Services - 144229-2017

15/04/2017    S75

Germany-Cologne: IT application and infrastructure management services (ITAIMS)

2017/S 075-144229

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Aviation Safety Agency
Postal address: Konrad Adenauer Ufer 3
Town: Cologne
NUTS code: DEA23 Köln
Postal code: 50668
Country: Germany
Telephone: +49 22189990000
Fax: +49 22189990999
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Aviation safety, environment.

Section II: Object

II.1)Scope of the procurement

IT application and infrastructure management services (ITAIMS).

Reference number: EASA.2017.HVP.08.
II.1.2)Main CPV code
72000000 IT services: consulting, software development, Internet and support
II.1.3)Type of contract
II.1.4)Short description:

EASA's strategy on IT for the coming years is focussed on leveraging the value of information, a cross-organisational, consolidated and secure IT system landscape, fostering e-collaboration and a scalable and resilient IT as a service.

In order to close the gap between a high demand for IT and the internal technical capacity, EASA wishes to conclude a framework contract in cascade, for supporting the maintenance and operation of its IT application and infrastructure landscape supporting the IT services provided to the business, and the further evolution thereof, in order to realise EASA's strategy on IT and to keep on providing a reliable and secure IT system landscape.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
72110000 Hardware selection consultancy services
72120000 Hardware disaster-recovery consultancy services
72130000 Computer-site planning consultancy services
72140000 Computer hardware acceptance testing consultancy services
72150000 Computer audit consultancy and hardware consultancy services
72210000 Programming services of packaged software products
72220000 Systems and technical consultancy services
72230000 Custom software development services
72240000 Systems analysis and programming services
72250000 System and support services
72260000 Software-related services
72310000 Data-processing services
72320000 Database services
72330000 Content or data standardization and classification services
72510000 Computer-related management services
72540000 Computer upgrade services
72590000 Computer-related professional services
72610000 Computer support services
72710000 Local area network services
72720000 Wide area network services
72810000 Computer audit services
72820000 Computer testing services
72910000 Computer back-up services
72920000 Computer catalogue conversion services
II.2.3)Place of performance
NUTS code: DEA23 Köln
Main site or place of performance:

Cologne, Germany.

II.2.4)Description of the procurement:

The contract covers the execution of services through 3 types of contracts, time and means, quoted time and means and fixed price.

Time and means:

As an indication, in 2016, EASA has ordered close to 4 000 man-days falling under the scope of this framework contract. With current estimation of the future volume required + contingency of 20 %, an additional volume of 2 000 man-days needs to be considered. Total number of man-days sums up to approximately 5 700 man-days on a yearly basis.

Fixed price contract — quoted time and means:

The investment in fixed price contract/quoted time and means varies yearly, the projects selected for the period 2018–2021 are not fully defined yet.

The indicative volume for fixed price contract and quoted time and means is set at 2 500 000 EUR for 2017. The average is likely to be around 2 000 000 EUR/year.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework contract is intended to be signed for an initial period of 2 years and shall be renewable up to 2 times for 12 months each, i.e. a total maximum duration of 4 years under the same conditions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/06/2017
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/06/2017
Local time: 9:30

EASA, Cologne, Germany.

Information about authorised persons and opening procedure:

Maximum 1 legal representative per participating tenderer may attend the opening session. Tenderers shall inform the Agency of their intention to attend, at least 5 days prior to the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1.

If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal.

Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.

VI.5)Date of dispatch of this notice: