Services - 154829-2016

06/05/2016    S88    Services - Contract award notice - Competitive dialogue 

United Kingdom-Milton: Business services: law, marketing, consulting, recruitment, printing and security

2016/S 088-154829

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: South Oxfordshire District Council
Postal address: 135 Eastern Avenue, Milton Park
Town: Milton
NUTS code: UK UNITED KINGDOM
Postal code: OX14 4SB
Country: United Kingdom
E-mail: 5CouncilsCSP@southandvale.gov.uk

Internet address(es):

Main address: https://www.southoxon.gov.uk

I.1)Name and addresses
Official name: Hart District Council
Postal address: Civic Offices, Harlington Way
Town: Fleet
NUTS code: UK UNITED KINGDOM
Postal code: GU51 4AE
Country: United Kingdom
E-mail: 5CouncilsCSP@southandvale.gov.uk

Internet address(es):

Main address: http://www.hart.gov.uk/

I.1)Name and addresses
Official name: Havant Borough Council
Postal address: The Public Service Plaza, Civic Centre Road
Town: Havant
NUTS code: UK UNITED KINGDOM
Postal code: PO9 2AX
Country: United Kingdom
E-mail: 5CouncilsCSP@southandvale.gov.uk

Internet address(es):

Main address: http://www.havant.gov.uk/

I.1)Name and addresses
Official name: Vale of White Horse District Council
Postal address: 135 Eastern Avenue, Milton Park, Milton
Town: Abingdon
NUTS code: UK UNITED KINGDOM
Postal code: OX14 4SB
Country: United Kingdom
E-mail: 5CouncilsCSP@southandvale.gov.uk

Internet address(es):

Main address: http://www.whitehorsedc.gov.uk/

I.1)Name and addresses
Official name: Mendip District Council
Postal address: Cannards Grave Road
Town: Shepton Mallet
NUTS code: UK UNITED KINGDOM
Postal code: BA4 5BT
Country: United Kingdom
E-mail: 5CouncilsCSP@southandvale.gov.uk

Internet address(es):

Main address: https://www.mendip.gov.uk

I.2)Information about joint procurement
The contract involves joint procurement
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

5 Councils Corporate Services Project.

II.1.2)Main CPV code
79000000 Business services: law, marketing, consulting, recruitment, printing and security
II.1.3)Type of contract
Services
II.1.4)Short description:

South Oxfordshire District Council procured on behalf of itself and Vale of White Horse District Council, Hart District Council, Havant Borough Council and Mendip District Council (together referred to as ‘the Authorities’) innovative private sector supplier(s) to invest in, transform and provide a range of corporate and transactional services. The Authorities awarded 2 separate Contracts (1 for each Lot) under this procedure for 2 separate sets of services. Lot 1 covers inter alia: Citizen, Corporate and Support Services; Revenues and Benefits; Exchequer Services; Payroll; Accountancy/Finance; Information Technology; Human Resources; Licensing; Land Charges; Procurement and Customer Services. Lot 2 covers inter alia: Asset Management Services; FM; Property Management and Car Parks Management. Suppliers could bid for either or both lots and the competition for each ran in parallel with the other.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 181 407 000.00 GBP
II.2)Description
II.2.1)Title:

Citizen, Corporate and Support Services

Lot No: 1
II.2.2)Additional CPV code(s)
66170000 Financial consultancy, financial transaction processing and clearing-house services
66600000 Treasury services
72223000 Information technology requirements review services
72253000 Helpdesk and support services
72261000 Software support services
72267100 Maintenance of information technology software
75130000 Supporting services for the government
75242110 Bailiff services
75310000 Benefit services
II.2.3)Place of performance
NUTS code: UKJ14 Oxfordshire
NUTS code: UKK23 Somerset
NUTS code: UKJ3 Hampshire and Isle of Wight
II.2.4)Description of the procurement:

The Lot 1 services cover, inter alia, the following: Revenues and Benefits — Exchequer Services — Payroll — Accountancy/Finance — Information Technology — Human Resources — Licensing — Land Charges — Procurement — Customer Services.

