Supplies - 150497-2018

07/04/2018    S68

United Kingdom-Inverness: Grounds-maintenance equipment

2018/S 068-150497

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: The Highland Council
Postal address: Council Headquarters, Glenurquhart Road
Town: Inverness
NUTS code: UKM6 Highlands and Islands
Postal code: IV3 5BX
Country: United Kingdom
Contact person: Fiona Conti
E-mail: cpssprocurement@aberdeencity.gov.uk
Telephone: +44 1463702255

Internet address(es):

Main address: http://www.highland.gov.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Dynamic Purchasing System for the Provision of Ground Maintenance Equipment

Reference number: HC/CS/GME/DPS2018
II.1.2)Main CPV code
43325100 Grounds-maintenance equipment
II.1.3)Type of contract
Supplies
II.1.4)Short description:

This contract notice relates to the setting up of a Dynamic Purchasing System (DPS) which will be used by highland council for the provision of a variety of ground maintenance equipment and related services on either a purchase or hire basis.

The DPS will be split in to a number of lots to cover the wide range of equipment required on a seasonal or potentially longer term basis (see lots descriptions for specific details).

II.1.5)Estimated total value
Value excluding VAT: 3 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 8
II.2)Description
II.2.1)Title:

Lot 1 - Large (>750 mm-30") Mower Hire and Service only

Lot No: 1
II.2.2)Additional CPV code(s)
43325100 Grounds-maintenance equipment
16310000 Mowers
16311000 Lawnmowers
16311100 Lawn, park or sports-ground mowers
II.2.3)Place of performance
NUTS code: UKM6 Highlands and Islands
Main site or place of performance:

Throughout the Highland Council area.

II.2.4)Description of the procurement:

The supply, breakdown repair and service of the full complement of equipment listed in the attached specification as follows:

1— for the remainder of the 2018 season based on the following approximate timescales

— Issue of Lot June 2018; Award of Lot July 2018; Delivery of Lot July 2018 until October 2018.

2. Annually for each following season for the duration of the DPS based on the following approximate timescales

— Issue of Lot August; Award of Lot August; Delivery of Lot in the following March to October. (For clarity, the requirement for the 2019 season will be addressed in August 2018 to the above timescales).

The duration of this award will be made on the most economically advantageous basis for the Council, up to 5 years. The council reserves the right to alter the specification and numbers required based on specific requirements at the time.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 30
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 2 — Strimmer Hire and Service /Strimmer Purchase

Lot No: 2
II.2.2)Additional CPV code(s)
16160000 Miscellaneous gardening equipment
43325100 Grounds-maintenance equipment
II.2.3)Place of performance
NUTS code: UKM6 Highlands and Islands
Main site or place of performance:

Throughout the Highland Council area.

II.2.4)Description of the procurement:

Supply, breakdown repair and service of the full complement of equipment listed as per the specification (the council reserves the right to amend to suit specific requirements as they arise) for the 2019 season and annually thereafter for each following season (March to October) for the duration of the DPS.

The following expected timescales for the 2019 season will apply-.

Issue of Lot January 2019; Award of Lot January 2019; Delivery of Lot March to October 2019.

For subsequent seasonal requirements the timescales above are expected to be applied.

The duration of any hire agreement will be based on the most economically advantageous for the council, for a period of up to 5 years.

For purchases, delivery of the Lot will be expected at any time from March 2019 on wards for the duration of the DPS.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 30
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 3 - Small (<750 mm-30") Mower Hire and Service or Purchase

Lot No: 3
II.2.2)Additional CPV code(s)
16310000 Mowers
16311000 Lawnmowers
16311100 Lawn, park or sports-ground mowers
II.2.3)Place of performance
NUTS code: UKM6 Highlands and Islands
Main site or place of performance:

Throughout the Highland Council area.

II.2.4)Description of the procurement:

Monthly hire, including delivery and collection and the use of a substitute if not returned to use within 24 hours of a reported failure for the 2019 season and annually thereafter for the duration of the DPS based on the following expected timescales.

Issue of Lot August 2018; Award of Lot August 2018; Delivery of Lot March 2019 to October 2019.

For purchased equipment delivery will be from March 2019.

The duration of the hire will be on the most economically advantageous basis for the council for the duration of the DPS.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 30
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 4 — Rough Cut Mower

Lot No: 4
II.2.2)Additional CPV code(s)
43325100 Grounds-maintenance equipment
II.2.3)Place of performance
NUTS code: UKM6 Highlands and Islands
Main site or place of performance:

Throughout the Highland Council area.

II.2.4)Description of the procurement:

Hire, delivery and collection and the use of a substitute if not returned repaired within 24 hours of a reported failure.

Potential hire periods.

Monthly.

Weekly.

Expected timescales for the provision of this Lot.

Issue of Lot July 2018; Award of Lot July 2018; Delivery of Lot October 2018 to March 2019.

