Services - 159522-2020

03/04/2020    S67

Denmark-Copenhagen: Energy and related services

2020/S 067-159522

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Ministry of Foreign Affairs, Department for European Neighbourhood
National registration number: 43271911
Postal address: Asiatisk Plads 2
Town: Copenhagen
NUTS code: DKZ EXTRA-REGIO NUTS 1
Postal code: 1448
Country: Denmark
Contact person: Lotte Mindedal
E-mail: lotmin@um.dk
Internet address(es):
Main address: http://um.dk/en/danida-en/
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.ethics.dk/ethics/eo#/a2aba85d-59d4-4bcb-b0a7-d24c4ab8f012/publicMaterial
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.ethics.dk/ethics/eo#/a2aba85d-59d4-4bcb-b0a7-d24c4ab8f012/homepage
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.ethics.dk/ethics/eo#/a2aba85d-59d4-4bcb-b0a7-d24c4ab8f012/homepage
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Other activity: Development assistance

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Tender for enabling environment for sustainable energy in Georgia

Reference number: 2020-5376
II.1.2)Main CPV code
71314000 Energy and related services
II.1.3)Type of contract
Services
II.1.4)Short description:

The objective of the project is to deliver Technical Assistance (TA) to key energy authorities in Georgia, in order to reduce greenhouse gas emissions and increased investment in the green energy transition facilitated by a strengthened enabling environment.

The immediate objective of the project is to increase capacity of energy authorities, tools for long-term energy system planning and modelling and better forecasting and integration of wind energy, secondary legislation on appliances and ecodesign, and the use of experience in energy savings obligations schemes, strengthen the enabling environment for implementation of Georgia’s green energy transition and related investments. The project contributes to the overall goal that Georgia’s energy sector reform is supported toward achievement of SDG7 and SDG13 targets, NDC emission reduction goals, and alignment with EU energy market rules.

II.1.5)Estimated total value
Value excluding VAT: 14 750 000.00 DKK
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
75211200 Foreign economic-aid-related services
II.2.3)Place of performance
NUTS code: DKZ EXTRA-REGIO NUTS 1
Main site or place of performance:

Georgia.

II.2.4)Description of the procurement:

The intended impact of the project is to reduce greenhouse gas emissions and increased investment in the green energy transition facilitated by a strengthened enabling environment.

The project’s theory of change is that if support is provided to capacity development of energy authorities, better long-term energy planning and modelling and improved forecasting and facilitation of wind energy integration into the energy system, secondary legislation on appliances and ecodesign and the use of experience in energy savings obligations schemes, then the enabling environment for the sustainable energy sector will be significantly strengthened, leading to reduced greenhouse gas emissions and increased investment in the green energy transition, in turn contributing to the overall goal of supporting Georgia’s energy sector reform toward achievement of SDG7 and SDG13 targets, NDC emission reduction goals, and alignment with EU energy market rules.

The service to be delivered to the key energy authorities in Georgia is a TA package. The TA package will support and assist the Georgian partners. The TA package to be delivered by the consultant will support and assist the Georgian partners, and the TA will consist of the national project manager, the international part time advisor, and a pool of Georgian and international technical specialists (pool of specialists) mobilised on-demand (by the consultant).

The activities under the project to be carried out by the consultant are (generic across the project and its components and will be detailed in the proposed work plan in inception report and updated half-yearly):

— mobilise the national project manager for his/her continued full-time assignment (tentatively by 15 November 2020) to facilitate a smooth transition between the relevant components of the current programme and the new project. The first input by the international part time advisor is also foreseen by tentatively mid-November 2020 to support and facilitate this transition,

— launch the inception period process through mobilisation of the international part time advisor and relevant specialists from the pool of specialists to work closely with the georgian partners in developing an overall workplan and budget for the project and more specifically, the first annual work plan and budget based on the priority needs and priorities of the partners and as far as possible aligned to/integrated with the strategies and work plans of the partners. This will entail working closely with MOESD/Energy Reforms and International Relations Department as well as the inter-departmental WGs for each component, ensuring that all relevant stakeholder perspectives are considered,

— mobilise technical expertise for TA inputs based on demands and priorities of the implementing agencies and directly linked to achievement of agreed work plans and committed project outputs and outcomes. Ensure that georgian expertise is engaged where relevant,

— prepare TOR for each specialist input, a short mission preparation note, if relevant, and a debriefing note by each international specialist (pool of specialists) prepared and presented to the partner agency before leaving Georgia,

— assist and support the implementing partners in the monitoring of progress against the approved annual work plans and results framework baselines, targets and indicators, ensuring a focus on results, effectiveness, efficiency, and impact potential including uptake of TA delivered,

— plan and implement study tours and other learning activities, facilitating participant selection for best institutional learning and ensuring that participants are well prepared for the learning and that it is shared,

— prepare outputs and reporting as specified below, taking responsibility for timely delivery and quality assurance while ensuring that partner inputs are well integrated and acknowledged to continuously reinforce partner ownership and sustainability of outputs and outcomes of the work.

