Works - 13422-2019

11/01/2019    S8    - - Works - Contract notice - Restricted procedure 

United Kingdom-Cardiff: Installation of doors and windows and related components

2019/S 008-013422

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Wales and West Housing Association Ltd
77 Parc Ty Glas, Llanishen
Cardiff
CF14 5DU
United Kingdom
Telephone: +44 8000522526
E-mail: procurement@wwha.co.uk
NUTS code: UKL

Internet address(es):

Main address: www.wwha.co.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0573

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Windows, Doors and Roofline

II.1.2)Main CPV code
45421100
II.1.3)Type of contract
Works
II.1.4)Short description:

Wales and West Housing association are conducting a tender process to cover properties across Wales.

The requirements include:

— manufacture, supply and installation of windows,

— supply and installation of external doors, roofline and associated works.

The contract form will be the NEC4 Term Service Contract.

This notice invites expressions of interest only. The tender process will be conducted via eTenderWales, and details of how to tender will be released to those registering interest via Sell2Wales (https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=88624).

No documentation is required at this stage. Procurement documents are provided for information only.

Appendices 1-5 are available with this notice to supplement the scope. Appendices 6-8 will be available at the time of tender.

All queries regarding this opportunity must be submitted via the Question function on Sell2Wales. Please do not contact Wales and West Housing directly.

II.1.5)Estimated total value
Value excluding VAT: 8 575 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 4
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

1, 3, 4, 5

1, 3, 4

1, 4, 5

1, 3, 5

1, 3,

1, 4

1, 5

1

2, 3, 4, 5

2, 3, 4

2, 4, 5

2, 3, 5

2, 3

2, 4

2, 5

2

3, 4, 5

3, 4

3, 5

3

4, 5

4

5

II.2)Description
II.2.1)Title:

Windows, Doors and Roofline across South and Mid Wales

Lot No: 1
II.2.2)Additional CPV code(s)
45421100
II.2.3)Place of performance
NUTS code: UKL15
NUTS code: UKL17
NUTS code: UKL16
NUTS code: UKL22
NUTS code: UKL24
NUTS code: UKL18
Main site or place of performance:

Sites across South and Mid Wales.

II.2.4)Description of the procurement:

The requirements includes

— manufacture, supply and installation of windows,

— supply and installation of external doors, roofline and associated works.

Across stock in South and Mid Wales.

Our stock comprises detached, semi detached and terraced houses, multi storey apartment blocks and retirement housing.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Customer service / Weighting: 7.5
Quality criterion - Name: Contract performance / Weighting: 7.5
Quality criterion - Name: CDM / Weighting: 7.5
Quality criterion - Name: Added value / Weighting: 5
Quality criterion - Name: Aftercare and issues resolution / Weighting: 7.5
Quality criterion - Name: Environment and sustainability / Weighting: 7.5
Quality criterion - Name: Contacts and key people / Weighting: 7.5
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 5 300 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Initial period to be 36 months with an option to extend for a further 24 months subject to both parties agreement.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

This lot cannot be tendered for in addition to Lot 2.

II.2)Description
II.2.1)Title:

Windows, Doors and Roofline across North Wales

Lot No: 2
II.2.2)Additional CPV code(s)
45421100
II.2.3)Place of performance
NUTS code: UKL13
NUTS code: UKL23
NUTS code: UKL24
Main site or place of performance:

Sites across North and Mid Wales.

II.2.4)Description of the procurement:

The requirements includes:

— manufacture, supply and installation of windows,

— supply and installation of external doors, roofline and associated works.

Across stock in North and Mid Wales.

Our stock comprises detached, semi detached and terraced houses, multi storey apartment blocks and retirement housing.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Customer service / Weighting: 7.5
Quality criterion - Name: Contract performance / Weighting: 7.5
Quality criterion - Name: CDM / Weighting: 7.5
Quality criterion - Name: Added value / Weighting: 5
Quality criterion - Name: Aftercare and issues resolution / Weighting: 7.5
Quality criterion - Name: Environment and sustainability / Weighting: 7.5
Quality criterion - Name: Contacts and key people / Weighting: 7.5
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 1 600 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Initial period to be 36 months with an option to extend for a further 24 months subject to both parties agreement.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

This lot cannot be tendered for in addition to Lot 1.

