Services - 122162-2019

15/03/2019    S53    - - Services - Contract notice - Open procedure 

United Kingdom-Glasgow: Cleaning services

2019/S 053-122162

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Reidvale Housing Association
13 Whitevale Street
Glasgow
G31 1QW
United Kingdom
Telephone: +44 1415542406
E-mail: info@reidvale.co.uk
NUTS code: UKM82

Internet address(es):

Main address: www.reidvale.org.uk/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13042

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.publiccontractsscotland.gov.uk/
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Common Close Cleaning Works 2019 — 2024

II.1.2)Main CPV code
90910000
II.1.3)Type of contract
Services
II.1.4)Short description:

The contract applies to tenement stairs, common close and deck access cleaning services to closes belonging to Reidvale Housing Association, 13-15 Whitevale Street, Glasgow, G31 1QW.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM82
II.2.4)Description of the procurement:

The contract applies to tenement stairs, common close and deck access cleaning services to closes belonging to Reidvale Housing Association, 13-15 Whitevale Street, Glasgow, G31 1QW.

Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70 %
Cost criterion - Name: Cost of Service / Weighting: 30 %
II.2.6)Estimated value
Value excluding VAT: 425 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract term will be for an initial 3 year period which an option of a further 2 x single year extension to a maximum of 5 years. The decision to award the contract extension will be at the discretion of the Association and will be on the basis of one year increments.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See attached Document A: ESPD Guidance and Quality Questionnaire for all requirements

III.1.2)Economic and financial standing
List and brief description of selection criteria:

See attached Document A: ESPD Guidance and Quality Questionnaire for all requirements.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

See attached Document A: ESPD Guidance and Quality Questionnaire for all requirements.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

See Document B: KPI Guidance and Requirements.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/04/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/04/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

As outlined in tender documents.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Reidvale Housing Association is using the ESPD attached via Section E. Global Question for All Selection Criteria. The criteria on the ESPD are pass or fail. You will pass the ESPD Global Questions by completing and meeting all the criteria a set out in the Contract Notice. If you fail to provide all the required and requested information you will fail the ESPD and in turn the Tender Requirements and you will be disqualified from the tender process.

This is critically important and bidders must ensure that all information is provided as requested in the Contract Notice.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=577196.

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

See attached Document 6: Community Benefit Outcome Matrix - Close Cleaning

(SC Ref:577196).

VI.4)Procedures for review
VI.4.1)Review body
Reidvale Housing Association
13 Whitevale Street
Glasgow
G31 1QW
United Kingdom
Telephone: +44 1415542406

Internet address: http://reidvale.org.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
13/03/2019