly depend on the commercial choices of the future concessionaire.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality of service, meals and drinks / Weighting: 25
Quality criterion - Name: Sustainable, social and ethical / Weighting: 25
Quality criterion - Name: Adequacy of the offer to the needs of the European Parliament / Weighting: 15
Price - Weighting: 35
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in days: 84
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Catering in the Wilfried Martens building

Lot No: 4
II.2.2)Additional CPV code(s)
55330000 Cafeteria services
55311000 Restricted-clientele restaurant waiter services
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Main site or place of performance:

Brussels.

II.2.4)Description of the procurement:

Operation of the points of sale:

— Martens self-service (450 seats),

— Martens cafeteria (200 seats),

— event activity.

The turnover of this lot is currently estimated at 1 500 000 EUR per year. This is an average of the recent revenue extrapolated over the total 7 year period, without guarantee and provided as an indication to estimate the size of the concession contract, and will significantly depend on the commercial choices of the future concessionaire.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality of service, meals and drinks / Weighting: 25
Quality criterion - Name: Sustainable, social and ethical / Weighting: 25
Quality criterion - Name: Adequacy of the offer to the needs of the European Parliament / Weighting: 15
Price - Weighting: 35
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in days: 84
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Drinks and food vending machines

Lot No: 5
II.2.2)Additional CPV code(s)
15894500 Vending-machine ingredients
42933000 Vending machines
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Main site or place of performance:

Brussels.

II.2.4)Description of the procurement:

Operation of a stock of between 70 and 100 vending machines for hot and cold beverages and foodstuffs in all Parliament buildings.

The turnover of this lot is currently estimated at 500 000 EUR per year. This is an average of the recent revenue extrapolated over the total 7 year period, without guarantee and provided as an indication to estimate the size of the concession contract, and will significantly depend on the commercial choices of the future concessionaire.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality of service and food/drinks / Weighting: 20
Quality criterion - Name: Sustainable, social and ethical / Weighting: 15
Quality criterion - Name: Adequacy of the offer to the needs of the European Parliament / Weighting: 10
Quality criterion - Name: Means proposed to maintain the floor covering clean / Weighting: 5
Price - Weighting: 50
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in days: 84
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Entry in the professional or trade register, specific authorisation in the country of residence, or member of a professional organisation if required.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Professional experience

Self-monitoring system validated by the national authorities if required by law.

Minimum level(s) of standards possibly required:

See tender documents.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Third-party liability insurance.

Financial viability.

Minimum level(s) of standards possibly required:

See tender documents.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.5)Information about negotiation
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/04/2019
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 17/04/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

End 2025.

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court, organe juridictionnel de la Cour de justice de l'Union européenne
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
Internet address: https://curia.europa.eu
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Country: France
Internet address: https://www.ombudsman.europa.eu/
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Legal recourses must be lodged within 2 months of the day on which the decision concerned was notified or brought to the attention of the person concerned.

VI.5)Date of dispatch of this notice:
28/02/2019