II.2.5)Award criteria
Criteria below
Cost criterion - Name: Quality / Weighting: 80
Cost criterion - Name: Price / Weighting: 20
II.2.6)Estimated value
Value excluding VAT: 14 750 000.00 DKK
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 02/11/2020
End: 31/12/2023
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Candidates will be selected on the basis of the information concerning technical and professional ability, cf. Section III.1.3), in relation to the object of this contract, cf. Sections II.1.4) and II.2.4).

In the selection, the contracting authority will specifically emphasise:

— the extent to which the performed contracts compare to the description of this procurement,

— number of relevant contracts, and

— the extent to which the relevant contracts relate to similar assignments, cf. the description of this procurement in the European neighbourhood region.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The contracting authority has a maximum budget of DKK 14 750.000 net of VAT in relation to the procurement. Tenders will be rejected if they exceed the contracting authority's maximum budget.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

In Part III.A-C of the ESPD, economic operators must answer whether they are subject to exclusion grounds.

An economic operator is excluded from the procurement procedure if the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been convicted by final judgement or fined within the last 4 years for any of the exclusion grounds relating to the criminal convictions listed in Section 135(1) and Section 135(2) of the Danish Public Procurement Act.

An economic operator is excluded from the procurement procedure if it has unpaid overdue debt of DKK 100 000.00 or more to public authorities in relation to payment of taxes and payment of social security, cf. Section 135(3) of the Danish Public Procurement Act. An economic operator is, however, not excluded where the economic operator has agreed on a repayment scheme with the collection authority and that scheme is observed, cf. Section 135(4), or where the economic operator provides guarantee of payment of the part of the debt which constitutes DKK 100 000.00 or more, cf. Section 135(5).

An economic operator is excluded from the procurement procedure if it is subject to any of the exclusion grounds listed in Sections 136(1)(1) and 136(1)(2) of the Danish Public Procurement Act.

An economic operator is excluded from the procurement procedure if it within the last 2 years has been subject to any of the exclusion grounds listed in Sections 136(1)(3) and 137(1)(2-3) of the Danish Public Procurement Act.

The contracting authority can accept the following documentation in relation to the exclusion grounds in Sections 135(1), 135(2), 135(3) and 137(1)(2) of the Danish Public Procurement Act (in order of priority):

1) Extracts from the relevant register or similar documents issued by a competent judicial or administrative authority or certificates issued by the competent authority in the country referred to as documentation that the tenderer is not subject to the grounds for exclusion stipulated in Sections 135(1), 135(2), 135(3) and 137(1)(2);

2) A declaration on oath (only if such extracts, certificates or similar documents are not issued in the country where the economic operator is established, or where the documentation does not cover all the grounds for exclusion stipulated in Sections 135(1), 135(2), 135(3) and 137(1)(2) entirely);

(3) A solemn declaration made by the person concerned before a competent judicial or administrative authority, a notary or a competent professional or trade body, in the country of origin or in the country where the economic operator is established (only if there is no provision for declarations on oath in the country where the economic operator is established).

Thus, the contracting authority cannot accept e.g. a solemn declaration made before a notary if there can be issued a certificate by the competent authority in the country where the economic operator is established. Moreover, the contracting authority cannot accept self-declarations or similar declarations issued by the economic operator or the person concerned as documentation in relation to the exclusion grounds.

Economic operators can identify the relevant documentation using the online platform e-Certis: https://ec.europa.eu/growth/tools-databases/ecertis/

Economic operators are encouraged to submit all necessary documentation as early as possible.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

In Part IV.B of the ESPD, the economic operator must fill in its average yearly turnover for the last 2 financial years available (where the economic operator can present annual reports):

— if the economic operator consists of a group of economic operators (e.g. a consortia or joint venture) or if the economic operator relies on the capacity of other entities, each involved economic operator or entity must submit a completed ESPD,

— when an economic operator is participating in the procurement procedure together with others (e.g. a consortia or joint venture) or if the economic operator relies on the economic and financial standing of other entities, the participating economic operators or the entities referred to are subject to joint and severable liability for the performance of the contract,

— the contracting authority can accept annual reports or excerpts hereof or relevant statements from a bank or certified accountant as documentation in relation to the economic and financial standing,

— when an economic operator is participating in the procurement procedure together with others or when an economic operator relies on the economic and financial standing of other entities, the economic operator must also provide statements of support or other documentation proving that the economic operator has access to the necessary economic and financial standing. The statements of support must establish a legal obligation for the party concerned and state that the involved economic operators or entities are subject to joint and severable liability for the performance of the contract.

Economic operators are encouraged to submit all necessary documentation as early as possible.

Minimum level(s) of standards possibly required:

The economic operator is required to have an average yearly turnover of minimum DKK 28 000.000 for the last 2 financial years available.

When the economic operator is participating in the procurement procedure together with others (e.g. a consortia or joint venture) or if the economic operator relies on the capacity of other entities, it is required that the participating economic operators or the economic operator and the entities referred to altogether meet the selection criteria.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

In Part IV.C of the ESPD, the economic operator must fill in a list of maximum five contracts entered into, ongoing or finalized within the last 3 years stating a description of the contract (nature and quantity of services from the economic operator and how they compare to the description of this procurement), amount (contract fee received by the economic operator), start date, end date and recipient (name and contact information):

— if an economic operator has listed more than five contracts, the contracting authority will only read and assess the 5 most recent contracts listed (based on start date),

— if the economic operator consists of a group of economic operators (e.g. a consortia or joint venture) or if the economic operator relies on the capacity of other entities, each involved economic operator or entity must submit a completed ESPD,

— when an economic operator is participating in the procurement procedure together with others (e.g. a consortia or joint venture) or if the economic operator relies on the technical and professional abilities of other entities, the specific parts of the contract must be performed by the economic operators or entities with the required technical and professional abilities,

— the contracting authority reserves the right to contact the recipients of services or require statements from the recipients, confirming that the economic operator has performed the listed contracts, as documentation in relation to the technical and professional ability,

— when an economic operator is formed by a group of economic operators or relies on the technical and professional abilities of other entities, the economic operator must also provide statements of support or other documentation proving that the economic operator has access to the necessary technical and professional abilities. The statements of support must establish a legal obligation for the party concerned and state the parts of the contract to be performed by the party concerned.

Economic operators are encouraged to submit all necessary documentation as early as possible.

Minimum level(s) of standards possibly required:

The economic operator is required to have performed (entered into, ongoing or finalized) minimum two contracts within the fields of:

— technical consulting services concerning implementation of capacity development related to energy efficiency and sustainable energy, and

— consultancy services concerning enabling legislation related to sustainable energy.

With a combined total amount of DKK 5 000.000 within the last 3 years.

Both topics need to be represented in the contracts, but not necessarily in both contracts.

When the economic operator is participating in the procurement procedure together with others (e.g. a consortia or joint venture) or if the economic operator relies on the capacity of other entities, it is required that the participating economic operators or the economic operator and the entities referred to altogether meet the selection criteria.

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Prior to the signing of the contract, the economic operator must present statements of availability from all non-permanent staff (e.g. project specific consultants or freelance consultants).

When an economic operator is participating in the procurement procedure together with others, the economic operator must present a joint statement from all the participating economic operators which identifies the member of the group who can act as an agent on behalf of the group with mandate to establish a legal obligation on behalf of the group in relation to the contracting authority.

The winning tenderer is to perform the contract in compliance with the Danida Anti-Corruption Policy and the principles of the UN Global Compact.

Economic operators can find more information on:

http://um.dk/en/danida-en/about-danida/Danida-transparency/anti-corruption/

https://www.unglobalcompact.org/what-is-gc/mission/principles

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/05/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 12/05/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The tender procedure is governed by Danish law and the rules applicable hereunder.

An English translation of the Danish Public Procurement Act is available on: https://www.kfst.dk/media/46419/the-public-procurement-act.pdf

Access to the procurement procedure requires online registration.

Guidance (in Danish and English) on the use of the tendering system can be found at: https://www.udbudssystemet.dk/public/instructions/ETHICS.EO.vejledning.pdf

Local time in section IV is according to Central European Time (CET) in Denmark.

Economic operators may only submit one application or tender.

Economic operators must submit a European Single Procurement Document (ESPD) as preliminary evidence that the economic operator is not subject to exclusion grounds and that the economic operator fulfils the minimum requirements for economic and financial standing and technical and professional ability.

When the economic operator is participating together with others or if the economic operator relies on the capacity of other entities, each participating economic operator must provide a separate ESPD.

Before the time limit for receipt of tenders, the candidates, which the contracting authority has invited to tender, must present documentation of the information provided in the ESPD.

This contract has not been divided into lots, cf. Section II.1.6), due to market and economic considerations.

Economic operators will not receive remuneration for their participation in the procedure.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Klagenævnet for Udbud
Postal address: Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: klfu@naevneneshus.dk
Telephone: +45 72405600
Internet address: https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Actions regarding requests to participate and selection must be submitted within 20 calendar days from the day after the contracting authority has notified the economic operators of the decisions regarding selection.

Other actions regarding the procedure (e.g. decisions regarding award of contract) must be submitted within:

— fourty five calendar days from the day after the publication of a contract award notice in the Official Journal of the EU,

— thirty calendar days from the day after the contracting authority has notified the economic operators that a contract based on a framework agreement with reopening of competition has been entered into, or

— six months from the day after the contracting authority has notified the economic operators of the decisions regarding award of a framework agreement.

The complainant must at the same time notify the contracting authority that an action has been submitted to the Danish Complaints Board for Public Procurement.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Konkurrence- og Forbrugerstyrelsen
Postal address: Carl Jacobsens Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
E-mail: kfst@kfst.dk
Telephone: +45 41715000
Internet address: www.kfst.dk
VI.5)Date of dispatch of this notice:
01/04/2020