Delivery of the Lot will be from October to March each year for the duration of the DPS. The duration of the hire award will be on the most economically advantageous basis for the council for the duration of the DPS.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 30
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 5 — Ex-demonstrator machinery purchase

Lot No: 5
II.2.2)Additional CPV code(s)
43325100 Grounds-maintenance equipment
II.2.3)Place of performance
NUTS code: UKM6 Highlands and Islands
Main site or place of performance:

Throughout the Highland Council area.

II.2.4)Description of the procurement:

Purchase of ex-demonstrator machinery as required to fulfill Council requirements for Grounds Maintenance equipment for the duration of the DPS.

Examples might include tractors, mini-excavators, ride-on mowers.

Equipment must be less than 2 years old and must come with warranty which will allow repairs to be undertaken within 24 hours of any reported failure.

The timescales for this Lot is expected to be.

Issue of Lot September 2018; Award of Lot September 2018; Delivery of Lot - as soon as practicable after award given the nature of this equipment and on agreement with council.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 30
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 6 — Purchase of Small Plant

Lot No: 6
II.2.2)Additional CPV code(s)
43325100 Grounds-maintenance equipment
16160000 Miscellaneous gardening equipment
II.2.3)Place of performance
NUTS code: UKM6 Highlands and Islands
II.2.4)Description of the procurement:

Chainsaws, blowers, pumps, small mowers, hedge trimmers, weedkilling backpacks, specialist mowers, and any other grounds maintenance small machinery as required.

Expected timescales.

Issue of Lot October 2018; Award of Lot October 2018; Delivery of Lot March 2019 on wards.

The same expected timescales will apply for the duration of the DPS.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 30
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 7 — Purchase of trailers

Lot No: 7
II.2.2)Additional CPV code(s)
34223300 Trailers
34223310 General-purpose trailers
II.2.3)Place of performance
NUTS code: UKM6 Highlands and Islands
Main site or place of performance:

Throughout the Highland Council area.

II.2.4)Description of the procurement:

Purchase of trailers.

Expected timescales.

Issue of Lot November 2018; Award of Lot 2018; Delivery of Lot from March 2019 (or by agreement with the Council).

The expected timescales will apply annually for the duration of the DPS.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 30
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 8 — Purchase of mini-tractors

Lot No: 8
II.2.2)Additional CPV code(s)
43325100 Grounds-maintenance equipment
16700000 Tractors
34390000 Tractor accessories
II.2.3)Place of performance
NUTS code: UKM6 Highlands and Islands
Main site or place of performance:

Throughout the Highland Council area.

II.2.4)Description of the procurement:

Purchase of mini-tractors and potential provision of additional accessories to address service specific operations such as grass cutting and footpath gritting.

Expected timescale for this Lot is.

Issue of Lot September 2018; Award of Lot 2018; Delivery of Lot March 2019 on wards or as agreed with the Council.

This expected timescale will apply annually for the duration of the DPS.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 30
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Additional accessories as specified by the Council based on potential requirements.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Bidders will be required to demonstrate that they can meet the mandatory requirements of providing 24 x 7 Support and a 4 Hour response for reports of breakdowns and /or damage. Substitute equipment of the same or better specification must be made available in the event that the required timescales will not be met.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Tenderers are required to demonstrate that their financial position provides adequate assurance of their financial strength in order to provide the goods /services required during the contract period.

In the event that analysis of a tenderer's position determines that additional measures are necessary in order to provide adequate assurance of their financial strength, the tenderer may be required to provide either a parent company guarantee or a bank guarantee. Failure to provide this if requested, may result in the tenderer's submission failing to meet the minimum standards and being given no further consideration.

The council may take up references from any agency such as Equifax.

Minimum level(s) of standards possibly required:

Tenderers are required to demonstrate that their financial position provides adequate assurance of their financial strength in order to provide the goods /services required during the contract period.

In the event that analysis of a tenderer's position determines that additional measures are necessary in order to provide adequate assurance of their financial strength, the tenderer may be required to provide either a parent company guarantee or a bank guarantee. Failure to provide this if requested, may result in the tenderer's submission failing to meet the minimum standards and being given no further consideration.

The council may take up references from any agency such as Equifax.

III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Bidders must be able to demonstrate that they can offer 24 x 7 support and a 4 hour response for any reports of damage and /or breakdown.

Further performance conditions will be detailed within each lot.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:

The council reserves the right to run electronic auctions as part of the further competition process for awarding individual work packages under the contracts created as a result of this tender process.

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/05/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 04/06/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31/10/2018
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

As per schedule.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the public contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=538383

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Information will be provided in specific DPS call-off requirement documents.

(SC Ref:538383)

VI.4)Procedures for review
VI.4.1)Review body
Official name: The Highland Council
Postal address: Council Headquarters, Glenurquhart Road
Town: Inverness
Postal code: IV3 5BX
Country: United Kingdom
E-mail: cpssprocurement@aberdeencity.gov.uk
Telephone: +44 1463702255

Internet address: http://www.highland.gov.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
05/04/2018