Services - 123022-2019

15/03/2019    S53    - - Services - Voluntary ex ante transparency notice - Negotiated procedure without a call for competition 

United Kingdom-Andover: Technical testing, analysis and consultancy services

2019/S 053-123022

Voluntary ex ante transparency notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Ministry of Defence, C&C, C&C
D Res, Zone 8, 2nd Floor, Ramillies Building, Marlborough Lines, Monxton Road
Andover, Hampshire
SP11 8HJ
United Kingdom
Contact person: Army Commercial
Telephone: +44 1264381945
E-mail: ArmyComrcl-T1-Mailbox@mod.gov.uk
NUTS code: UKJ35

Internet address(es):

Main address: http://www.gov.uk

I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Virtual Reality in Land Training — Phase 2

Reference number: ArmyHQ2/00408
II.1.2)Main CPV code
71600000
II.1.3)Type of contract
Services
II.1.4)Short description:

The army is looking to enhance the scope of the VRLT pilot to include complementary innovation opportunities that have not been actively pursued to date. This requirement delivers additional innovation into the VRLT and secures exploitation of the existing Pilot hardware.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 200 000.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKJ35
Main site or place of performance:

South Hampshire.

II.2.4)Description of the procurement:

The Army is looking to enhance the scope of the VRLT pilot to include complementary innovation opportunities that have not been actively pursued to date. This requirement delivers additional innovation into the VRLT and secures exploitation of the existing Pilot hardware.

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Army HQ Commercial Branch, part of the UK Ministry of Defence (MoD), intends to award a contract to Bohemia Interactive Simulations (UK) Ltd for the provision of additional support to the Virtual Reality In-Land Training Pilot as soon as possible.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure without prior publication
  • The works, supplies or services can be provided only by a particular economic operator for the following reason:
    • absence of competition for technical reasons
Explanation:

Army HQ Commercial Branch, part of the UK Ministry of Defence (MoD), intends to award a contract to Bohemia Interactive Simulations (UK) Ltd for the provision of additional support to the Virtual Reality In-Land Training Pilot as soon as possible.

It is considered that this contract can be placed using the negotiated procedure without prior publication of a contract notice pursuant to:

(a) Directive 2014/24/EU; and

(b) Regulation 32(5)(b) of the Public Contracts Regulations 2015 as the equipment/services is required in addition to an existing service and existing goods. To obtain goods/services from a supplier other than Bohemia would oblige the MoD to acquire goods/services which potentially have different technical characteristics.

The VRLT pilot is an agile development of emerging COTS gaming Virtual Reality technology to demonstrate a low cost, interoperable, mobile and deployable collective training capability that could compliment and integrate with other synthetics in the Land Domain. The pilot is made up of 3 sprints, the first of which has been successful in putting VR into the hands of the user, demonstrating technology in context structured against Collective Competencies in a contemporary operating scenario, and coupling innovation with exploitation working closely with industry delivered innovations. Two further sprints are planned, to conclude by April 19.

There is an opportunity to demonstrate additional training innovations. It is proposed that these can be achieved using the extant infrastructure and allocated troops to prove concepts and provide evidence for the CTTP. Training innovations were identified originally but are complimentary to the VR technology being piloted and meet known collective training shortfalls. Additionally, the equipment from the pilot will be transferred to 2 new simulation training centres in Tidworth and Catterick. The Virtual Reality In-Land Training Pilot is part of an innovative, agile solution and the additional deliverables required currently sit outside of the scope of the current contract but are intrinsically linked to the VRLT pilot and the overall outcomes of the project. Training innovation can be demonstrated in tandem with the scheduled sprints (2 and 3) and meet the collective training shortfalls. The proposed additional technology innovations are complementary to the VRLT Pilot and will inform development of the Collective Training Transformation Programme (CTTP). Any other supplier’s equipment could be incompatible with this system, and with the existing goods. If such a link was attempted this could lead to disproportionate technical difficulties in operation and maintenance and hinder the planned sprints.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 190-429785

Section V: Award of contract/concession

Contract No: ArmyHQ2/00408
Title:

Provision of Virtual Reality In-Land Training — Phase 2

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
12/03/2019
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Bohemia Interactive Simulations (UK) Ltd
Farnborough Aerospace Centre, 31 Hercules Way
Hampshire
GU14 6UU
United Kingdom
Telephone: +44 7884444783
E-mail: david.orwin@bisimulations.com
NUTS code: UKJ35

Internet address: http://www.bisimulations.com

The contractor/concessionaire will be an SME: yes
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: 200 000.00 GBP
Total value of the contract/lot/concession: 200 000.00 GBP
V.2.5)Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 23 %
Short description of the part of the contract to be subcontracted:

5 % = subcontractor to provide a cloud network for one of the sprints using polystream.

18 % = subcontractor to provide data management and exploitation.

Section VI: Complementary information

VI.3)Additional information:

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

GO Reference: GO-2019313-DCB-14364774

VI.4)Procedures for review
VI.4.1)Review body
Ministry of Defence, C&C, C&C
D Res, Zone 8, 2nd Floor, Ramillies Building, Marlborough Lines, Monxton Road
Andover, Hampshire
SP11 8HJ
United Kingdom
Telephone: +44 1264381945
E-mail: ArmyComrcl-T1-Mailbox@mod.gov.uk

Internet address: http://www.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
13/03/2019