Voluntary ex ante transparency notice
Legal Basis:
Directive 2014/25/EU
Section I: Contracting authority/entity
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Procurement 99/2016 Contracts for Gemini software portfolio.
Reference number: 99/2016
II.1.2)Main CPV code72500000 Computer-related services
II.1.3)Type of contractServices
II.1.4)Short description:
— Consultancy services over 4 years.
SSA-B-simple. The signed contract will be a framework agreement.
— Maintenance contract over 4 years.
SSA-V. The signed contract will be a continual contract.
— Operational contract for Geminin Portal over 4 years.
Contract No 14017 Operational Contract Skydrift Gemini Portal is to be extended.
II.1.6)Information about lotsThis contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)Value excluding VAT: 8 700 000.00 NOK
II.2)Description
II.2.1)Title:
Framework agreement for consultancy services SSA-B-simple
Lot No: 1
II.2.2)Additional CPV code(s)72500000 Computer-related services
II.2.3)Place of performanceNUTS code: NO011 Oslo
II.2.4)Description of the procurement:
VAV uses Gemini software to document the pipeline network and customer enquiries. Gemini VA /Gemini Portal and Gemini Melding have become a part of the vital applications for VAV. It is very important that VAV has access to the necessary competence to ensure stable operation of the software and systems, as well as capacity to carry out the required system improvement measures.
II.2.5)Award criteriaPrice
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Maintenance Contract SSA-V
Lot No: 2
II.2.2)Additional CPV code(s)72500000 Computer-related services
II.2.3)Place of performanceNUTS code: NO011 Oslo
II.2.4)Description of the procurement:
The maintenance contract shall provide support and maintenance services for the software/systems we currently have from Powel: — Gemini VA includes the ESRI geo database Geova — Gemini Melding — Gemini Portal, with the added modules ‘Diary registration’, ‘WFS service’, ‘Link to PGArkiv’, ‘Valve Position’ and ‘Picture Registration’ — Gemini Oppmåling — Gemini Matrikkel sync.
II.2.5)Award criteriaPrice
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Operational contract Skydrift Gemini Portal
Lot No: 3
II.2.2)Additional CPV code(s)72500000 Computer-related services
II.2.3)Place of performanceNUTS code: NO011 Oslo
II.2.4)Description of the procurement:
Contract extension for contract no. 14017 Operational Contract Skydrift Gemini Portal.
The operational contract is for the provision of operational services connected to Gemini Portal.
II.2.5)Award criteriaPrice
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureAward of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
- The procurement falls outside the scope of application of the directive
Explanation:
Attention is drawn to the fact that from 1.1.2017, VAV's procurements will be covered by the regulations on procurement rules in the utilities sector dated 12 August No 975 (the utilities regulations). However, as the tender invitation was sent to the supplier in 2016 and negotiations have been ongoing from December 2016, the public procurement regulations (FOA) dated 7.4.2006 No 402 parts I and III will form the basis for the procurement. The utilities regulations § 9-3 will regulate equivalent situations.
The procedure has been a negotiated procedure without a prior notice in accordance with FOA § 14-4, letter c. The exception provision lists several alternative terms for use, as follows: ‘If the service, due to technical or artistic reasons or to protect a monopoly, can only be provided by 1 specific supplier’.
VAV has in-depth knowledge of the national and international market. In this case there is only 1 tenderer who can carry out the services and there are no equivalent services that can be offered by another supplier. The reason for this is that the Gemini products are proprietor software, with the supplier having the sole rights to software applications and source codes. The sole rights also mean that there are no other consultants than the supplier Powel who can offer assistance in Gemini products. It is, thus, only Powel who has the necessary technical competence in the products. It would, thus, not be effective to have assistance from another supplier. When the above mentioned is taken into consideration, it is understood that the supplier Powel, in addition to having the sole rights, is also the only supplier who can actually provide the services in question. The terms for using the exception provision in § 14-4, letter c, are, thus, deemed to be fulfilled.
IV.1.3)Information about framework agreementThe procurement involves the establishment of a framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
Section V: Award of contract/concession
Title:
Framework agreement for consultancy services SSA-B-simple
V.2)Award of contract/concession
V.2.1)Date of contract award decision:04/04/2017
V.2.2)Information about tendersThe contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaireOfficial name: Powel AS
Postal address: Klæbuveien 194
Town: Trondheim
NUTS code: NO011 Oslo
Postal code: 7037
Country: Norway
The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)Total value of the contract/lot/concession: 2 500 000.00 NOK
V.2.5)Information about subcontracting
Section V: Award of contract/concession
Title:
Maintenance Contract SSA-V
V.2)Award of contract/concession
V.2.1)Date of contract award decision:04/04/2017
V.2.2)Information about tendersThe contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaireOfficial name: Powel AS
Postal address: Klæbuveien 194
Town: Trondheim
NUTS code: NO011 Oslo
Postal code: 7037
Country: Norway
The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)Total value of the contract/lot/concession: 5 800 000.00 NOK
V.2.5)Information about subcontracting
Section V: Award of contract/concession
Title:
Contract extension for contract No 14017 Operational Contract Skydrift Gemini Portal.
V.2)Award of contract/concession
V.2.1)Date of contract award decision:04/04/2017
V.2.2)Information about tendersThe contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaireOfficial name: Powel AS
Postal address: Klæbuveien 194
Town: Trondheim
NUTS code: NO011 Oslo
Postal code: 7037
Country: Norway
The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)Total value of the contract/lot/concession: 400 000.00 NOK
V.2.5)Information about subcontracting
Section VI: Complementary information
VI.3)Additional information:
VAV plans a generation shift of the management system. Work for the change can take another 4 years. There is, therefore, a need for the above mentioned contracts for a further 4 years. The reason is that the change is considerably more demanding that expected. The change requires some prerequisites to be in place. On a national level, VAV has, in the last 3 years, been an initiator in preparing SOSI pipelines as a national standard for the pipeline network, in cooperation with the branch and the Norwegian Mapping Authority. This time-consuming work has contributed to the water and sewage branch having a national data exchange standard that is closer to open international standards, that all software suppliers shall deal with in the future. VAV is in the process of facilitating a real competition for software systems. At the same time, VAV has carried out a preliminary project for a new management system that selected a clear development strategy and has actively worked on modernising VAV's map systems.
VI.4)Procedures for review
VI.4.1)Review bodyOfficial name: Oslo kommune Vann- og avløpsetaten
Postal address: Postboks 4704 Sofienberg
Town: Oslo
Postal code: 0506
Country: Norway
E-mail:
postmottak@vav.oslo.kommune.no VI.5)Date of dispatch of this notice:12/04/2017