Services - 16926-2020

14/01/2020    S9    Services - Contract notice - Open procedure 

United Kingdom-Southampton: Environmental monitoring for construction

2020/S 009-016926

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: University of Southampton
Postal address: University Road
Town: Southampton
NUTS code: UKJ32
Postal code: SO17 1BJ
Country: United Kingdom
Contact person: Kevin Ingram
E-mail: Procurement@soton.ac.uk
Telephone: +44 2380595000

Internet address(es):

Main address: http://www.southampton.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofsouthampton

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofsouthampton
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofsouthamptonhttps://in-tendhost.co.uk/universityofsouthampton
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/universityofsouthampton/aspx/Home
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Strategic Partner for Monitoring of Noise, Dust and Vibration across the University Estate

Reference number: 2019UoS-0157
II.1.2)Main CPV code
71313450
II.1.3)Type of contract
Services
II.1.4)Short description:

An integral part of the University’s capital development process involves undertaking due diligence assessments of the impact of demolition and construction on the environment local to the site(s), particularly relating to the impact of noise, dust and vibration. This procurement is for a single supplier, to act as a strategic partner contracted for the provision of all aspects of noise, dust and vibration consultancy services including demolition and construction (environmental monitoring).

II.1.5)Estimated total value
Value excluding VAT: 800 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71000000
71200000
71313100
71313410
71313450
II.2.3)Place of performance
NUTS code: UKJ32
Main site or place of performance:

The services are to be delivered on or around various University of Southampton Sites determined by the programme management unit representative.

PMU Bassett House Glen Eyre Road, Hants SO16 3TU.

II.2.4)Description of the procurement:

The University’s capital development programme includes the potential for refurbishment, demolition and new build schemes at any of its campus sites; including (but not limited to) at Southampton General Hospital, the Winchester School of Arts Campus and the National Oceanographic Centre (NOCS) also based in Southampton. This procurement is for a single supplier, contracted for the provision of noise, dust and vibration consultancy services including demolition and construction environmental monitoring covering works projects across multiple University sites.

This 'Open Procedure' will apply to this procurement.

The University proposes to enter into a contract for a maximum term of 6 years this will be the maximum contract period, including any potential extensions with the successful tenderer.

This will comprise of an initial contract period of 4-year with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Resource, knowledge and skillset / Weighting: 20 %
Quality criterion - Name: Methodology and reporting / Weighting: 10 %
Quality criterion - Name: Quality processes / Weighting: 10 %
Quality criterion - Name: Risk management / Weighting: 10 %
Quality criterion - Name: Software and reporting / Weighting: 10 %
Quality criterion - Name: Assessing the impact of noise, dust and vibration / Weighting: 5 %
Quality criterion - Name: Equipment, advice and services for noise, dust and vibration / Weighting: 15 %
Cost criterion - Name: Pricing example for design phase / Weighting: 10 %
Cost criterion - Name: Pricing example for demolition phase / Weighting: 10 %
Cost criterion - Name: Pricing example for construction phase / Weighting: Information only
II.2.6)Estimated value
Value excluding VAT: 800 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The University proposes to enter into a contract for a maximum term of 6 years this will be the maximum contract period, including any potential extensions with the successful tenderer.

This will comprise of an initial contract period of 4-year with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Lots: this contract is not suitable for splitting into lots. The risk of dividing the requirement into lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

To support the financial assessment, the University will obtain a business risk report for all tenderers and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe.

The University reserves the right to exclude a tenderer or request provision of further assurances such as parent company/bank guarantee or performance bonds where a tenderer's business risk score is: ‘Moderate Risk’; ‘High Risk’; ‘Very High Risk’; or ‘Not Rated’, based on the rating provided by Creditsafe.

Where a business risk score from our external system is not available, then an alternative method of assessing financial standing will be used. this method is detailed within the invitation to tender document set.

Minimum level(s) of standards possibly required:

Potential providers are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum levels of insurance:

— public and products liability — 10 000 000 GBP per occurrence,

— employers’ (compulsory) liability — 10 000 000 GBP per occurrence,

— professional indemnity — 5 000 000 GBP per occurrence.

Professional indemnity must be held for the life of the contract plus 6 years following expiry.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

— grounds for mandatory exclusion,

— grounds for discretionary exclusion,

— economic and financial standing,

— insurance.

— environmental management

— health and safety

— compliance with conditions of contract.

Minimum level(s) of standards possibly required:

Satisfactory completion of CC3 non-design consultants contractors health and safety assessment questionnaire is assessed as meeting the University required standard.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/02/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 14/02/2020
Local time: 14:00
Information about authorised persons and opening procedure:

Authorised procurement personnel will complete the opening ceremony anytime after the tender return date.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend.

Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer.

If you are not already registered as a supplier with the University of Southampton, you will need to register on In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be byway of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below:

To submit your return:

1) Log in;

2) Click 'Tenders';

3) Locate the relevant project;

4) View details;

5) Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender');

6) Click on the 'Attach Documents' button and upload your return;

7) Check all your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return;

8) Click the red 'Submit Return' button.

Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of award details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so.

By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.

Costs and expenses: potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain,partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.

VI.4)Procedures for review
VI.4.1)Review body
Official name: University of Southampton
Town: Southampton
Postal code: SO17 1BJ
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
10/01/2020