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Belgium-Brussels: UCA 16/003 — Hire of video walls to be installed in the building during European summits
Section I: Contracting authority
Section II: Object
UCA 16/003 — Hire of video walls to be installed in the building during European summits.
The contract is for the hire of video walls. This must include assembly and dismantling as well as on-site technical support during the event. Where appropriate, the video walls will also be used during other Secretariat events (open days, etc.).
The aim of this procedure is to hire video walls to be installed in the Atrium of the Justus Lipsius Building of the General Secretariat of the Council during European summits.
For many years, 2 video walls have been installed in the Atrium of the Secretariat's Justus Lipsius Building during European summits and sometimes during other events with high media coverage. This is because the Secretariat's Press Department needs an effective display system to provide journalists with information quickly. To this end, the video walls shall:
— show live, and thus promote, public activities related to the summits, such as round table discussions, doorstep interviews, press conferences, etc.,
— provide, quickly and easily viewable, practical information such as times and meeting points for press pools, press conference announcements, logistics information, etc.
The summits are normally held 4–8 times a year — usually on Thursdays/Fridays — and last for 2 days.
contract duration: up to 4 years;
initial duration: 2 years, which may be renewed for 2 further 1-year periods.
there is no limit on the number of candidates.
The General Secretariat of the Council shall not publish the estimated value of the contracts. The estimated volume of the contract is stated in the specifications.
Section III: Legal, economic, financial and technical information
Working language: the habitual working languages used for performance of the services will be English and/or French.
Section IV: Procedure
Section VI: Complementary information
During the 3 years following conclusion of the initial contract, the Secretariat will be able to use a negotiated procedure with the party awarded this contract, without prior publication of a contract notice, for a repetition of similar services in accordance with the basic project referred to in this contract as described in point II.1.4.
within 2 months of notice being given to the plaintiff or, should no notice be given, within 2 months of the date on which the matter in question became known. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.
The procedural time limits are extended on account of distance by a single period of 10 days, whatever the relevant party's usual place of residence or domicile.