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Denmark-Copenhagen: Evaluation consultancy services
Section I: Contracting authority
Main address: http://um.dk/en/danida-en/
Section II: Object
Evaluation of Danish Funding for Climate Change Mitigation in Developing Countries
The objectives of the evaluation are threefold, covering both accountability and learning purposes:
— to document achievements in terms of assisting developing countries to mitigate climate change through the provision of Danish support in the period from 2013, both through the climate change envelope and through other development assistance channels,
— to analyse the outcomes of climate change mitigation funding, with due consideration of the opportunities and barriers at both national and global levels,
— on the basis of the lessons learned from the evaluation, to provide recommendations pertaining to future funding priorities.
Copenhagen, Denmark, and the selected case countries (Ethiopia, Indonesia, South Africa and Vietnam).
The full portfolio of climate change mitigation projects and programmes including support channelled through international and non-governmental organisations since 2013 will constitute the basis for the evaluation. Thus, analyses will include consideration of:
— funds from the climate change envelope (CE), provided for both bilateral projects and programmes and through multi-lateral channels, as well as grants to NGOs and finance mobilized through the Investment Fund for Developing Countries (IFU);
— non-CE bilateral and multilateral development assistance funding, with a focus on projects, programmes and initiatives categorized as ‘principal’ with respect to climate change (using the Rio markers).
An updated overview of climate change mitigation funding will be prepared in the inception phase using data available. This will include grants to projects and programmes through the CE and through bilateral development assistance in a range of countries as well as projects supported through the IFU instruments, notably the Danish Climate Investment Fund (DCIF). The overview will describe support to several multilateral agencies and funds, notably the Green Climate Fund (GCF), the Global Environment Facility (GEF), and the Climate Investment Funds (CIF) of the multilateral development banks (MDBs). Furthermore, major programmes such as the ‘sustainable energy for Africa facility’ (SEFA) at the African Development Bank and support to organisations such as the International Renewable Energy Agency (IRENA) will be considered. Funding has also been provided to various specialized organisations and think tanks whose efforts are important with respect to mitigation, not least in the energy sector. Finally, the portfolio includes grants to Danish non-governmental organisations.
Four country case studies (Ethiopia, Indonesia, South Africa and Vietnam) will be carried out in order to inform the evaluation about the results of climate change funding and to pinpoint the critical issues associated with reducing GHG emissions in developing countries. The countries selected are all associated with Denmark as partners in global climate change mitigation efforts, with contrasting ‘development and carbon profiles’, geo-historical characteristics, political economies, etc.
Candidates will be selected on the basis of the information concerning technical and professional ability, cf. section III.1.3), in relation to the object of this contract, cf. sections II.1.4) and II.2.4).
In the selection, the contracting authority will specifically emphasise:
— the number of relevant contracts (as defined in section III.1.3)); and
— the extent to which the relevant contracts are performed for clients comparable to the Danish Ministry of Foreign Affairs.
As the task to be performed is an evaluation assignment, economic operators and individual consultants whose independence and impartiality may be questioned will be excluded from the procurement procedure.
The contracting authority has a maximum budget of DKK 3 500 000,00 net of VAT in relation to the procurement. Tenders will be rejected if they exceed the contracting authority's maximum budget.
Section III: Legal, economic, financial and technical information
In Part III.A-C of the ESPD, economic operators must answer whether they are subject to exclusion grounds.
An economic operator is excluded from the procurement procedure if the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been convicted by final judgement or fined within the last 4 years for any of the exclusion grounds relating to the criminal convictions listed in section 135(1) of the Danish Public Procurement Act.
An economic operator is excluded from the procurement procedure if it has unpaid overdue debt of DKK 100 000.00 or more to public authorities in relation to payment of taxes and payment of social security, cf. section 135(3) of the Danish Public Procurement Act. An economic operator is, however, not excluded where the economic operator has agreed on a repayment scheme with the collection authority and that scheme is observed, cf. section 135(4), or where the economic operator provides guarantee of payment of the part of the debt which constitutes DKK 100 000.00 or more, cf. section 135(5).
An economic operator is excluded from the procurement procedure if it is subject to any of the exclusion grounds listed in sections 136(1)(1) and 136(1)(2) of the Danish Public Procurement Act.
An economic operator is excluded from the procurement procedure if it within the last 2 years has been subject to any of the exclusion grounds listed in sections 136(1)(3) and 137(1)(2-3) of the Danish Public Procurement Act.
The contracting authority can accept the following documentation in relation to the exclusion grounds in sections 135(1), 135(3) and 137(1)(2) of the Danish Public Procurement Act (in order of priority):
1) Extracts from the relevant register or similar documents issued by a competent judicial or administrative authority or certificates issued by the competent authority in the country referred to as documentation that the tenderer is not subject to the grounds for exclusion stipulated in sections 135(1), 135(3) and 137(1)(2).
2) A declaration on oath (only if such extracts, certificates or similar documents are not issued in the country where the economic operator is established, or where the documentation does not cover all the grounds for exclusion stipulated in sections 135(1), 135(3) and 137(1)(2) entirely).
3) A solemn declaration made by the person concerned before a competent judicial or administrative authority, a notary or a competent professional or trade body, in the country of origin or in the country where the economic operator is established (only if there is no provision for declarations on oath in the country where the economic operator is established).
Thus, the contracting authority cannot accept e.g. a solemn declaration made before a notary if there can be issued a certificate by the competent authority in the country where the economic operator is established. Moreover, the contracting authority cannot accept self-declarations or similar declarations issued by the economic operator or the person concerned as documentation in relation to the exclusion grounds.
