United Kingdom-Stafford: Landscape architectural services
Section I: Contracting authority
Main address: http://www.staffordshire.gov.uk/business/procurement
Main address: https://www.stoke.gov.uk/site/
Main address: https://www.keele.ac.uk/
Main address: https://www.newcastle-staffs.gov.uk/
Section II: Object
Supply, Installation, Repairs and Maintenance of Tarmacadam, and Other Surfaces (Framework Agreement)
A Framework Agreement to provide Staffordshire County Council (and/or any partners who access this framework) to provide for the supply, installation, repairs and maintenance of tarmacadam, and other surfaces on County Council (or partner) buildings and grounds mainly within Staffordshire. The scope of the agreement also includes for, as a minimum, playground/surface markings, playgrounds, car parks, sports courts, pedestrian ways, traffic routes and associated fixed equipment (e.g. benches, canopies, lighting, charge points etc). Although projects will normally range between 20 000 GBP and 60 000 GBP in value, there will be projects both under 20 000 GBP and over 60 000 GBP with no planned upper or lower limit of any job value. Refer to the Framework Terms for full specification.
The main place of performance for the Contracting Authority is Staffordshire. The framework has been left open for other partners/customers to manage and award their own call-off awards.
A Framework Agreement to provide Staffordshire County Council (and/or any partners who access this framework) to provide for the supply, installation, repairs and maintenance of tarmacadam, and other surfaces on County Council (or partner) buildings and grounds mainly within Staffordshire. The scope of the agreement also includes for, as a minimum, playground/surface markings, playgrounds, car parks, sports courts, pedestrian ways, traffic routes and associated fixed equipment (e.g. benches, canopies, lighting, charge points etc). Although projects will normally range between 20 000 GBP and 60 000 GBP in value, there will be projects both under 20 000 GBP and over 60 000 GBP with no planned upper or lower limit of any job value. Refer to the framework terms for full specification.
It is envisaged that contract advert notices for the next Framework Agreement may be placed within the next 2 or 3 years. This cannot be guaranteed.
Envisaged Framework Agreement commencing 1.6.2019 to 31.5.2023 (4 years).
This is an electronic tender. See VI.3) of this notice.
Section III: Legal, economic, financial and technical information
(1) It is “mandatory” that the suppliers have a current and valid assessment of the Contractors Health and Safety Assessment Scheme (or can fully demonstrate equivalence of this standard) at the submission closing time/date deadline of the tender process.
(2) It is “mandatory” that suppliers hold an accreditation with CHAS (or can fully demonstrate equivalence) qualified to the level/status of principal Contractor and that this is clearly evidenced with your tender submission at the submission closing time/date deadline of the tender process.
(3) All providers shall be positively accredited by Constructionline (or can fully demonstrate equivalence) for the category appropriate to the project scope.
All valid/recognised accreditations must have already been reached, are clearly documented and can be evidenced at the submission closing time/date deadline of the tender. It is not acceptable for suppliers to state they are in the process of being accredited, being re-accredited, or have applied for accreditation.
Suppliers must have updated all 3rd party databases showing the correct category of work (with Constructionline or equivalent) and it is clearly documented and can be evidenced at the submission closing time/date deadline of the tender. It is not acceptable for suppliers to state they are in the process of being accredited, being re-accredited, or have applied for accreditation. It is not acceptable to have categories which are listed as suspended, irrelevant, pending, on hold etc (or similar).
Refer to the Questionnaire as part of the procurement documentation.
Continued appointment to the Framework Agreement and subsequent call-off contracts are in accordance with suppliers adherence to pre-established, ongoing, key performance indicators. See the procurement documentation.
Section IV: Procedure
Staffordshire County Council.
Limited to Officers of Staffordshire County Council.
Section VI: Complementary information
This is an electronic tender. All submission must be made via the formal Contracting Authority electronic tendering platform.
All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.
How to register — follow the link to Proactis electronic tendering:
If you require urgent assistance regarding the initial usage of the e-Tendering package please contact the Contracting Authority point-of-contact in Section I.1) of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to email@example.com
This procurement is for a Framework Agreement between the appointed providers(s) and the Contracting Authority, to supply predominately services on an ad-hoc call-off basis, as and when required.
The Contracting Authority or its public sector partners/customers makes no guarantee as to the volume of business on offer or to be awarded, and any volumes given are indicative only and intended as a general guide. There is no commitment at the time of tendering from any parties outside of the Contracting Authority and this should be taken into consideration when bidding.
All framework management, post-tender, will be in accordance with the Public Contracts Regulations 2015. The call-off orders will be allocated by terms laid down in the framework. Please see the tender documentation for further details.
The Contracting Authority also reserves the right to operate a public tender or quotations outside of the framework where so required.
As part of the Governments National Procurement Strategy, collaborative working and supporting other Authorities now forms part of the Contracting Authority's procurement remit. This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within Staffordshire and neighboring geographical areas as prescribed by the NUTS codes in this notice. These will include Health and NHS Bodies, Local Authorities, Contracting Authorities, any other Government Department, Defence, Police and Emergency Services, Metropolitan/District Councils, Utilities, Educational Establishments, and Utilities, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate.
— payments may be made following acceptance by the banking agents of Staffordshire County Council.
Legal form of groups of providers:
— no special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.
For reference the following website outlines the Contracting Authority's policy on the Community Right to Challenge:
The Contracting Authority will incorporate a minimum 10 calendar days standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers.
The award decision process will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender(s), and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract/Framework Agreement.
If an appeal regarding the award of a contract/Framework Agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages.
If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages.
The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.