Services - 14301-2019

11/01/2019    S8    - - Services - Contract notice - Open procedure 

United Kingdom-Stafford: Landscape architectural services

2019/S 008-014301

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Staffordshire County Council
1 Staffordshire Place, Tipping Street
Stafford
ST16 2DH
United Kingdom
Contact person: Paul Timmins
Telephone: +44 1785854646
E-mail: paul.timmins@staffordshire.gov.uk
Fax: +44 1785854660
NUTS code: UKG2

Internet address(es):

Main address: http://www.staffordshire.gov.uk/business/procurement

I.1)Name and addresses
Stafford Borough Council
Stafford
ST16 3AQ
United Kingdom
E-mail: paul.timmins@staffordshire.gov.uk
NUTS code: UKG2

Internet address(es):

Main address: http://www.staffordshire.gov.uk/business/procurement

I.1)Name and addresses
Cannock Chase District Council
Cannock
WS11 1BG
United Kingdom
E-mail: paul.timmins@staffordshire.gov.uk
NUTS code: UKG2

Internet address(es):

Main address: http://www.staffordshire.gov.uk/business/procurement

I.1)Name and addresses
South Staffordshire Council
Codsall
WV8 1PX
United Kingdom
E-mail: paul.timmins@staffordshire.gov.uk
NUTS code: UKG2

Internet address(es):

Main address: http://www.staffordshire.gov.uk/business/procurement

I.1)Name and addresses
Stoke-on-Trent City Council
Stoke-On-Trent
United Kingdom
Contact person: Jonathan.Phipps
E-mail: Jonathan.Phipps@stoke.gov.uk
NUTS code: UKG2

Internet address(es):

Main address: https://www.stoke.gov.uk/site/

I.1)Name and addresses
Keele University
Keele
ST5 5BG
United Kingdom
Contact person: Darren Pearce
E-mail: d.pearce@keele.ac.uk
NUTS code: UKG2

Internet address(es):

Main address: https://www.keele.ac.uk/

I.1)Name and addresses
Newcastle-under-Lyme Borough Council
Newcastle-under-Lyme
ST5 2AG
United Kingdom
Contact person: Simon Sowerby
E-mail: Simon.Sowerby@newcastle-staffs.gov.uk
NUTS code: UKG2

Internet address(es):

Main address: https://www.newcastle-staffs.gov.uk/

I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Default.aspx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Default.aspx
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply, Installation, Repairs and Maintenance of Tarmacadam, and Other Surfaces (Framework Agreement)

Reference number: IA1586
II.1.2)Main CPV code
71420000
II.1.3)Type of contract
Services
II.1.4)Short description:

A Framework Agreement to provide Staffordshire County Council (and/or any partners who access this framework) to provide for the supply, installation, repairs and maintenance of tarmacadam, and other surfaces on County Council (or partner) buildings and grounds mainly within Staffordshire. The scope of the agreement also includes for, as a minimum, playground/surface markings, playgrounds, car parks, sports courts, pedestrian ways, traffic routes and associated fixed equipment (e.g. benches, canopies, lighting, charge points etc). Although projects will normally range between 20 000 GBP and 60 000 GBP in value, there will be projects both under 20 000 GBP and over 60 000 GBP with no planned upper or lower limit of any job value. Refer to the Framework Terms for full specification.

II.1.5)Estimated total value
Value excluding VAT: 3 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
44113100
44113000
44113600
44113700
44113810
44113800
44113900
45213312
14210000
44114200
45233260
45212213
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

The main place of performance for the Contracting Authority is Staffordshire. The framework has been left open for other partners/customers to manage and award their own call-off awards.

II.2.4)Description of the procurement:

A Framework Agreement to provide Staffordshire County Council (and/or any partners who access this framework) to provide for the supply, installation, repairs and maintenance of tarmacadam, and other surfaces on County Council (or partner) buildings and grounds mainly within Staffordshire. The scope of the agreement also includes for, as a minimum, playground/surface markings, playgrounds, car parks, sports courts, pedestrian ways, traffic routes and associated fixed equipment (e.g. benches, canopies, lighting, charge points etc). Although projects will normally range between 20 000 GBP and 60 000 GBP in value, there will be projects both under 20 000 GBP and over 60 000 GBP with no planned upper or lower limit of any job value. Refer to the framework terms for full specification.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

It is envisaged that contract advert notices for the next Framework Agreement may be placed within the next 2 or 3 years. This cannot be guaranteed.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Envisaged Framework Agreement commencing 1.6.2019 to 31.5.2023 (4 years).

