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Services - 136303-2018

28/03/2018    S61

Iceland-Reykjavik: Library management system

2018/S 061-136303

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Ríkiskaup
Postal address: Borgartun 7c
Town: Reykjavik
NUTS code: IS001 Höfuðborgarsvæði
Postal code: 105
Country: Iceland
Contact person: Anna Sóley Sveinsdóttir
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
National or federal agency/office
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Library Management System

Reference number: 20538
II.1.2)Main CPV code
48161000 Library management system
II.1.3)Type of contract
II.1.4)Short description:

Ríkiskaup on behalf of Landskerfi bókasafna hf (e. Consortium of Icelandic Libraries), issues this invitation to tender for a Library Management System, with an option to include a new Search and Discovery System in the tender. The systems must have the ability to service the complex and diverse infrastructure of the Consortium, offer powerful means for integration options and ensure privacy of patrons.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
48160000 Library software package
II.2.3)Place of performance
NUTS code: IS00 Ísland
Main site or place of performance:

Reykjavík, Iceland.

II.2.4)Description of the procurement:

See tender documents.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

2 times for 2 years, so that the contract period is a total of 12 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The Consortium wishes to buy a Library Management System and might as well buy a new Search and Discovery Platform — see further information in tender documents.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

This procurement was first annonce with a RFI in January, nº: 2018/S 008-015071.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See tender documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See tender documents.

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 008-015071
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/05/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 25/07/2018
IV.2.7)Conditions for opening of tenders
Date: 02/05/2018
Local time: 14:00

Ríkiskaup, Borgartún 7c, 105 Reykjavík, Iceland.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Kærunefnd útboðsmála
Town: Reykjavík
Country: Iceland
Internet address:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See tender documents.

VI.5)Date of dispatch of this notice: