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United Kingdom-Inverness: Grounds-maintenance equipment
Section I: Contracting authority
Section II: Object
Dynamic Purchasing System for the Provision of Ground Maintenance Equipment
This contract notice relates to the setting up of a Dynamic Purchasing System (DPS) which will be used by highland council for the provision of a variety of ground maintenance equipment and related services on either a purchase or hire basis.
The DPS will be split in to a number of lots to cover the wide range of equipment required on a seasonal or potentially longer term basis (see lots descriptions for specific details).
Lot 1 - Large (>750 mm-30") Mower Hire and Service only
Throughout the Highland Council area.
The supply, breakdown repair and service of the full complement of equipment listed in the attached specification as follows:
1— for the remainder of the 2018 season based on the following approximate timescales
— Issue of Lot June 2018; Award of Lot July 2018; Delivery of Lot July 2018 until October 2018.
2. Annually for each following season for the duration of the DPS based on the following approximate timescales
— Issue of Lot August; Award of Lot August; Delivery of Lot in the following March to October. (For clarity, the requirement for the 2019 season will be addressed in August 2018 to the above timescales).
The duration of this award will be made on the most economically advantageous basis for the Council, up to 5 years. The council reserves the right to alter the specification and numbers required based on specific requirements at the time.
Lot 2 — Strimmer Hire and Service /Strimmer Purchase
Supply, breakdown repair and service of the full complement of equipment listed as per the specification (the council reserves the right to amend to suit specific requirements as they arise) for the 2019 season and annually thereafter for each following season (March to October) for the duration of the DPS.
The following expected timescales for the 2019 season will apply-.
Issue of Lot January 2019; Award of Lot January 2019; Delivery of Lot March to October 2019.
For subsequent seasonal requirements the timescales above are expected to be applied.
The duration of any hire agreement will be based on the most economically advantageous for the council, for a period of up to 5 years.
For purchases, delivery of the Lot will be expected at any time from March 2019 on wards for the duration of the DPS.
Lot 3 - Small (<750 mm-30") Mower Hire and Service or Purchase
Monthly hire, including delivery and collection and the use of a substitute if not returned to use within 24 hours of a reported failure for the 2019 season and annually thereafter for the duration of the DPS based on the following expected timescales.
Issue of Lot August 2018; Award of Lot August 2018; Delivery of Lot March 2019 to October 2019.
For purchased equipment delivery will be from March 2019.
The duration of the hire will be on the most economically advantageous basis for the council for the duration of the DPS.
Lot 4 — Rough Cut Mower
Hire, delivery and collection and the use of a substitute if not returned repaired within 24 hours of a reported failure.
Potential hire periods.
Expected timescales for the provision of this Lot.
Issue of Lot July 2018; Award of Lot July 2018; Delivery of Lot October 2018 to March 2019.
Delivery of the Lot will be from October to March each year for the duration of the DPS. The duration of the hire award will be on the most economically advantageous basis for the council for the duration of the DPS.
Lot 5 — Ex-demonstrator machinery purchase
Purchase of ex-demonstrator machinery as required to fulfill Council requirements for Grounds Maintenance equipment for the duration of the DPS.
Examples might include tractors, mini-excavators, ride-on mowers.
Equipment must be less than 2 years old and must come with warranty which will allow repairs to be undertaken within 24 hours of any reported failure.
The timescales for this Lot is expected to be.
Issue of Lot September 2018; Award of Lot September 2018; Delivery of Lot - as soon as practicable after award given the nature of this equipment and on agreement with council.
Lot 6 — Purchase of Small Plant
Chainsaws, blowers, pumps, small mowers, hedge trimmers, weedkilling backpacks, specialist mowers, and any other grounds maintenance small machinery as required.
Issue of Lot October 2018; Award of Lot October 2018; Delivery of Lot March 2019 on wards.
The same expected timescales will apply for the duration of the DPS.
Lot 7 — Purchase of trailers
Purchase of trailers.
Issue of Lot November 2018; Award of Lot 2018; Delivery of Lot from March 2019 (or by agreement with the Council).
The expected timescales will apply annually for the duration of the DPS.
Lot 8 — Purchase of mini-tractors
Purchase of mini-tractors and potential provision of additional accessories to address service specific operations such as grass cutting and footpath gritting.
Expected timescale for this Lot is.
Issue of Lot September 2018; Award of Lot 2018; Delivery of Lot March 2019 on wards or as agreed with the Council.
This expected timescale will apply annually for the duration of the DPS.
Additional accessories as specified by the Council based on potential requirements.
Section III: Legal, economic, financial and technical information
Bidders will be required to demonstrate that they can meet the mandatory requirements of providing 24 x 7 Support and a 4 Hour response for reports of breakdowns and /or damage. Substitute equipment of the same or better specification must be made available in the event that the required timescales will not be met.
Tenderers are required to demonstrate that their financial position provides adequate assurance of their financial strength in order to provide the goods /services required during the contract period.
In the event that analysis of a tenderer's position determines that additional measures are necessary in order to provide adequate assurance of their financial strength, the tenderer may be required to provide either a parent company guarantee or a bank guarantee. Failure to provide this if requested, may result in the tenderer's submission failing to meet the minimum standards and being given no further consideration.
The council may take up references from any agency such as Equifax.
Bidders must be able to demonstrate that they can offer 24 x 7 support and a 4 hour response for any reports of damage and /or breakdown.
Further performance conditions will be detailed within each lot.
Section IV: Procedure
The council reserves the right to run electronic auctions as part of the further competition process for awarding individual work packages under the contracts created as a result of this tender process.
Section VI: Complementary information
As per schedule.
Note: To register your interest in this notice and obtain any additional information please visit the public contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=538383
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Information will be provided in specific DPS call-off requirement documents.