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

This is an electronic tender. See VI.3) of this notice.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

(1) It is “mandatory” that the suppliers have a current and valid assessment of the Contractors Health and Safety Assessment Scheme (or can fully demonstrate equivalence of this standard) at the submission closing time/date deadline of the tender process.

(2) It is “mandatory” that suppliers hold an accreditation with CHAS (or can fully demonstrate equivalence) qualified to the level/status of principal Contractor and that this is clearly evidenced with your tender submission at the submission closing time/date deadline of the tender process.

(3) All providers shall be positively accredited by Constructionline (or can fully demonstrate equivalence) for the category appropriate to the project scope.

All valid/recognised accreditations must have already been reached, are clearly documented and can be evidenced at the submission closing time/date deadline of the tender. It is not acceptable for suppliers to state they are in the process of being accredited, being re-accredited, or have applied for accreditation.

Suppliers must have updated all 3rd party databases showing the correct category of work (with Constructionline or equivalent) and it is clearly documented and can be evidenced at the submission closing time/date deadline of the tender. It is not acceptable for suppliers to state they are in the process of being accredited, being re-accredited, or have applied for accreditation. It is not acceptable to have categories which are listed as suspended, irrelevant, pending, on hold etc (or similar).

Refer to the Questionnaire as part of the procurement documentation.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Continued appointment to the Framework Agreement and subsequent call-off contracts are in accordance with suppliers adherence to pre-established, ongoing, key performance indicators. See the procurement documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/02/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 11/02/2019
Local time: 12:30
Place:

Staffordshire County Council.

Information about authorised persons and opening procedure:

Limited to Officers of Staffordshire County Council.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

It is envisaged that contract advert notices for the next Framework Agreement may be placed within the next 2 or 3 years. This cannot be guaranteed.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

This is an electronic tender. All submission must be made via the formal Contracting Authority electronic tendering platform.

All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.

How to register — follow the link to Proactis electronic tendering:

https://supplierlive.proactisp2p.com/Account/Login

If you require urgent assistance regarding the initial usage of the e-Tendering package please contact the Contracting Authority point-of-contact in Section I.1) of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to commercial.team@staffordshire.gov.uk

This procurement is for a Framework Agreement between the appointed providers(s) and the Contracting Authority, to supply predominately services on an ad-hoc call-off basis, as and when required.

The Contracting Authority or its public sector partners/customers makes no guarantee as to the volume of business on offer or to be awarded, and any volumes given are indicative only and intended as a general guide. There is no commitment at the time of tendering from any parties outside of the Contracting Authority and this should be taken into consideration when bidding.

All framework management, post-tender, will be in accordance with the Public Contracts Regulations 2015. The call-off orders will be allocated by terms laid down in the framework. Please see the tender documentation for further details.

The Contracting Authority also reserves the right to operate a public tender or quotations outside of the framework where so required.

As part of the Governments National Procurement Strategy, collaborative working and supporting other Authorities now forms part of the Contracting Authority's procurement remit. This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within Staffordshire and neighboring geographical areas as prescribed by the NUTS codes in this notice. These will include Health and NHS Bodies, Local Authorities, Contracting Authorities, any other Government Department, Defence, Police and Emergency Services, Metropolitan/District Councils, Utilities, Educational Establishments, and Utilities, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate.

Financing/Payment:

— payments may be made following acceptance by the banking agents of Staffordshire County Council.

Legal form of groups of providers:

— no special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.

For reference the following website outlines the Contracting Authority's policy on the Community Right to Challenge:

http://www.staffordshire.gov.uk/business/procurement/Community-Right-to-Challenge/Community-Right-to-Challenge.aspx

VI.4)Procedures for review
VI.4.1)Review body
Staffordshire County Council
1 Staffordshire Place
Stafford
ST16 2DH
United Kingdom
VI.4.2)Body responsible for mediation procedures
Staffordshire County Council
1 Staffordshire Place
Stafford
ST16 2DH
United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum 10 calendar days standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers.

The award decision process will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender(s), and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract/Framework Agreement.

If an appeal regarding the award of a contract/Framework Agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages.

If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages.

The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.

VI.4.4)Service from which information about the review procedure may be obtained
Staffordshire County Council
1 Staffordshire Place
Stafford
ST16 2DH
United Kingdom
VI.5)Date of dispatch of this notice:
08/01/2019