Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority
I.3)CommunicationAdditional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityGeneral public services
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
UCA 16/003 — Hire of video walls to be installed in the building during European summits.
Reference number: UCA 16/003
II.1.2)Main CPV code32320000 Television and audio-visual equipment
II.1.3)Type of contractServices
II.1.4)Short description:
The contract is for the hire of video walls. This must include assembly and dismantling as well as on-site technical support during the event. Where appropriate, the video walls will also be used during other Secretariat events (open days, etc.).
II.1.5)Estimated total value
II.1.6)Information about lotsThis contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)32323000 Video monitors
32323100 Colour video monitors
32322000 Multimedia equipment
51000000 Installation services (except software)
II.2.3)Place of performanceNUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
II.2.4)Description of the procurement:
The aim of this procedure is to hire video walls to be installed in the Atrium of the Justus Lipsius Building of the General Secretariat of the Council during European summits.
For many years, 2 video walls have been installed in the Atrium of the Secretariat's Justus Lipsius Building during European summits and sometimes during other events with high media coverage. This is because the Secretariat's Press Department needs an effective display system to provide journalists with information quickly. To this end, the video walls shall:
— show live, and thus promote, public activities related to the summits, such as round table discussions, doorstep interviews, press conferences, etc.,
— provide, quickly and easily viewable, practical information such as times and meeting points for press pools, press conference announcements, logistics information, etc.
The summits are normally held 4–8 times a year — usually on Thursdays/Fridays — and last for 2 days.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 1.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: yes
Description of renewals:
contract duration: up to 4 years;
initial duration: 2 years, which may be renewed for 2 further 1-year periods.
II.2.9)Information about the limits on the number of candidates to be invitedEnvisaged number of candidates: 20
Objective criteria for choosing the limited number of candidates:
there is no limit on the number of candidates.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
The General Secretariat of the Council shall not publish the estimated value of the contracts. The estimated volume of the contract is stated in the specifications.
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
Working language: the habitual working languages used for performance of the services will be English and/or French.
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureRestricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 30/05/2016
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.3)Additional information:
During the 3 years following conclusion of the initial contract, the Secretariat will be able to use a negotiated procedure with the party awarded this contract, without prior publication of a contract notice, for a repetition of similar services in accordance with the basic project referred to in this contract as described in point II.1.4.
VI.4)Procedures for review
VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
within 2 months of notice being given to the plaintiff or, should no notice be given, within 2 months of the date on which the matter in question became known. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.
The procedural time limits are extended on account of distance by a single period of 10 days, whatever the relevant party's usual place of residence or domicile.
VI.4.4)Service from which information about the review procedure may be obtainedOfficial name: Council of the European Union, secrétariat général — DGA4 — unité de coordination des acquisitions
Postal address: rue de la Loi 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
E-mail:
tendering@consilium.europa.euTelephone: +32 22818062
Fax: +32 22800262
VI.5)Date of dispatch of this notice:27/04/2016