II.2)Description
II.2.1)Title:

Windows, Doors and Roofline across West Wales

Lot No: 3
II.2.2)Additional CPV code(s)
45421100
II.2.3)Place of performance
NUTS code: UKL14
Main site or place of performance:

Sites across West Wales (South Ceredigion and Pembrokeshire).

II.2.4)Description of the procurement:

The requirements includes:

— manufacture, supply and installation of windows,

— supply and installation of external doors, roofline and associated works.

Across stock in West Wales.

Our stock comprises detached, semi detached and terraced houses, multi storey apartment blocks and retirement housing.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Customer service / Weighting: 7.5
Quality criterion - Name: Contract performance / Weighting: 7.5
Quality criterion - Name: CDM / Weighting: 7.5
Quality criterion - Name: Added value / Weighting: 5
Quality criterion - Name: Aftercare and issues resolution / Weighting: 7.5
Quality criterion - Name: Environment and sustainability / Weighting: 7.5
Quality criterion - Name: Contacts and key people / Weighting: 7.5
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 670 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Initial period to be 36 months with an option to extend for a further 24 months subject to both parties agreement.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Windows, Doors and Roofline across West Wales

Lot No: 4
II.2.2)Additional CPV code(s)
45421100
II.2.3)Place of performance
NUTS code: UKL14
Main site or place of performance:

Sites located across West Wales (North Carmarthenshire, South Ceredigion).

II.2.4)Description of the procurement:

The requirements includes:

— manufacture, supply and installation of windows,

— supply and installation of external doors, roofline and associated works.

Across stock in West Wales.

Our stock comprises detached, semi detached and terraced houses, multi storey apartment blocks and retirement housing.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Customer service / Weighting: 7.5
Quality criterion - Name: Contract performance / Weighting: 7.5
Quality criterion - Name: CDM / Weighting: 7.5
Quality criterion - Name: Aftercare and issues resolution / Weighting: 7.5
Quality criterion - Name: Added value / Weighting: 5
Quality criterion - Name: Environment and sustainability / Weighting: 7.5
Quality criterion - Name: Contacts and key people / Weighting: 7.5
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 335 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Initial period to be 36 months with an option to extend for a further 24 months subject to both parties agreement.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Windows, Doors and Roofline across West Wales

Lot No: 5
II.2.2)Additional CPV code(s)
45421100
II.2.3)Place of performance
NUTS code: UKL14
NUTS code: UKL24
Main site or place of performance:

Sites across West Wales (Ceredigion, North West Powys).

II.2.4)Description of the procurement:

The requirements includes

— manufacture, supply and installation of windows,

— supply and installation of external doors, roofline and associated works.

Across stock in West Wales.

Our stock comprises detached, semi detached and terraced houses, multi storey apartment blocks and retirement housing.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Customer service / Weighting: 7.5
Quality criterion - Name: Contract performance / Weighting: 7.5
Quality criterion - Name: CDM / Weighting: 7.5
Quality criterion - Name: Added value / Weighting: 5
Quality criterion - Name: Aftercare and issues resolution / Weighting: 7.5
Quality criterion - Name: Environment and sustainability / Weighting: 7.5
Quality criterion - Name: Contacts and key people / Weighting: 7.5
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 670 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Initial period to be 36 months with an option to extend for a further 24 months subject to both parties agreement.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 213-487621
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/02/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 11/02/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic payment will be used
VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales website at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=88624

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this contract, already planned to award to a particular subcontractor or supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

— employment initiatives: this could include but is not limited to sourcing local labour, supporting work experience placements and/or traineeships/internships, creating apprenticeship opportunities,

— educational initiatives: this could include but is not limited to providing career talks, supporting educational work experience opportunities, site visits, sponsor educational organisations/projects, providing accredited and non-accredited training opportunities,

— community project: this could include but is not limited to delivering community engagement activities that help to regenerate areas by providing social /physical (including infrastructure) community projects and environmental improvements, sponsoring local community and charitable groups.

(WA Ref:88624)

VI.4)Procedures for review
VI.4.1)Review body
Wales and West Housing Association Ltd
77 Parc Ty Glas, Llanishen
Cardiff
CF14 5DU
United Kingdom
Telephone: +44 8000522526

Internet address: www.wwha.co.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
09/01/2019