Economic operators can identify the relevant documentation using the online platform e-Certis: https://ec.europa.eu/tools/ecertis/#/search
Economic operators are encouraged to submit all necessary documentation as early as possible.
In Part IV.B of the ESPD, the economic operator must fill in its average yearly turnover for the last 2 financial years available (where the economic operator can present annual reports).
If the economic operator consists of a group of economic operators (e.g. a consortia or joint venture) or if the economic operator relies on the capacity of other entities, each involved economic operator or entity must submit a completed ESPD.
When an economic operator is participating in the procurement procedure together with others (e.g. a consortia or joint venture) or if the economic operator relies on the economic and financial standing of other entities, the participating economic operators or the entities referred to are subject to joint and severable liability for the performance of the contract.
The contracting authority can accept annual reports or excerpts hereof or relevant statements from a bank or certified accountant as documentation in relation to the economic and financial standing.
When an economic operator is participating in the procurement procedure together with others or when an economic operator relies on the economic and financial standing of other entities, the economic operator must also provide statements of support or other documentation proving that the economic operator has access to the necessary economic and financial standing. The statements of support must establish a legal obligation for the party concerned and state that the involved economic operators or entities are subject to joint and severable liability for the performance of the contract.
The economic operator is required to have an average yearly turnover of minimum DKK 7 000 000,00 for the last 2 financial years available.
When the economic operator is participating in the procurement procedure together with others (e.g. a consortia or joint venture) or if the economic operator relies on the capacity of other entities, it is required that the participating economic operators or the economic operator and the entities referred to altogether meet the selection criteria.
In Part IV.C of the ESPD, the economic operator must fill in a list of maximum 5 contracts entered into, ongoing or finalized within the last 3 years stating a description of the contract (nature and quantity of services from the economic operator and how they compare to the description of this procurement), amount (contract fee received by the economic operator), start date, end date and recipient (name and contact information).
If an economic operator has listed more than 5 contracts, the contracting authority will only read and assess the 5 most recent contracts listed (based on start date).
When an economic operator is participating in the procurement procedure together with others (e.g. a consortia or joint venture) or if the economic operator relies on the technical and professional abilities of other entities, the specific parts of the contract must be performed by the economic operators or entities with the required technical and professional abilities.
The contracting authority reserves the right to contact the recipients of services or require statements from the recipients, confirming that the economic operator has performed the listed contracts, as documentation in relation to the technical and professional ability.
When an economic operator is formed by a group of economic operators or relies on the technical and professional abilities of other entities, the economic operator must also provide statements of support or other documentation proving that the economic operator has access to the necessary technical and professional abilities. The statements of support must establish a legal obligation for the party concerned and state the parts of the contract to be performed by the party concerned.
The economic operator is required to have performed (entered into, ongoing or finalized) minimum 1 contract regarding an independent evaluation of a climate change mitigation programme with a total amount of minimum DKK 500 000.00 net of VAT within the last 3 years.
An ‘independent evaluation’ is an evaluation carried out for an evaluation unit of a development organization.
A ‘climate change mitigation programme’ is a development programme with explicit emphasis on climate change mitigation efforts (e.g. climate change mitigation financing, energy sector planning, forests and biomass, renewable energy, etc.) in developing countries.
References related to reviews or ‘monitoring and evaluation’ work will not be considered relevant references. Neither will short-listing under a framework contract be considered a reference in itself.
Prior to the signing of the contract, the economic operator must present statements of availability from all non-permanent staff (e.g. project specific consultants or freelance consultants).
When an economic operator is participating in the procurement procedure together with others, the economic operator must present a joint statement from all the participating economic operators which identifies the member of the group who can act as an agent on behalf of the group with mandate to establish a legal obligation on behalf of the group in relation to the contracting authority.
The winning tenderer is to perform the contract in compliance with the Danida Anti-Corruption Policy and the principles of the UN Global Compact.
Economic operators can find more information on:
Section IV: Procedure
Section VI: Complementary information
The tender procedure is governed by Danish law and the rules applicable hereunder.
An English translation of the Danish Public Procurement Act is available on: https://www.kfst.dk/media/54435/the-public-procurement-act.pdf
Access to the procurement procedure requires online registration.
Guidance (in Danish and English) on the use of the tendering system can be found at: https://www.udbudssystemet.dk/public/instructions/ETHICS.EO.vejledning.pdf
Local time in section IV is according to Central European Time (CET) in Denmark.
Economic operators may only submit one application or tender.
Economic operators must submit a European Single Procurement Document (ESPD) as preliminary evidence that the economic operator is not subject to exclusion grounds and that the economic operator fulfils the minimum requirements for economic and financial standing and technical and professional ability.
When the economic operator is participating together with others or if the economic operator relies on the capacity of other entities, each participating economic operator must provide a separate ESPD.
Before the time limit for receipt of tenders, the candidates, which the contracting authority has invited to tender, must present documentation of the information provided in the ESPD.
This contract has not been divided into lots, cf. section II.1.6), due to market and economic considerations.
Economic operators will not receive remuneration for their participation in the procedure.
Internet address: https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/
Actions regarding requests to participate and selection must be submitted within 20 calendar days from the day after the contracting authority has notified the economic operators of the decisions regarding selection.
Other actions regarding the procedure (e.g. decisions regarding award of contract) must be submitted within 45 calendar days from the day after the publication of a contract award notice in the Official Journal of the EU.
The complainant must at the same time notify the contracting authority that an action has been submitted to the Danish Complaints Board for Public Procurement.
Internet address: www.kfst.dk