Services - 147730-2016

29/04/2016    S84

Belgium-Brussels: UCA 16/022 — waste disposal services for the different buildings occupied by the General Secretariat of the Council of the European Union in Brussels and the surrounding area

2016/S 084-147730

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Council of the European Union, secrétariat général
Postal address: rue de la Loi 175
Town: Bruxelles
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1048
Country: Belgium
Telephone: +32 2-281-8062
Fax: +32 2-280-0262
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

UCA 16/022 — waste disposal services for the different buildings occupied by the General Secretariat of the Council of the European Union in Brussels and the surrounding area.

Reference number: UCA 16/022.
II.1.2)Main CPV code
90510000 Refuse disposal and treatment
II.1.3)Type of contract
II.1.4)Short description:

The contract involves the disposal of waste from buildings occupied by the General Secretariat of the Council of the European Union, including 3 located close to the Schuman roundabout in Brussels and a storage warehouse currently located in Overijse.

The following types of waste are to be removed: class II, class III (construction waste), hazardous waste (e.g. ink cartridges, batteries, bulbs, oils, solvents), medical waste, glass, wood, metal, plastic bottles and containers, metal containers and packaging, cartons, electrical appliances, IT, excluding paper, cardboard and polystyrene.

II.1.5)Estimated total value
Value excluding VAT: 0.01 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
90520000 Radioactive-, toxic-, medical- and hazardous waste services
II.2.3)Place of performance
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:

This contract covers the following services:

— hire of various types of container (item 1 on the financial form),

— collection, transport, emptying (item 3 on the financial form),

— selective treatment, recycling, recovery or incineration (item 4 on the financial form) of all types of waste except paper, cardboard and polystyrene, as well as the purchase of related supplies (e.g. single-use containers) needed to carry out the services required (item 2 on the financial form),

— support services to improve the quality of waste sorting.

The Secretariat attaches particular importance to compliance with environmental protection rules and requests a guarantee from the future contractor that waste will be disposed of at the correct treatment facility in accordance with the legislation in force for each type of waste. This contract involves acquiring high-quality services that are carried out taking account of both economic efficiency and compliance with the ISO 14001 environmental standards and the EMAS Regulation. Whenever relevant, the contractor shall inform the Secretariat of any opportunities to improve the services set out in the contract.

II.2.5)Award criteria
Criteria below
II.2.6)Estimated value
Value excluding VAT: 0.01 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
Maximum number: 10
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The General Secretariat of the Council shall not publish the estimated value of the contracts (see points II.1.5 and II.2.6). The estimated volume of the contract is indicated in the specifications.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

please refer to the website specified in point I.3.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

1. certificate of enrolment on the professional or trade register, a statement under oath, or a certificate in accordance with the conditions laid down in the Member State in which the tenderer resides;

2. copy of the balance sheets and operating accounts, or other supporting documents which clearly state, as a minimum, the turnover and pre-tax profit for the past 3 years.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

1) presentation of the company, its fields of activity and its structure, with evidence of its professional and technical capacity;

2) list of references for the main services provided over the past 3 years which are similar to those in this contract, with details of their values, dates and the public or private recipients involved;

3) description of the technical equipment, tools and materials used to carry out the contract;

4) statement as to the tenderer's average annual manpower for the past 3 years;

5) indication of the part of the contract which the tenderer intends to subcontract, if at all;

6) provide evidence that the tenderer has implemented a certified environmental management system meeting the requirements of a recognised standard such as ISO 14001, EMAS or equivalent. In addition, provide a description of the environmental management measures which the tenderer applies as a general rule to similar contracts;

7) the tenderer must provide the approved waste collector and transporter certificates for the Brussels-Capital Region and the Flemish and Walloon regions. These certificates must be provided for the different categories of waste involved in this tender.

Minimum level(s) of standards possibly required:

the tenderer must provide proof that it owns at least:

— 3 lorries for transporting containers of 12/20/30 m3,

— 2 self-contained compactors of 20 m3,

— 5 open containers of 12 m3,

— 5 open containers of 20 m3,

— 5 open containers of 30 m3,

— 6 bottle banks with a capacity of 1 500 l,

— 10 watertight open-top containers for hazardous waste and ink cartridges (height +- 750 mm) with a capacity of 600 l,

— 5 boxes for bulbs (height +-800 mm) with a capacity of 1 100 l,

— 5 wire mesh containers (height +-1 600 mm) on pallets for brown goods (TVs, computers, etc.) and white goods (domestic appliances, etc.) with a capacity of 2 200 l,

— capacity support for optimising the quality of waste sorting.

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

1. Have approval from the appropriate authorities for the collection and transport of hazardous waste and approval or authorisation from the appropriate authorities for the collection and transport of non-hazardous waste pursuant to legislation on collection, transport and treatment of waste in force where said waste collection, transport and treatment is carried out.

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 26/05/2016
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

within 2 months of notice being given to the plaintiff or, should no notice be given, within 2 months of the date on which the matter in question became known.

A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

The procedural time limits are extended on account of distance by a single period of 10 days, whatever the relevant party's usual place of residence or domicile.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Council of the European Union, General Secretariat
Postal address: rue de la Loi 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
Telephone: +32 2-2818062
Fax: +32 2-2800262
Internet address:
VI.5)Date of dispatch of this notice: