Services - 150924-2016

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30/04/2016    S85

United Kingdom-Winchester: Market research services

2016/S 085-150924

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Hampshire County Council
Postal address: 3 Minsters House, 76 High Street
Town: Winchester
Postal code: SO23 8UL
Country: United Kingdom
Contact person: Corporate Procurement 3.05, 3 Ministers House
For the attention of: Michele Ward
Telephone: +44 1962845215

Internet address(es):

General address of the contracting authority:

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Marketing and Advertising Solutions.
II.2)Type of contract and place of delivery or of performance
Service category No 13: Advertising services

NUTS code UKJ3 Hampshire and Isle of Wight

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
Hampshire County Council and its partners will be embarking on a procurement process to establish a multi-lot framework agreement for the provision of Marketing and Advertising Services. The indicative lots within the framework will broadly relate to the following services:
Lot 1 — Recruitment advertising and related services;
Lot 2 — Public notices advertising;
Lot 3 — Graphic design;
Lot 4 — Marketing services / media buying /programmatic;
Lot 5 — Market research, opinion polling/consultation and audience panels;
Lot 6 — Photography and filming.
It is anticipated that this opportunity will appeal to wide spectrum of providers, including small medium enterprises within the Hampshire and neighbouring county boundaries. However, selection of tenders will be on the basis of the stated criteria as laid out in the contract notice and ITT to follow in June.
HCC's current annual expenditure is in the region of 2 000 000 GBP, which includes projects undertaken on behalf of our local partners, Hampshire Constabulary, Hampshire Fire and Rescue Services, Hampshire Schools and Oxford County Council. This Framework, once established will also be available for use by other public sector organisations requiring external support for similar M&A activities in particular Hampshire Boroughs, Districts and Unitaries.
The following time-scales are indicative dates and may be subject to change:
Contract Notice/ITT issued — June 2016;
Supplier briefings — June/July 2016;
ITT submission date — Sept. 2016;
Evaluation — September/October 2016;
Contract award — November/December 2016;
Mobilisation — January 2017.
In order to express an interest in tendering for this forthcoming opportunity, please see the details below and follow the guidance available to register on our etendering system, In-Tend.
Any questions in advance of the ITT documentation being made available must be issued via the correspondence function within In-Tend rather than by direct email or telephone contact.
a. This opportunity and further information can be found by going to: and registering your company details;
b. Once registered visit the home page and find this opportunity under the tab named ‘Tenders’ — ‘Current’.
Registration is free and guidance can be found on the ‘Information for Suppliers’ tab.
From this website you can:
— View a list of tenders/contracts/quotations;
— View information on contracts that have already been awarded;
— Express interest in a particular tender or quotation;
— Receive tender and/or quotation documentation;
— Safely return your tender or quotation documents;
— Send and receive correspondence.
How do I get started:
— To browse the list of tenders and quotations select the Tenders option. If you are interested in any of those listed, click the View Details button for further information and to express your interest;
— To gain full access to this web site you must register your company / organisation using the Register option;
— When your registration has been accepted, you will receive an email containing your Login Information;
— Once you have received your Login Information, or if you are already a registered user, select the Login option.
For more information on using the web site select the Help option.
If you have any questions relating to tendering with Hampshire County Council please contact or call us on 01962 832323. To have your account unlocked or for queries about your account please ring 01962 832323 (from 9:00 to 16:30 only).
Estimated cost excluding VAT:
Range: between 500 000 and 2 000 000 GBP


This contract is divided into lots: yes
II.5)Common procurement vocabulary (CPV)

79310000 Market research services, 79342100 Direct marketing services, 79342000 Marketing services, 79341400 Advertising campaign services, 48500000 Communication and multimedia software package, 79342200 Promotional services, 79341200 Advertising management services, 79320000 Public-opinion polling services, 79341000 Advertising services, 79600000 Recruitment services, 48200000 Networking, Internet and intranet software package

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.8)Additional information:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: