Services - 126988-2017

05/04/2017    S67    Services - Contract notice - Negotiated procedure 

Denmark-Søborg: Software programming and consultancy services

2017/S 067-126988

Contract notice – utilities

Services

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Official name: Rejsekort A/S
National registration number: 27332072
Postal address: Automatikvej 1, 1.
Town: Søborg
NUTS code: DK012
Postal code: 2860
Country: Denmark
Contact person: Søren Skjoldborg
E-mail: sos@rejsekort.dk
Telephone: +45 70204008

Internet address(es):

Main address: www.rejsekort.dk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.rejsekort.dk/om-rejsekort/igangvaerende-udbud.aspx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.6)Main activity
Other activity: public transportation

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Development, maintenance and support of a mobile solution to Rejsekort A/S enabling validation of transport tickets (rejsekort inspection).

Reference number: D19353
II.1.2)Main CPV code
72200000
II.1.3)Type of contract
Services
II.1.4)Short description:

There is a need to improve the current solution for inspection of valid transport tickets on the Rejsekort and actions to improve the efficiency and quality of this solution has been identified.

Since the current Rejsekort inspection hardware is not able to read the Mifare DESFire type of contactless smart card, and will not be further supported in the future, it has been decided that the current Rejsekort inspection solution is to be phased out and a new solution installable on mobile devices and running on android operative system, replacing the existing Expanded Portable Inspection Device (EPID), should be developed and implemented.

The new solution must enable traffic operator inspection agents to perform inspection of Rejsekort travel cards to determine if customers have a valid transport ticket on the inspected Rejsekort, for all offered Rejeskort card types.

Please note that applications and offers must be submitted via e-mail to sos@rejsekort.dk

II.1.5)Estimated total value
Value excluding VAT: 10 000 000.00 DKK
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: DK0
II.2.4)Description of the procurement:

There is a need to improve the current solution for inspection of valid transport tickets on the Rejsekort and actions to improve the efficiency and quality of this solution has been identified.

Since the current Rejsekort inspection hardware is not able to read the Mifare DESFire type of contactless smart card, and will not be further supported in the future, it has been decided that the current Rejsekort inspection solution is to be phased out and a new solution installable on mobile devices and running on android operative system, replacing the existing Expanded Portable Inspection Device (EPID), should be developed and implemented.

Main business objectives:

The new solution enables traffic operator inspection agents to perform inspection of Rejsekort travel cards to determine if customers have a valid transport ticket on the inspected Rejsekort, for all offered Rejeskort card types.

Since the traffic operators (PTOs) are responsible for the management of device users, the new solution enables each PTO, either by manual operations or by their own choice of MDM solution, to configure the operation of the application, supporting the minimum needs for operation.

The new solution provides the client application on the mobile device with all relevant data and files, such as transport operator network information, applicable fare rules for the traffic operator, configuration files and data lists currently named as Business Participant List, Black List, Action List.

The new solution supports the exchange of relevant data send and received by the device, enabling the inspector to monitor inspection and return log files, including e.g inspection logs and service level modification logs.

Traffic operator inspection agents will be the only direct users of the application and the new solution flawlessly supports the constantly changing location (Stop points, lines aso.) and the several hundreds of broad range transport ticket inspections, which is a natural part of a traffic operator inspection agent working shift.

The offer must contain:

1. A total project price;

2. An hourly price;

3. A monthly price covering maintenance and support.

Regarding no 1 the price must be in Danish Kroner (DKK) and consist of the num-ber of hours in the project multiplied with the hourly price.

Regarding no 2 the hourly price includes actual changes and separate tasks.

This procurement will be conducted according to the negotiated procedure with prior call for competition, according Directive 2014/25/EU on procurement by entities operating in the water, energy, transport and postal services sectors and repealing Directive 2005/17/EC (the Utilities Directive).

The contracting entity wishes to conclude an agreement with one supplier on the Development, maintenance and support of a mobile solution enabling validation of transport tickets (rejsekort inspection).

A negotiated procedure with prior call for competition, according to article 47 of the Utilities Directive starts with a prequalification phase. In this phase the contracting entity will assess if there are applicants who must be excluded based on the criteria for exclusion or who do not live up to the minimum requirements for financial and technical fitness. Then, the contracting entity will select the number of candidates who will be invited to tender. The conditions for prequalification are described in section III.1.1 to section III.1.3 and deadline for application is the 3.5.2017.

In the negotiation phase, the selected candidates make an introductory tender, after which there is a negotiation with the tenderers. In the tender phase, the selected tenderer forward a final tender. The contracting entity shall evaluate the tenders and award the contract. The negotiation phase, tender phase, award criteria and the method of allocation are explained in the terms and conditions.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 69
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

See Section III.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The applicants should note, that the electronic version of the ESPD document is used in this tender. The ESPD document is a part of the tender documents.

The contracting entity shall exclude economic actors, who are included in the reasons for exclusions as they are stated in EU directive 2014/24/EU, article 57, section 1, including point a), b), c), d), e) and f) and section 2.

The Economic actors must as a part of the qualification present documentation that substantiate, that the economic actor is not is any of the situations mentioned above.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

For the qualification each economic operator must present documentation that shows:

a) The last annual report.

b) Yearly turnover during the past three fiscal years for the whole of the company.

The turnover in point b) must not be lower than 10 000 000 DKK.

c) Present solidity for the whole of the company.

The solidity in point c) must be more than 15,00 %.

d) Documentation for liability insurance.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Selection criteria for the qualification:

a) Present a list and description of three major references delivered during the past 3 years.

b) Present a description of how the quality is assured during the deliveries.

c) Present an overall description of the professional competences at the economic actor.

The evaluation of a) — c) will be included in the overall evaluation where Rejsekort will evaluate the description and decide which companies will be selected for the tender phase.

III.1.4)Objective rules and criteria for participation
List and brief description of rules and criteria:

See Section III.1.1. — Section III.1.3.

III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:
III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Appendix 14 to the contract in the procurement documents.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The economic operator(s) must describe their legal form if the bid as a consortium or an association of companies.

III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 03/05/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 26/05/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Klagenævnet for Udbud
Postal address: Nævnenes Hus, Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: klfu@naevneneshus.dk
Telephone: +45 72405708

Internet address: https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

A complaint about not being prequalified shall be submitted to Klagenævnet for Udbud within 20 days of notification of the decision. Other complaints about the tender and the contract shall be submitted 45 days after the publication of the notification of the contract in the Official Journal.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Konkurrence- og forbrugerstyrelsen
Postal address: Carl Jacobsens Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
E-mail: kfst@kfst.dk
Telephone: +45 41715000

Internet address: http://www.kfst.dk/

VI.5)Date of dispatch of this notice:
03/04/2017