Services - 132293-2019

21/03/2019    S57    - - Services - Contract award notice - Open procedure 

United Kingdom-Cardiff: Building-cleaning services

2019/S 057-132293

Contract award notice

Results of the procurement procedure

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30–36 Newport Road
Cardiff
CF24 0DE
United Kingdom
Telephone: +44 2920879648
E-mail: Buyline@cardiff.ac.uk
NUTS code: UKL

Internet address(es):

Main address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Cleaning Services Site 1 (Lot 1), Site 3 (Lot 2)

Reference number: CU253/JP1218
II.1.2)Main CPV code
90911200
II.1.3)Type of contract
Services
II.1.4)Short description:

The aim of the procurement process is to establish a Cleaning Services Contract for Cardiff University owned and operated premises detailed in the service specification. The contract is divided into 2 lots:

— Lot 1 – Site 1 (Buildings: Queens Buildings, Trevithick),

— Lot 2 – Site 3 (Buildings: Main Building; Sir Martin Evans Building (inc. Security Control Centre); DEVAR building; Deri House; Maths and Education building; Fitness and Conditioning Centre; Studio 49; Park Place Houses; Museum Place houses).

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 15 000 000.00 GBP
II.2)Description
II.2.1)Title:

Site 1

Lot No: 1
II.2.2)Additional CPV code(s)
90911200
II.2.3)Place of performance
NUTS code: UKL22
II.2.4)Description of the procurement:

The aim of the procurement process is to establish a Cleaning Services Contract for Cardiff University owned and operated premises detailed in the service specification. The contract is divided into 2 lots:

Lot 1 – Site 1 (Buildings: Queens Buildings, Trevithick).

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Cost / Weighting: 60
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Site 3

Lot No: 2
II.2.2)Additional CPV code(s)
90911200
II.2.3)Place of performance
NUTS code: UKL22
II.2.4)Description of the procurement:

The aim of the procurement process is to establish a Cleaning Services Contract for Cardiff University owned and operated premises detailed in the service specification. The contract is divided into 2 lots:

Lot 2 – Site 3 (Buildings: Main Building; Sir Martin Evans Building (inc. Security Control Centre); DEVAR building; Deri House; Maths and Education building; Fitness and Conditioning Centre; Studio 49; Park Place Houses; Museum Place houses).

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Cost / Weighting: 60
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
Accelerated procedure
Justification:

The withdrawal of one of the incumbent contractors (notice given under contract) and due to the large nature of the sites, the University is unable to try and find temporary cover. Therefore normal time limits are rendered impracticable. PCR 2015 Reg 27 (5).

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 006-009569
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Lot No: 2
Title:

Site 3

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
15/03/2019
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Solo Service Group
1 Axis Court, Riverside Business Park Mallard Way, Swansea Vale
Swansea
SA7 0AJ
United Kingdom
Telephone: +44 1792793021
Fax: +44 1792763293
NUTS code: UKL18
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 7 000 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Lot No: 1
Title:

Site 1

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
15/03/2019
V.2.2)Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Solo Service Group
1 Axis Court, Riverside Business Park Mallard Way, Swansea Vale
Swansea
SA7 0AJ
United Kingdom
Telephone: +44 1792793021
Fax: +44 1792763293
NUTS code: UKL18
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 2 555 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.

The University reserves the right to award the contract in whole or in part.

The University reserves the right to annul the tendering process and not award any contract.

All documents to be priced in GBP and all payments made in GBP.

All documents to be priced in GBP excluding VAT.

(WA Ref:90740).

VI.4)Procedures for review
VI.4.1)Review body
Cardiff University
Procurement Services, McKenzie House, 30–36 Newport Road
Cardiff
CF24 0DE
United Kingdom
Telephone: +44 2920879648

Internet address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
18/03/2019