Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority
I.3)CommunicationAdditional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Provision of conference and multimedia equipment and services in ECDC.
Reference number: OJ/2017/ICT/9242.
II.1.2)Main CPV code42965000 Information-processing equipment - RC05 - QA12
II.1.3)Type of contractSupplies
II.1.4)Short description:
ECDC is looking for a contractor for the provision (purchase or rental), installation, maintenance and support of all multimedia equipment and related services used in the Emergency Operations Centre (EOC) and all conference and meeting areas at the current as well as at the future ECDC premises.
The contractor must be able to provide a full product suite in multimedia systems that include, but are not limited to video-conferencing, audio-conferencing, Web-conferencing, projectors, video wall, digital signage, sound systems, streaming services, cameras, and interpretation systems. The contractor must also be able to provide supporting services (on-site staff) to assist ECDC's AV specialist, ECDC's EOC specialists, installation of equipment, on-site support, training for ECDC staff and maintenance of the equipment as needed.
II.1.5)Estimated total valueValue excluding VAT: 1 000 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)50312600 Maintenance and repair of information technology equipment
72222300 Information technology services
50300000 Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
50340000 Repair and maintenance services of audio-visual and optical equipment
50343000 Repair and maintenance services of video equipment
32320000 Television and audio-visual equipment
32321000 Television projection equipment
32321200 Audio-visual equipment
32351000 Accessories for sound and video equipment
51314000 Installation services of video equipment
32232000 Video-conferencing equipment
32323000 Video monitors
32323300 Video equipment
32350000 Parts of sound and video equipment
32351200 Screens
II.2.3)Place of performanceNUTS code: SE SVERIGE
Main site or place of performance:
ECDC and contractor's premises.
II.2.4)Description of the procurement:
See Internet address provided in Section I.3.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
See Internet address provided in Section I.3.
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersList and brief description of conditions:
See Internet address provided in Section I.3.
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
See Internet address provided in Section I.3.
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 22/05/2017
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 24/05/2017
Local time: 10:00
Information about authorised persons and opening procedure:
See Internet address provided in Section I.3.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.3)Additional information:
See Internet address provided in Section I.3.
VI.4)Procedures for review
VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
See Internet address provided in Section I.3.
VI.5)Date of dispatch of this notice:07/04/2017