II.2.5)Award criteria
Quality criterion - Name: Flexibility in the contract / Weighting: 12
Quality criterion - Name: People/mobilisation / Weighting: 12
Quality criterion - Name: Service delivery / Weighting: 24
Quality criterion - Name: Transformation / Weighting: 6
Quality criterion - Name: Legal/commercial / Weighting: 6
Cost criterion - Name: Cost of service / Weighting: 24
Cost criterion - Name: Price performance mechanism / Weighting: 8
Cost criterion - Name: Ability to transfer risk / Weighting: 8
II.2.11)Information about options
Options: yes
Description of options:

The duration of the contract is for an initial period of 9 years 2 months but with the ability to extend by 1 or more periods up to a further 5 years. The maximum Contract Period available is 14 years 2 months.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Asset Management Services

Lot No: 2
II.2.2)Additional CPV code(s)
70330000 Property management services of real estate on a fee or contract basis
98341130 Janitorial services
98341140 Caretaker services
98350000 Civic-amenity services
II.2.3)Place of performance
NUTS code: UKJ14 Oxfordshire
NUTS code: UKK23 Somerset
NUTS code: UKJ3 Hampshire and Isle of Wight
II.2.4)Description of the procurement:

Lot 2 covers, inter alia, the following: FM — Property Management — Car Parks Management.

II.2.5)Award criteria
Quality criterion - Name: Flexibility in the contract / Weighting: 12
Quality criterion - Name: People/mobilisation / Weighting: 12
Quality criterion - Name: Service delivery / Weighting: 24
Quality criterion - Name: Transformation / Weighting: 6
Quality criterion - Name: Legal/commercial / Weighting: 6
Cost criterion - Name: Cost of service / Weighting: 24
Cost criterion - Name: Price performance mechanism / Weighting: 8
Cost criterion - Name: Ability to transfer risk / Weighting: 8
II.2.11)Information about options
Options: yes
Description of options:

The duration of the Contract is for an initial period of 9 years 2 months but with the ability to extend by 1 or more periods up to a further 5 years. The maximum Contract Period available is 14 years 2 months.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2015/S 057-100220
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice

Section V: Award of contract

Contract No: 1
Lot No: 1
Title:

5 Councils Corporate Services Project (Lot 1: Citizen, Corporate and Support Services)

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
04/04/2016
V.2.2)Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Capita Business Services Limited
National registration number: 02299747
Postal address: 71 Victoria Street, Westminster
Town: London
NUTS code: UKI11 Inner London - West
Postal code: SW1H 0XA
Country: United Kingdom

Internet address: http://www.capita.com/

The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 140 262 000.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: 1
Lot No: 2
Title:

5 Councils Corporate Services Project (Lot 2: Asset Management Services)

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
04/04/2016
V.2.2)Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Vinci Construction UK Limited
National registration number: 02295904
Postal address: Astral House, Imperial Way
Town: Watford
NUTS code: UKH23 Hertfordshire
Postal code: WD24 4WW
Country: United Kingdom

Internet address: http://www.vinciconstruction.co.uk/

The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 30 854 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Value excluding VAT: 12 771 000.00 GBP
Short description of the part of the contract to be subcontracted:

Management and operation of parking services and property management services.

Section VI: Complementary information

VI.3)Additional information:

Number of tenders received from other EU member states: 0;

Number of tenders received from non-EU member states: 0;

Number of tenders received from SMEs: 0;

For the avoidance of doubt, the Competitive Dialogue procedure was used for this procurement;

Number of tenders received by electronic means: 4 (2 for each Lot).

VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court
Postal address: Royal Courts of Justice, Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Authorities incorporated a standstill period at the point at which information about the actual award of the contract was communicated to tenderers. That notification provided full information on the award decision.

The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015, in force in England and Wales, provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
04/05/2016