Services - 155802-2016

07/05/2016    S89

Belgium-Brussels: UCA 16/003 — Hire of video walls to be installed in the building during European summits

2016/S 089-155802

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Council of the European Union, secrétariat général
Postal address: rue de la Loi 175
Town: Bruxelles
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1048
Country: Belgium
Telephone: +32 22818062
Fax: +32 22800262
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

UCA 16/003 — Hire of video walls to be installed in the building during European summits.

Reference number: UCA 16/003
II.1.2)Main CPV code
32320000 Television and audio-visual equipment
II.1.3)Type of contract
II.1.4)Short description:

The contract is for the hire of video walls. This must include assembly and dismantling as well as on-site technical support during the event. Where appropriate, the video walls will also be used during other Secretariat events (open days, etc.).

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
32323000 Video monitors
32323100 Colour video monitors
32322000 Multimedia equipment
51000000 Installation services (except software)
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
II.2.4)Description of the procurement:

The aim of this procedure is to hire video walls to be installed in the Atrium of the Justus Lipsius Building of the General Secretariat of the Council during European summits.

For many years, 2 video walls have been installed in the Atrium of the Secretariat's Justus Lipsius Building during European summits and sometimes during other events with high media coverage. This is because the Secretariat's Press Department needs an effective display system to provide journalists with information quickly. To this end, the video walls shall:

— show live, and thus promote, public activities related to the summits, such as round table discussions, doorstep interviews, press conferences, etc.,

— provide, quickly and easily viewable, practical information such as times and meeting points for press pools, press conference announcements, logistics information, etc.

The summits are normally held 4–8 times a year — usually on Thursdays/Fridays — and last for 2 days.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

contract duration: up to 4 years;

initial duration: 2 years, which may be renewed for 2 further 1-year periods.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 20
Objective criteria for choosing the limited number of candidates:

there is no limit on the number of candidates.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The General Secretariat of the Council shall not publish the estimated value of the contracts. The estimated volume of the contract is stated in the specifications.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Working language: the habitual working languages used for performance of the services will be English and/or French.

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 30/05/2016
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

During the 3 years following conclusion of the initial contract, the Secretariat will be able to use a negotiated procedure with the party awarded this contract, without prior publication of a contract notice, for a repetition of similar services in accordance with the basic project referred to in this contract as described in point II.1.4.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

within 2 months of notice being given to the plaintiff or, should no notice be given, within 2 months of the date on which the matter in question became known. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

The procedural time limits are extended on account of distance by a single period of 10 days, whatever the relevant party's usual place of residence or domicile.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Council of the European Union, secrétariat général — DGA4 — unité de coordination des acquisitions
Postal address: rue de la Loi 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
Telephone: +32 22818062
Fax: +32 22800262
VI.5)Date of dispatch of this notice: