Services - 164719-2018

17/04/2018    S74    - - Services - Contract notice - Open procedure 

United Kingdom-Cardiff: Buildings of particular historical or architectural interest

2018/S 074-164719

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
CF10 3NQ
United Kingdom
Telephone: +44 3000628803
NUTS code: UKL

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Condition Surveys of Listed Buildings

Reference number: C211/2017/2018
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

To undertake surveys of listed buildings in the 22 Wales local authorities.

II.1.5)Estimated total value
Value excluding VAT: 250 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKL
Main site or place of performance:


II.2.4)Description of the procurement:

The Welsh Government on behalf of the Welsh Ministers (the client) wish to let a contract to commission a 5 years programme of inspections across Wales by local planning authority area of the condition of all listed buildings and conservation areas in Wales. This information will inform the provision of a web facility to be publicly accessible, with a link to Cadw’s website and provision of key headline items on Cadw’s website, which can provide information on the condition of the listed building stock and conservation areas.

A supplier awareness session is planned to give potential bidders the opportunity to learn more about this opportunity and ask questions about the delivery of the service. The event will be held at Cadw HQ in Nantgarw on 1.5.2018 @ 2:00 pm. There will also be a demonstration of the e tender portal.

To confirm your attendance please email.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 250 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend for up to a maximum of an additional 24 months, subject to annual review.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

As stated in the ITT.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/05/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 24/05/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

E-Tender information:

— The first person from your organisation to use the Platform will be required to register on behalf of the organisation,

— registration involves accepting a User Agreement, and providing basic information about your Organisation and about the user performing the registration,

— the user who performs the Registration becomes the super user for the organisation,

— on registering on the platform the super user will select a username and will receive a password,

— the password will be sent by e-mail to the email address that was specified in the user details section of the registration page,

— in order to log-in to the platform please enter your username and password,

— note: if you forget your password then visit the homepage and click “Forgot your password?”,

— registration should only be performed once for each organisation,

— If you think that someone in your organisation may have already registered on this platform then you must not register again,

— please contact the person who registered (i.e. the super user) in order to arrange access to the platform,

— contact the Helpdesk immediately if you are unable to contact the super user (for example if they have left your organisation),

— note: if your organisation is already registered on the platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the platform,

— tenders must be uploaded to the Bravo Solution portal by 2:00 pm.

How to find the ITT:

— once logged in you must click on “ITT’s Open to all Suppliers”,

— the etender references for this contract are: Project_38644 and ITT_67231,

— click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the “Express an Interest button”. This will move the ITT from the “Open to all Suppliers” area to the “My ITT’s” on the home page,

— you will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the “Attachments” area,

— should you have any questions on the ITT, please use the “Messages” area to contact the buyer directly – Please do not contact the named person at the top of this notice.

Note: The authority is using eTender Wales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community Benefits included in this contract are:

The approach.

The client has decided to take a non core approach to community benefits, this means that the community benefits proposal that you return as part of this tender process will not be evaluated and scored.

The priorities to address.

The community benefits policy has key strategic priority areas that align with the Welsh Government Programme for Government commitments. The policy priority areas that the client want you to focus on in your community benefits proposal are:

— training and recruitment opportunities for the economically inactive /disadvantaged groups, including Worklessness (Welsh Government Lift Programme), and /or graduates, under graduates placements and /or trainees, and /or apprenticeships etc.

Bidders should consider opportunities for recruiting and training the above groups as part of the workforce delivering this contract /agreement.

— Promotion of environmental benefits,

— Contributions to education, numeracy, literacy and STEM subjects (Science, Technology, Engineering and Maths subjects).

(WA Ref:72608)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
Welsh Government
Corporate Procurement Services, Cathays Park
CF10 3NQ
United Kingdom
Telephone: +44 3000628803

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: