Services - 116465-2018

16/03/2018    S53    Council of the European Union - Services - Contract notice - Open procedure 

Belgium-Brussels: UCA 18/021 Long-term hire of a delivery truck (7,5 t payload)

2018/S 053-116465

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Council of the European Union, Secrétariat Général
Postal address: Rue de la Loi 175
Town: Bruxelles
NUTS code: BE1
Postal code: 1048
Country: Belgium
Contact person: Unité de coordination des acquisitions, bureau JL 10 70 KL
Telephone: +32 22818062
Fax: +32 22800262

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

UCA 18/021 Long-term hire of a delivery truck (7,5 t payload)

Reference number: UCA 18/021
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

To set up a framework contract for the General Secretariat of the Council (GSC) to hire a commercial vehicle (delivery/removal truck), i.e. a chassis-cab unit fitted with a body and a tailgate lift, on a long-term basis (8 years) without an option to purchase.

This vehicle will be used in two distinct ways:

(1) to transport pallets of goods on a daily basis between the Secretariat's various buildings and the warehouse currently located in Neder-Over-Heembeek;

(2) to transport goods occasionally over long distances (for information purposes, but without limitation: Luxembourg, Strasbourg or Florence).

The vehicle will travel approximately 25 000 km per year.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: BE1
II.2.4)Description of the procurement:

The contractor must:

a. acquire a truck (chassis-cab) meeting the technical specifications;

b. construct the body fitted with a tailgate based on the technical specifications;

c. hire out this vehicle (chassis-cab unit/body/tailgate) to the SGC (without an option to purchase) on a long-term 'full service' basis for an 8-year period, and an estimation of approximately 25 000 km travelled per year (i.e. approximately 200 000 km in total).

II.2.5)Award criteria
Criteria below
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

During the 3 years following conclusion of the initial contract, the Secretariat may use a negotiated procedure with the party awarded this contract, without prior publication of a contract notice for new services involving a repetition of similar services in accordance with the basic project referred to in this contract as described in point II.1.4.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The General Secretariat of the Council does not publish the estimated value of its contracts. The estimated volume of the contract is indicated in the specifications.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As mentioned in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

— The delivery time will be a maximum of 6 months from contract signature,

— the delivery will take place in Belgium,

— The vehicle will be registered in Belgium, in the name of GSC with diplomatic plates, or in the name of the contractor. This choice will be communicated to the contractor by the GSC prior to delivery.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/04/2018
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 24/04/2018
Local time: 11:00

In the premises of the Council of the European Union, secrétariat général, Rue de la Loi 175, 1048 Bruxelles, Belgium

Information about authorised persons and opening procedure:

Each tenderer may be represented by no more than one person, whose name must be forwarded by e-mail ( no later than 18.4.2018.

The opening of tenders may be postponed, at short notice, owing to unforeseen events occurring on the day initially scheduled.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address:

VI.4.2)Body responsible for mediation procedures
Official name: None
Town: Néant
Country: Belgium
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Council of the European Union, secrétariat général — DGA4 — unité de coordinations des acquisitions
Postal address: Rue de la Loi 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
Telephone: +32 22818062
Fax: +32 22800262

Internet address:

VI.5)Date of dispatch of this notice: