United Kingdom-Belfast: IT services: consulting, software development, Internet and support
Contract award notice
Results of the procurement procedure
Section I: Contracting authority
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
Section II: Object
DfI — DVA ICT Strategic Partner
The Department for Infrastructure (DfI) Driver and Vehicle Agency (DVA) has a requirement to procure an ICT Strategic Partner who will work closely with DVA in implementing a new system, support existing systems, and provide call-off development and ongoing suggestions for innovation in accordance with developments in the marketplace. The Contracting Authority wishes to establish a contract with an economic operator for the delivery of the DVA ICT Strategic Partner, building on the current solution though enhanced to fully exploit changing technology and new business opportunities in a digital first context. DVA will require a strategic partner to:
— develop a booking and rostering software application,
— support all of DVA’s software applications from October 2019,
— provide call-off development services.
The Department for Infrastructure (DfI) Driver and Vehicle Agency (DVA) has a requirement to procure an ICT Strategic Partner who will work closely with DVA in implementing a new system, support existing systems, and provide call-off development and ongoing suggestions for innovation in accordance with developments in the marketplace. The Contracting Authority wishes to establish a contract with an economic operator for the delivery of the DVA ICT strategic partner, building on the current solution though enhanced to fully exploit changing technology and new business opportunities in a digital first context. DVA will require a strategic partner to:
After the initial contract period, there will be an option to extend for up to three 3 years.
This competition was conducted in accordance with the Public Contracts Regulations 2015 “the Regulations” and the Authority used the competitive dialogue procedure which is governed by Regulation 30 of the Regulations.
Section IV: Procedure
Section V: Award of contract
Internet address: https://etendersni.gov.uk/epps
Section VI: Complementary information
The figure indicated in II.1.5 represents the contract award value.. The figure in II.2.4 represents the potential value of the contract over the maximum contract term which ranges from 30 000 000 GBP to 60 000 000 GBP. This range reflects the potential scale of the contract and takes into account changes and potential modifications to the contract that may be required due to legislative, operational and technological developments and/or additional functions and services that DVA may be required to provide during the contract term. The pricing strategy applied and the setting of cost/profit margins are a commercial decision for economic operators when submitting a bid for this competition. The Authority will determine precisely what optional services may be required during the term of the contact. In addition to the optional services, the Authority reserves the right to modify and vary the contract to provide for additional services that are complementary to the services to be provided under the DVA ICT Strategic Partner Contract in order to address future Departmental functions and requirements and/or additional ICT requirements, such as:
— services that allow for enhancements and developments to be created, implemented and maintained throughout the system,
— services that allow for new service modules to be added to the system,
— services that develop, assist, maintain and improve the functionality, operation, or performance of the system,
— services to facilitate, assist and support the integration of the system with other systems used by DVA and/or other systems used by the Northern Ireland Civil Service,
— services to support the inclusion and maintenance of additional users of the system,
— services providing for and enabling adjustments to the system to reflect legislative, operational and technological developments. In relation to the detailed services detailed above and following the award of the DVA ICT strategic partner contract, the Department reserves the right to resort to the negotiated procedure without prior publication of a contract notice pursuant to Regulation 32 (9) of the Public Contract Regulations 2015. Any date given in Section IV) above is a best estimate at the time of dispatch of this notice. The Contracting Authority reserves the right to extend any such date.
Social benefit objectives:
Buy Social clauses may apply to this contract requiring the contractor to deliver measurable targets for the employment of “new entrant trainees”. The term “new entrant trainee” includes apprentices, professional trainees, student placements and trainees in support and administration roles. Further information on the inclusion of Buy Social clauses can be accessed at http://buysocialni.org/
Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in central procurement directorate for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory performance may result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to three years from the date of issue of the notice.
CPD complied with the Public Contracts Regulations 2015 and, incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision.