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Services - 162600-2015

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12/05/2015    S91    Agencies - Services - Contract notice - Open procedure 

Italy-Parma: Support to national dietary surveys in compliance with the EU menu methodology (fifth support)

2015/S 091-162600

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Food Safety Authority (EFSA)
Postal address: via Carlo Magno 1A
Town: Parma PR
Postal code: 43126
Country: Italy

Internet address(es):

General address of the contracting authority: http://www.efsa.europa.eu/en/procurement/tenders.htm

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=844

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Support to national dietary surveys in compliance with the EU menu methodology (fifth support).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 8: Research and development services
Main site or location of works, place of delivery or of performance: Contractor's premises.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The aim of this procurement procedure is to award direct service contracts to organisations from EU Member States, and from Iceland, Norway and Switzerland, which have a governmental mandate to carry out a dietary survey at national level in the period from 2015 to 2020 and a national dietary survey has not been carried out within the country in the last 5 years for the planned target group. Under the resulting contracts the contractor(s) should either adapt or develop the methodology to be used in these surveys according to the EFSA guidance on the EU menu methodology. The dietary data collected through the contracts should be available for EFSA's scientific activities without restrictions on its use.
II.1.6)Common procurement vocabulary (CPV)

73200000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Lot 1: the upper limit of 165 000 EUR constitutes the maximum.
Lot 2: the upper limit of 165 000 EUR constitutes the maximum.
EFSA will award as many individual contracts as possible within the budget of 607 500 EUR per lot, which EFSA has available for supporting national dietary surveys in compliance with the EFSA EU menu methodology.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 54 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: 'The children's survey', including subjects from 3 months up to 9 years old
1)Short description
Objective 1: to either adapt or develop the methodology to be used in the national food consumption survey according to the EFSA guidance on the EU menu methodology and to prepare and provide EFSA with the national protocols and related documents, and to pilot and carry out the data collection.
Objective 2: to prepare and transfer to EFSA the food consumption data and related information collected during the survey according to the format required by EFSA.
2)Common procurement vocabulary (CPV)

73200000

3)Quantity or scope
The upper limit of 165 000 EUR constitutes the maximum.
Estimated value excluding VAT: 165 000 EUR
4)Indication about different date for duration of contract or starting/completion
Duration in months: 54 (from the award of the contract)
5)Additional information about lots
EFSA will award as many individual contracts as possible within the budget of 607 500 EUR per lot, which EFSA has available for supporting national dietary surveys in compliance with the EFSA EU menu methodology. There is also a possibility that the overall EFSA budget available for supporting national dietary surveys in compliance with the EFSA EU menu methodology will be increased in 2015. In such a case, at the moment of the award, any additional funds may be awarded to tenderers (for both lots) according to the ranking resulting from application of the best value for money formula.
Lot No: 2 Lot title: 'The adults' survey', including subjects from 10 to 74 years old
1)Short description
Objective 1: to either adapt or develop the methodology to be used in the national food consumption survey according to the EFSA guidance on the EU menu methodology and to prepare and provide EFSA with the national protocols and related documents, and to pilot and carry out the data collection.
Objective 2: to prepare and transfer to EFSA the food consumption data and related information collected during the survey according to the format required by EFSA.
2)Common procurement vocabulary (CPV)

73200000

3)Quantity or scope
The upper limit of 165 000 EUR constitutes the maximum.
Estimated value excluding VAT: 165 000 EUR
4)Indication about different date for duration of contract or starting/completion
Duration in months: 54 (from the award of the contract)
5)Additional information about lots
EFSA will award as many individual contracts as possible within the budget of 607 500 EUR per lot, which EFSA has available for supporting national dietary surveys in compliance with the EFSA EU menu methodology.
There is also a possibility that the overall EFSA budget available for supporting national dietary surveys in compliance with the EFSA EU menu methodology will be increased in 2015. In such a case, at the moment of the award, any additional funds may be awarded to tenderers (for both lots) according to the ranking resulting from application of the best value for money formula.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Please refer to tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed in part 2 of the specifications available online.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in part 2 of the specifications available online.
Minimum level(s) of standards possibly required: As detailed in part 2 of the specifications available online.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As detailed in part 2 of the specifications available online.
Minimum level(s) of standards possibly required:
As detailed in part 2 of the specifications available online.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
OC/EFSA/DATA/2015/03.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
7.8.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 26.8.2015 - 14:30

Place:

EFSA premises, Parma.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 authorised representative per tenderer may attend as an observer.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Tender documents will be available for download at the address indicated under heading I.1. The website will be updated regularly and it is the tenderers' responsibility to check for updates and modifications during the tendering period.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: You may submit any observations concerning the award procedure to the contracting authority under heading I.1).

If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal. Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.

VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
30.4.2015